Laguna Beach — 2023-05-16

1. PROCLAMATION DECLARING JUNE 2, 2023, AS NATIONAL GUN\nVIOLENCE AWARENESS DAY IN LAGUNA BEACH\nRecommendation: Adopt the proclamation declaring June 2, 2023, as National Gun\nViolence Awareness Day in the City of Laguna Beach.\nProclamation

10. AWARD OF SERVICE PROVIDER AGREEMENT FOR HVAC\nMAINTENANCE SERVICES\nRecommendations:\n(1) Authorize the City Manager to execute a service provider agreement with A &\nH Refrigeration, Inc. for a three-year term commencing on July 1, 2023, to provide\nHVAC maintenance services for an annual cost of $45,540; and\n(2) Authorize the City Manager to extend the contract for two additional one-year\nterms with a Consumer Price Index (CPI) based rate adjustment if services are\nsatisfactory.\nStaff Report

11. RESOLUTION APPROVING SENATE BILL 1 ROAD MAINTENANCE,\nSTREET MAINTENANCE, REHABILITATION, AND SAFETY PROJECTS\nFOR FISCAL YEAR 2023-24\nRecommendation: Adopt the Resolution titled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, ADOPTING A\nLIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SENATE BILL 1:\nTHE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.”\nStaff Report

12. ADOPTION OF ORDINANCE AMENDING THE LAGUNA BEACH\nMUNICIPAL CODE TO REPEAL AND REPLACE CHAPTER 25.17 (SECOND\nRESIDENTIAL UNITS) WITH CHAPTER 25.17 (ACCESSORY DWELLING\nUNITS AND JUNIOR ACCESSORY DWELLING UNITS) AS MODIFIED BY\nTHE CALIFORNIA COASTAL COMMISSION, AND APPROVAL OF\nEXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY\nACT\nRecommendation: Adopt the Ordinance titled, “AN ORDINANCE OF THE CITY OF\nLAGUNA BEACH, CALIFORNIA, REPEALING AND REPLACING LAGUNA\nBEACH MUNICIPAL CODE CHAPTER 25.17 (SECOND RESIDENTIAL UNITS)\nAND AMENDING LAGUNA BEACH MUNICIPAL CODE SECTIONS 25.10.004\n(R-1 RESIDENTIAL LOW DENSITY ZONE, USES PERMITTED), AND 25.15.006\n(R/HP RESIDENTIAL/HILLSIDE PROTECTION ZONE, USES PERMITTED),\nRELATING TO THE REGULATION OF ACCESSORY DWELLING UNITS AND\nJUNIOR ACCESSORY DWELLING UNITS, AS MODIFIED BY THE\nCALIFORNIA COASTAL COMMISSION, AND MAKING A FINDING OF\nEXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT”\nby approving a motion to waive further reading and adopt the Ordinance.\nStaff Report\nREGULAR ORDER\nThe Regular Order of Business section of the Agenda is designed for items that will require separate\ndiscussion and citizen input before the City Council makes a determination of the items.

13. AWARD OF PROFESSIONAL SERVICES CONTRACTS FOR LAGUNA\nCANYON ROAD PRELIMINARY ENGINEERING AND ENVIRONMENTAL\nDOCUMENT (INCLUSIVE OF OUTREACH SERVICES) AND FOR\nPROJECT MANAGEMENT SERVICES\nRecommendations:\n(1) Award and authorize the City Manager to execute a contract with Mark\nThomas & Company, Inc. in the amount of $3,557,953 for design, environmental,\nand outreach services for the Project Approval & Environmental Document phase\nof the Laguna Canyon Road Improvements project;\n(2) Authorize the City Manager to approve change orders for additional services\nthat may be required in an amount not-to-exceed $350,000;\n(3) Award and authorize the City Manager to execute a professional services\nagreement with Tony Rahimian, P.E., sole proprietor, in the amount of $150,500\nfor Project Management services for one-year to lead the Laguna Canyon Road\nProject Approval & Environmental Document’s efforts; and\n(4) Authorize the City Manager to extend the contract with Tony Rahimian, P.E.,\nsole proprietor, for up to two additional years at the same hourly rate if services\nare satisfactory.\nStaff Report

14. RESOLUTION TO INCREASE RESIDENTIAL SOLID WASTE\nCOLLECTION SERVICE MAXIMUM RATES\nRecommendation: Adopt the Resolution titled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, SETTING\nMAXIMUM SOLID WASTE SERVICE RATES AND REPEALING RESOLUTION\nNO. 21.059 AND ALL RESOLUTIONS INCONSISTENT HEREWITH.”\nStaff Report

15. UPDATE ON OPERATION OF SOUTH LAGUNA BEACHES\nRecommendations:\n(1) Direct staff to provide more warning signage at key locations in South Laguna\nfor the potential for naturally occurring hazards, including applying for a Coastal\nDevelopment Permit to provide signage at locations within existing signage\ninfrastructure;\n(2) Direct staff to return to the City Council with either a rental program for City\nportable propane fire pits and develop a permit application to rent the portable\nfire pits at Aliso Beach; or with a process to proceed with permitting, procurement,\nand installation of permanent wood burning fire pits at Aliso Beach;\n(3) Approve moving the Pride Tower 20 feet south of the current location and\ninstall a camera at, or near, the location to address resident safety concerns;\n(4) Request staff to return to the City Council in January 2024 for an update\nfocused on lessons learned over the summer regarding South Laguna beaches,\nincluding an update on Aliso Creek and the berm at Aliso Beach; and\n(5) Direct staff to establish a special event permit process to authorize private\nevents at Aliso Beach and other South Laguna beaches as needed.\nStaff Report

