Encinitas — 2025-06-25

4A. Presentation of Proclamation to Richard Dascomb for his 50 years of service\n2025-06-25 Item 04A Proclamation Richard Dascomb

4B. Presentation of Proclamation Declaring July Parks, Recreation and Cultural\nArts Month\n2025-06-25 Item 04B Proclamation Parks, Recreation and Cultural Arts Month

4C. Presentation of Proclamation declaring June Pride Month\n2025-06-25 Item 04C Proclamation in Recognition of Pride Month

8A. Approval to waive the full reading of the text of all ordinances and resolutions\nintroduced/adopted at this meeting. Ordinances and resolutions shall be\nintroduced/adopted by title only. Contact Person: City Clerk Hollywood\nRecommended Action: Approve.

8B. Approval of the Minutes of the June 11, 2025, Special-Closed Session\nMeeting; and June 11, 2025, Special Meeting. Contact Person: City Clerk\nHollywood\nRecommended Action: Approve the Minutes.\n2025-06-25 Item 08B Minutes

8C. Approval of the Warrants List (Register of Demands). Contact Person: Finance\nManager Dinh\nRecommended Action: Staff recommends that the City Council review and\napprove the warrants.\n2025-06-25 Item 08C Approval of Warrants

8D. Accept California Department of Housing and Community Development (HCD)\nPermanent Local Housing Allocation (PLHA) Award in the amount of\n$236,309. Environmental Considerations: The action being considered by the\nCity Council is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: Management Analyst Holcombe\nRecommended Action: Accept California Department of Housing and\nCommunity Development (HCD) Permanent Local Housing Allocation (PLHA)\nGrant Award in the amount of $236,309 and authorize the City Manager, or\ndesignee, to execute the standard agreement.\n2025-06-25 Item 08D Permanent Local Housing Allocation Grant Award

8E. Award an agreement with Interwest Consulting Group to provide On-Call\nTenant Relocation Services. Environmental Considerations: The action being\nconsidered by the City Council is not subject to the California Environmental\nQuality Act (CEQA) pursuant to Section 15060(c)(3) of the CEQA Guidelines\nbecause it is not a "project" under Section 15378(b)(5). The action involves an\nadministrative activity of government that will not result in a direct or indirect\nphysical change in the environment. Contact Person: Associate Planner IV\nCvetko\nRecommended Action: Authorize the City Manager, in consultation with the\nCity Attorney, to execute an agreement in substantial form with Interwest\nConsulting Group to provide on-call tenant relocation services in accordance\nwith applicable state law, including any necessary amendments and time\nextensions.\n2025-06-25 Item 08E On-Call Tenant Relocation Services Agreement

8F. Amendment to Project Management Agreement for the Leucadia Streetscape\nSegment C West Project (CS23D) and North Highway 101 Drainage\nImprovements Project (CD23A). Environmental Considerations: Pursuant to\nthe California Environmental Quality Act, environmental clearance for the\nproject was provided under the Final Environmental Impact Report for the\nNorth Coast Highway 101 Streetscape Improvement Project (10-035\nDR/CDP/EIR and 10-036 GPA/SPA/LCPA) and the Addendum to the Final\nEnvironmental Impact Report (SUBC-005527-2022) and NEPA was completed\n(HUD Grant No. B-23-CP-0159, SCH No. 2015091084) for the North Highway\n101 Drainage Improvements Project (CD23A). Contact Person: Principal\nEngineer Widelski\nRecommended Action: Authorize the City Manager, or designee, to execute\nAmendment No. 5 in substantial form, and any necessary amendments and\ntime extensions in consultation with the City Attorney, with Kleinfelder\nConstruction Services, for project management support on the Leucadia\nStreetscape Segment C West Project (CS23D) in the amount of $250,000 for\na new total not-to-exceed amount of $1,250,000.\n2025-06-25 Item 08F Streetscape Seg. C - KCS PM Contract Extension-2025

