Encinitas — 2025-01-22

10A. Council to meet with applicants and make one appointment to fill the District 4\nCity Council vacancy with a term ending upon the certification of the\nNovember 2026 election. Environmental Considerations: The action being\nconsidered by the City Council is exempt from the California Environmental\nQuality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of\nCEQA Guidelines. The action involves an organizational or administrative\nactivity of government that will not result in the direct or indirect physical\nchange in the environment. Contact Person: City Clerk Hollywood\nRecommended Action: Consider each applicant's qualifications and interest\nin serving on the City Council, discuss and make one appointment to fill\nDistrict 4 City Council vacancy with a term ending upon the certification of the\nNovember 2026 election.\n2025-01-22 Item 10A City Council District 4 Interviews and Appointment\n2025-01-22 Item 10A City Council District 4 Interviews and Appointment -\nUpdated 01-16-2025\n1/17/25, 2:27 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=5017\n2025-01-22 Item 10A City Council District 4 Interviews and Appointment - Public\nComment

10B. Introduction of Ordinance No. 2025-01, regulating mature trees in the City of\nEncinitas. Environmental Considerations: The project is exempt from\nenvironmental review in accordance with California Environmental Quality Act\n(CEQA) Guidelines Section 15061(b)(3). Section 15061(b)(3) exempts\nactivities covered under the general rule that CEQA applies only to projects\nwhere it can be seen with certainty that the project has no possibility for\ncausing a significant effect on the environment. Contact Person: Senior\nMobility Planner Jedynak\nRecommended Action: Introduce Ordinance No. 2025-01 titled, "An\nOrdinance of the City Council of the City of Encinitas, California, Adding\nChapter 23.27, Plant and Tree Regulations, Section 23.27.010, Intent and\nPurpose, and Section 23.27.020, Mature Tree Ordinance, to Title 23, Building\nand Construction, of the Encinitas Municipal Code to Preserve and Regulate\nMature Trees."\n2025-01-22 Item 10B Mature Tree Ordinance Introduction

10C. Introduction of Ordinance No. 2025-02 Assigning Equivalent Dwelling Units\n(EDUs) for Sewer Capacity Fees for the Cardiff Sanitary Division (CSD) and\nthe Encinitas Sanitary Division (ESD) and Amending Encinitas Municipal\nCode §18.08.025. Environmental Considerations: The action being\nconsidered by the City Council is exempt from the California Environmental\nQuality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of\nCEQA Guidelines. The action involves an organizational or administrative\nactivity of government that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Senior Management Analyst\nElmore\nRecommended Action: 1) Hold a public hearing; and 2) Introduce Ordinance\nNo. 2025-02 titled "An Ordinance of The City Council of the City of Encinitas,\nCalifornia, Assigning Equivalent Dwelling Units for Sewer Capacity Fees for\nCardiff Sanitary Division and Encinitas Sanitary Division and Amending\nEncinitas Municipal Code §18.08.025(A)."\n2025-01-22 Item 10C Public Hearing - Update Sewer EDUs - 1st Reading Ord\nNo 2025-02

10D. Presentation of the City’s Annual Comprehensive Financial Report (ACFR) for\nthe Fiscal Year ended June 30, 2024 and authorization of an additional\ndiscretionary payment to CalPERS to reduce the City of Encinitas unfunded\npension liability. Environmental Considerations: The action being considered\nby the City Council is exempt from the California Environmental Quality Act\n(CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Finance Manager Attili\n1/17/25, 2:27 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=5017\nRecommended Action: 1) Accept and file the Annual Comprehensive\nFinancial Report for the Fiscal Year Ended June 30, 2024; and 2) Adopt\nResolution 2025-06, titled "A Resolution of The City Council of The City of\nEncinitas, California, Amending the Fiscal Year 2024-25 Budget" to authorize\nan additional discretionary payment to CalPERS in the amount of $500,000 to\nreduce the City of Encinitas unfunded pension liability.\n2025-01-22 Item 10D Fiscal Year 2023-24 ACFR and Payment to PERS

10E. Selection of the Preferred Alternative for the Olivenhain Trunk Sewer Capacity\nImprovements Project (Project No. CC04J). Environmental Considerations:\nThe action being considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Senior Engineer Nutter\nRecommended Action: 1) Receive and file the report for the Olivenhain\nTrunk Sewer Capacity Improvements Project; and 2) Direct staff to move\nforward with the preferred alternative.\n2025-01-22 Item 10E Selection of the Preferred Alternative for the OTS\nCapacity Improvements Project

12A. Council Initiated Item from Council Member Jim O’Hara for all Departments to\nAudit each department’s use of consultants to identify means to replace\nconsultants with AI where possible in the future. Environmental\nConsiderations: The action before the City Council is not subject to the\nCalifornia Environmental Quality Act (CEQA) pursuant to Section 15060(c)(3)\nof the CEQA Guidelines since the action is not a “project” pursuant to Section\n15378(b)(5). The action is an organizational or administrative activity of\ngovernment that will not result in a direct or indirect physical change in the\nenvironment.\nRecommended Action: Direct staff to audit each departments use of\nconsultants with a goal of identifying opportunities for improvement and\nreplacement of consultant services through the use of AI.\n2025-01-22 Item 12A Council Initiated Item from Council Member O’Hara\n1/17/25, 2:27 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=5017

8A. Approval to waive the full reading of the text of all ordinances and resolutions\nintroduced/adopted at this meeting. Ordinances and resolutions shall be\nintroduced/adopted by title only. Contact Person: City Clerk Hollywood\nRecommended Action: Approve.