16. UPDATE ON OUTDOOR DINING PROGRAMS INCLUDING PERMANENT\nPERMITTING PROCESS AND REVISED FEE STRUCTURE OPTIONS\nRecommendations:\n(1) Provide input to staff on the proposed outdoor dining fee structures for\nadoption as part of the final Fiscal Year 2023-24 Budget;\n(2) Direct staff to return at a future City Council meeting to extend the Promenade\non Forest’s Coastal Development Permit and Temporary Use Permit for three\nyears (to January 2027) while staff proceeds with the preliminary design,\nentitlement, and permitting process to convert the Promenade to a permanent\npedestrian plaza; and\n(3) Direct staff to return at a future City Council meeting to extend the Outdoor\nDining and Parklet Program’s Temporary Use Permits for an additional three-\nyear term (to January 2027) while staff addresses the requirements for outdoor\ndining on private and public property to become permanent.\nStaff Report

17. SCOPE OF WORK FOR FACILITIES MASTER PLAN\nRecommendations:\n(1) Review and approve the proposed scope of services for the Facilities Master\nPlan; and\n(2) Direct staff to release the Request for Proposal for the Facilities Master Plan.\nStaff Report\nPUBLIC HEARING FOR APPEAL\nA. APPEAL OF CALIFORNIA ENVIRONMENTAL QUALITY ACT\nDETERMINATION OF CATEGORICAL EXEMPTION IN CONNECTION WITH\nTHE APPROVAL OF DESIGN REVIEW 23-0147 AND REVOCABLE\nENCROACHMENT PERMIT 23-0148 FOR THE CONSTRUCTION OF A NEW\nSINGLE-FAMILY RESIDENCE AND DETACHED GARAGE AT 434 ASTER\nSTREET IN THE R-1 (RESIDENTIAL LOW DENSITY) ZONE\nRecommendation: Deny the appeal and sustain the Design Review Board’s approval of a\ncategorical exemption for Design Review 23-0147 and Revocable Encroachment Permit 23-\n0148 at 434 Aster Street.\nStaff Report

2. PROCLAMATION FOR NATIONAL PUBLIC WORKS WEEK\nRecommendation: Adopt the proclamation recognizing the week of May 21-27, 2023,\nas National Public Works Week in the City of Laguna Beach.\nProclamation

4. WARRANT LISTING\nWarrants: $1,909,789.95 04/28/2023\n$ 52,340.96 05/04/2023\n$1,962,130.91\nPayroll #22 $1,503,085.43 05/05/2023\nTotal $3,465,216.34\nRecommendation: Approve the general warrants and payroll disbursements.\nStaff Report

5. CITY TREASURER’S MONTHLY INVESTMENT REPORT FOR MARCH\n2023\nRecommendation: It is recommended by the City Treasurer that the City Council\nreceive and file the Monthly Investment Report for March 2023.\nStaff Report

6. REJECT ALL BIDS FOR MOSS STREET BEACH ACCESS\nIMPROVEMENTS\nRecommendation: Reject all bids for the Moss Street Beach Access Improvements and\ndirect staff to re-bid the project.\nStaff Report

7. PURCHASE OF REPLACEMENT BEACH CLEANING MACHINE\nRecommendation: Authorize the City Manager to purchase one BeachTech Model\n5500 Beach Cleaner/Screener from Kassbohrer All Terrain Vehicles, Inc. for an\namount not-to-exceed $164,000.\nStaff Report

8. AWARD OF CONSTRUCTION CONTRACT FOR FIRE STATION 1\nIMPROVEMENTS\nRecommendations:\n(1) Award and authorize the City Manager to execute a contract with California\nBuilding Evaluation and Construction, Inc., in the amount of $237,400, for Fire\nStation 1 improvements; and\n(2) Authorize the City Manager to approve project related expenses, and\nconstruction change orders for unforeseen circumstances for an amount not-to-\nexceed $23,000.\nStaff Report

9. AWARD OF CONSTRUCTION CONTRACT FOR THE BLUEBIRD STORM\nDRAIN OUTFALL AND DIVERSION STRUCTURE REHABILITATION\nRecommendations:\n(1) Award and authorize the City Manager to execute a contract with Beador\nConstruction Company, Inc., in the amount of $1,123,300, for the Bluebird Storm\nDrain Outfall and Diversion Structure Rehabilitation;\n(2) Authorize the City Manager to approve project related expenses and\nconstruction change orders for unforeseen circumstances for an amount not-to-\nexceed $150,000; and\n(3) Transfer an appropriation of $404,000 in project savings from the Summit\nDrive Storm Drain Improvement Project to the Bluebird Storm Drain Outfall\nProject to fully fund the project.\nStaff Report