8G. Memoranda of Understanding (MOUs) with the Encinitas Union School District\nand the San Dieguito Union High School District for the Bicycle Safety\nEducation Program for the 2025-26 School Year.\nEnvironmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person:\nMobility Manager Buck\nRecommended Action: 1) Authorize the City Manager, in coordination with\nthe City Attorney, to execute a Memorandum of Understanding between the\nCity of Encinitas and the Encinitas Union School District (EUSD), in substantial\nform, to fund up to $30,600 for bicycle safety education at multiple schools;\nand 2) Authorize the City Manager, in coordination with the City Attorney, to\nexecute a Memorandum of Understanding between the City of Encinitas and\nthe San Dieguito Union High School District (SDUHSD), in substantial form, to\nfund up to $16,200 for bicycle safety education at multiple schools.\n2025-06-25 Item 08G MOUS Bicycle Safety Education_EUSD-SDUHSD

8H. Memoranda of Understanding (MOUs) with the Encinitas Union School District\nand the San Dieguito Union High School District for School Crossing Guard\nPrograms for the 2025-26 School Year. Environmental Considerations: The\naction being considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Mobility Manager Buck\nRecommended Action: 1) Authorize the City Manager, in coordination with\nthe City Attorney, to execute a Memorandum of Understanding between the\nCity of Encinitas and the Encinitas Union School District (EUSD), in substantial\nform, to fund up to $150,758 for crossing guards at multiple schools; and 2)\nAuthorize the City Manager, in coordination with the City Attorney, to execute a\nMemorandum of Understanding between the City of Encinitas and the San\nDieguito Union High School District (SDUHSD), in substantial form, to fund up\nto $42,412 for crossing guards at multiple schools.\n2025-06-25 Item 08H MOUs School Crossing Guard 2025-26 School Year

8I.\nAcceptance of the Scott Valley Park Equipment Replacement Project\n(CP24A). Environmental Considerations: The actions being considered by\nthe City Council are exempt from the California Environmental Quality Act\n(CEQA) because they are not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The actions involve organizational or administrative activities of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Senior Engineer Stryker\nRecommended Action: 1) Authorize the filing of the Notice of Completion for\nthe subject project; 2) Authorize the release of the payment bond for the\nsubject project in full upon the recording of the Notice of Completion; 3)\nAuthorize the release of the performance bond for the subject project in full,\none (1) year after the recording of the Notice of Completion; and 4) Adopt City\nCouncil Resolution No. 2025-67, titled "A Resolution of the City Council of the\nCity of Encinitas, California, Accepting the Public Improvements for the Scott\nValley Park Equipment Replacement Project (CP24A)".\n2025-06-25 Item 08I NOC Scott Valley Park

8J. Designation of Intersection Control at Saxony Road and Union Street\nintersection as All-Way Stop Control (AWSC) with Crosswalk on the North Leg\nof Saxony Road. Environmental Considerations: The proposed action is\nexempt from the California Environmental Quality Act (CEQA) pursuant to\nSection 15301(c) of the CEQA Guidelines. This section exempts projects\ncharacterized as minor alterations to public facilities, involving negligible or no\nexpansion of the existing use. Contact Person: Traffic Engineer Bandegan\nRecommended Action: Adopt City Council Resolution No. 2025-72 titled, "A\nResolution of the City Council of the City of Encinitas, California, Establishing\nAll-Way Stop Control at the Intersection of Saxony Road and Union Street."\n2025-06-25 Item 08J All-Way-Stop at Saxony & Union St.

8K. Approve Plans and Authorize Advertisement for the Grandview Stairs Repair\nProject (CP23A). Environmental Considerations: This project is Categorically\nExempt (CE) from the California Environmental Quality Act (CEQA) pursuant\nto Section 15301 (d) of the CEQA Guidelines. This section exempts\nrehabilitation of deteriorated or damaged structures to meet current standards\nof public health and safety. Contact Person: Engineer I Sanchez\nRecommended Action: 1) Approve the design and plans for the Grandview\nStairs Repair Project (CP23A); 2) Adopt City Council Resolution No. 2025-48,\ntitled, "Resolution of the City Council of the City of Encinitas, California,\nApproving the Design and Plans for the Grandview Stairs Repair Project\n(CP23A), Pursuant to Government Code Section 830.6;" and 3) Authorize the\nadvertisement of the Grandview Stairs Repair Project (CP23A) for construction\nbids.\n2025-06-25 Item 08K Grandview Stairs Design Immunity