8B. Approval of the Warrants List (Register of Demands). Contact Person:\nFinance Manager Dinh\nRecommended Action: Staff recommends that the City Council review and\napprove the warrants.\n2025-01-22 Item 08B Approval of Warrants List\n2025-01-22 Item 08B Approval of Warrants List

8C. Letter of Commitment to join the AARP Network of Age-Friendly States and\nCommunities. Environmental Considerations: The action considered by the\nCity Council is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: Director Parks, Recreation and Cultural Arts Knopp\nRecommended Action: Approve the submittal of a letter of commitment from\nthe City Council in support of an application to join the AARP Network of Age-\nFriendly States and Communities program.\n2025-01-22 Item 08C Letter of Commitment to Join Network of Age-Friendly\nStates and Communities

8D. Agreement for the Encinitas Habitat Stewardship Program with the San Diego\nBotanic Garden. Environmental Considerations: The action being considered\nby the City Council is exempt from the California Environmental Quality Act\n(CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Park Operations Manager Norgard\nRecommended Action: Authorize the City Manager, in consultation with the\n1/17/25, 2:27 PM encinitas.granicus.com/GeneratedAgendaViewer.php?view_id=7&event_id=5017\nCity Attorney, to execute an agreement in substantial form with San Diego\nBotanic Garden. The agreement will be for a not-to-exceed amount of\n$100,000 over the four-year period if both renewal options are exercised after\nthe initial two-year term.\n2025-01-22 Item 08D Agreement with SDBG for EHSP

8E. Amendments to Agreements for As-Needed Professional Civil Engineering and\nTraffic Engineering Services. Environmental Considerations: The actions\nbeing considered by the City Council are not subject to the California\nEnvironmental Quality Act (CEQA) because agreement amendments are not\n"projects" per Section 15378(b)(5) of the CEQA Guidelines. These actions\nauthorize staff to implement an organizational or administrative activity of\ngovernment that by itself will not result in a direct or indirect physical change in\nthe environment. Contact Person: Principal Engineer Widelski\nRecommended Action: 1) Authorize the City Manager or designee, in\ncoordination with the City Attorney, to execute amendments in substantial form\nto the as-needed Engineering Services agreements with Dokken, Kimley-\nHorn, Rick Engineering, Michael Baker International, and NV5 to add\n$250,000 of capacity to each agreement for new not-to-exceed amounts of\n$750,000 for each contract and new expiration dates in February and March\n2026 respectively; and 2) Authorize the City Manager or designee, in\ncoordination with the City Attorney, to execute an amendment in substantial\nform, to the as-needed Engineering Services agreement with STC Traffic to\nadd $250,000 of capacity to the agreement, for a new not-to-exceed amount of\n$950,000 and a new expiration date in February 2026.\n2025-01-22 Item 08E Amendment to as-needed Civil Contracts ENGR SRVCS

8F. Amendments to Agreements for As-Needed Construction Management and\nInspection Services (CM&I). Environmental Considerations: The actions being\nconsidered by the City Council are not subject to the California Environmental\nQuality Act (CEQA) because agreement amendments are not "projects" per\nSection 15378(b)(5) of the CEQA Guidelines. These actions authorize staff to\nimplement an organizational or administrative activity of government that by\nitself will not result in a direct or indirect physical change in the environment.\nContact Person: Principal Engineer Widelski\nRecommended Action: 1) Authorize the City Manager or designee, in\ncoordination with the City Attorney, to execute amendments in substantial form\nto the as-needed Engineering Services agreements with Ardurra, Dudek, and\nWSP to add $250,000 of capacity to each agreement for new not-to-exceed\namounts of $1,000,000 and new expiration dates in February, March and April\n2026, respectively; and 2) Authorize the City Manager or designee, in\ncoordination with the City Attorney, to execute an amendment in substantial\nform, to the as-needed Engineering Services agreement with Kleinfelder\nConstruction Services Inc. to add $250,000 of capacity for a new not-to-\nexceed amount of $1,172,000 and a new expiration date in March 2026.\n2025-01-22 Item 08F Amendment to as-needed CM&I Contracts ENG SRVCS

8G. Award a construction contract for the Olivenhain Trail Enhancements Project\n(CP23E) to L.C. Paving & Sealing, Inc. Environmental Considerations: The\nproposed project is exempt from the California Environmental Quality Act\n(CEQA) pursuant to Section 15301(c) of the CEQA Guidelines. This section\nexempts projects characterized as minor alteration of existing public facilities,\ninvolving negligible or no expansion of existing use. The types of existing\nfacilities include bicycle and pedestrian trails. The proposed project meets the\ncriteria for this exemption. None of the exceptions in Section 15300.2 of the\nCEQA Guidelines are applicable to the project. Contact Person: Senior\nEngineer Baldenegro\nRecommended Action: 1) Adopt City Council Resolution No. 2025-05 titled,\n"A Resolution of the City Council of the City of Encinitas, California, Amending\nthe Fiscal Year 2024-25 Budget" to appropriate $17,366 to the Olivenhain Trail\nEnhancements Project (CP23E); and 2) Authorize the City Manager, or\ndesignee, to execute a contract in substantial form and any necessary\namendments and time extensions, in consultation with the City Attorney, with\nL.C. Paving & Sealing, Inc., in the amount of $146,940 plus 15 percent\ncontingency of $22,041 for a total construction contract not-to-exceed amount\nof $168,981 for constructing approximately 1,160 linear feet of two (2) rail\ncomposite fence along the east side of Rancho Santa Fe Road from Lone\nJack Road to south of 13th Street.\n2025-01-22 Item 08G Olivenhain Trail Enhancements (CP23E) Contract Award