8L. Award Construction Contract to DB Pipeline, Inc. for the Self-Realization\nFellowship Drain Pipe Repair Project (CD25A).\nEnvironmental\nConsiderations: The project is exempt from the California Environmental\nQuality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c), which\ncategorically exempts minor alterations to existing public streets, sidewalks,\ngutters, and similar facilities, including the replacement or reconstruction of\nexisting structures and facilities. This exemption includes improvements and\nalterations that do not create additional automobile lanes. Contact Person:\nEngineer I Sanchez\nRecommended Action: Authorize the City Manager, or designee, to execute\na contract in substantial form and any necessary amendments and time\nextension, in consultation with the City Attorney, with DB Pipeline, Inc. in the\namount of $137,000 plus 15 percent contingency of $20,550 for a total\nconstruction contract not-to-exceed amount of $157,550 for construction of the\nSelf-Realization Fellowship Drain Pipe Repair Project (CD25A).\n2025-06-25 Item 08L Self Realization Fellowship Storm Drain Pipe Repair

8M. Agreement with Environmental Systems Research Institute (ESRI) for the\nrenewal of GIS enterprise software suite with the addition of ArcGIS Indoors.\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: IT Program Administrator Cervantes\nRecommended Action: Authorize the City Manager, or designee, to execute\nan agreement in substantial form in consultation with the City Attorney, with\nESRI in the amount of $232,425 for a three-year Enterprise License\nAgreement (ELA).\n2025-06-25 Item 08M ESRI Enterprise License Agreement

8N. Authorization to procure DELL computer hardware.\nEnvironmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person: IT\nOperations and Engineering Supervisor O’Connor\nRecommended Action: Authorize the procurement of DELL workstations in\nan amount not to exceed $176,500 in FY 2025-26 using the National\nCooperative Purchasing Alliance (NCPA) contract 01-170.\n2025-06-25 Item 08N Workstation Refresh Agenda Report

8O. One-year Management Services Agreements between the City of Encinitas\n("City") and Encinitas 101 MainStreet Association, Leucadia 101 Main Street\nAssociation, Cardiff 101 Main Street Association, and the Encinitas Chamber\nof Commerce. Environmental Considerations: The action being considered\nby the City Council is exempt from the California Environmental Quality Act\n(CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Management Analyst II Welnick\nRecommended Action: 1) One-year Management Services Agreement with\nEncinitas 101 MainStreet Association in the amount of $40,000 for Fiscal Year\n2025-26; 2) One-year Management Services Agreement with Leucadia 101\nMain Street Association in the amount of $40,000 for Fiscal Year 2025-26; 3)\nOne-year Management Services Agreement with Cardiff 101 Main Street\nAssociation in the amount of $40,000 for Fiscal Year 2025-26; and 4) Oneyear Management Services Agreement with Encinitas Chamber of Commerce\nin the amount of $40,000 for Fiscal Year 2025-26.\n2025-06-25 Item 08O One-Year Management Services Agreements (C101,\nChamber, E101 and L101)

8P. Ratification of Assembly Bill 569 (AB 569) legislative position letter of support.\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of the City that\nwill not result in direct or indirect physical change in the environment. Contact\nPerson: Deputy City Manager Sapa’u\nRecommended Action: Ratify Support Letter for SB 569 (Blakespear) Caltrans Homeless Encampment Collaboration Act.\n2025-06-25 Item 08P Legislative Position Letter

8Q. Annual weed abatement lien list for property owners who have not paid for\nremoval of hazardous weeds and authorize the Fire Prevention Division to\ntransmit list to the County of San Diego. Environmental Considerations: The\naction being considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" per Section\n15378(b)(5) of the CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in environment. Contact Person: Acting Fire Marshal\nVillagomez\nRecommended Action: Introduce the annual weed abatement lien list and\nauthorize the Fire Prevention Division to deliver the list to the County of San\nDiego.\n2025-06-25 Item 08Q Annual Weed Abatement Lien List 2025