Mission Viejo — 2023-02-14

#10 Item

10. Mission Viejo Community Development Financing Authority (MVCDFA) Treasurer’s\nMonthly Report for December 2022\nRecommended Action: Receive and file.

#11 Item

11. Mission Viejo Housing Authority (MVHA) Treasurer’s Monthly Report for December\n2022\nRecommended Action: Receive and file.

#12 Item

12. Transmittal of Pre-PARE Trustee Reports for the quarter ending December 31, 2022\nRecommended Action: Receive and file the accompanying Pre-PARE Trustee Reports for the\nquarter ending December 31, 2022.

#13 Item

13. Ordinance on Municipal Code Update on Section 2.06.050 and Section 2.06.060 of\nChapter 2.06 of Title Two of the Mission Viejo Municipal Code Regarding Commission\nSelection and Removing Term Limit\nRecommended Action: Adopt Ordinance 22-349 Amending Sections 2.06.050 And 2.06.060\nof Chapter 2.06 of Title Two of The Mission Viejo Municipal Code Regarding Commission\nSelection and Removing Term Limits.

#14 Item

14. Addendum to Memorandum of Understanding Between City of Mission Viejo and\nPacific Symphony\nRecommended Action: Approve Addendum to Memorandum of Understanding between City\nof Mission Viejo and Pacific Symphony to release additional $9,500 based on finalized\nschedule of programming

#15 Item

15. Annual Routine Monthly Landscape Maintenance - Contract Area 1\nRecommended Action: (1) Approve Fifth Amendment to the existing maintenance contract to\nNieves Landscape, Inc. for subject services for the period of July 1, 2023 through June 30,\n2025 to increase the contract by an amount not to exceed $1,324,144.15; and (2) authorize\nissuance of a purchase order to Nieves Landscape, Inc. for the period of July 1, 2023 through\nJune 30, 2024, in an amount not to exceed $662,072.08 pending adoption of the 2023-2025\nbudget by City Council.

#16 Item

16. Annual Routine Monthly Landscape Maintenance - Contract Area 2\nRecommended Action: (1) Approve the Second Amendment to the existing maintenance\ncontract to Nieves Landscape, Inc. for subject services for the period of July 1, 2023 through\nJune 30, 2025 to increase the contract by an amount not to exceed $1,631,985.45; and (2)\nauthorize issuance of a purchase order to Nieves Landscape, Inc. for the period of July 1,\n2023 through June 30, 2024, in an amount not to exceed $815,992.73 pending adoption of the\n2023-2025 budget by City Council.

#17 Item

17. Annual Routine Monthly Landscape Maintenance - Contract Area 3\nRecommended Action: (1) Approve the Third Amendment to the existing maintenance\ncontract to Nieves Landscape, Inc. for subject services for the period of July 1, 2023 through\nJune 30, 2025 to increase the contract by an amount not to exceed $1,138,394.90; and (2)\nauthorize issuance of a purchase order to Nieves Landscape, Inc. for the period of July 1,\n2023 through June 30, 2024, in an amount not to exceed $569,197.45 pending adoption of the\n2023-2025 budget by City Council.

#18 Item

18. Annual Routine Monthly Landscape Maintenance - Contract Area 4\nRecommended Action: (1) Approve Fourth Amendment to the existing maintenance contract\nto Nieves Landscape, Inc. for subject services for the period of July 1, 2023 through June 30,\n2025 to increase the contract by an amount not to exceed $770,873.90; and (2) authorize\nissuance of a purchase order to Nieves Landscape, Inc. for the period of July 1, 2023 through\nJune 30, 2024, in an amount not to exceed $385,436.95 pending adoption of the 2023-2025\nbudget by City Council.

#19 Item

19. Annual Routine Monthly Landscape Maintenance - Contract Area 5\nRecommended Action: (1) Approve Third Amendment to the existing maintenance contract\nto Nieves Landscape, Inc. for subject services for the period of July 1, 2023 through June 30,\n2025 to increase the contract by an amount not to exceed $987,763.75; and (2) authorize\nissuance of a purchase order to Nieves Landscape, Inc. for the period of July 1, 2023 through\nJune 30, 2024, in an amount not to exceed $493,881.88 pending adoption of the 2023-2025\nbudget by City Council.

#2 Item

2. General Check Register Dated January 13, 2023 in the Amount of $2,403,479.85\nRecommended Action: Ratify the accompanying check register.

#20 Item

20. Annual Routine Monthly Landscape Maintenance - Contract Area 6\nRecommended Action: (1) Approve the Fifth Amendment to the existing maintenance\ncontract to Nieves Landscape, Inc. for subject services for the period of July 1, 2023 through\nJune 30, 2025 to increase the contract by an amount not to exceed $1,425,785.40; and (2)\nauthorize issuance of a purchase order to Nieves Landscape, Inc. for the period of July 1,\n2023 through June 30, 2024, in an amount not to exceed $712,892.70 pending adoption of the\n2023-2025 budget by City Council.

#21 Item

21. Annual Routine Monthly Landscape Maintenance - Contract Area 7\nRecommended Action: (1) Approve the Third Amendment to the existing maintenance\ncontract to Nieves Landscape, Inc. for subject services for the period of July 1, 2023 through\nJune 30, 2025 to increase the contract by an amount not to exceed $1,540,328.80; and (2)\nauthorize issuance of a purchase order to Nieves Landscape, Inc. for the period of July 1,\n2023 through June 30, 2024, in an amount not to exceed $770,164.40 pending adoption of the\n2023-2025 budget by City Council.

#22 Item

22. Annual Routine Monthly Landscape Maintenance - Contract Area 8\nRecommended Action: (1) Approve Third Amendment to the existing maintenance contract\nto Nieves Landscape, Inc. for subject services for the period of July 1, 2023 through June 30,\n2025 to increase the contract by an amount not to exceed $1,786,929.50; and (2) authorize\nissuance of a purchase order to Nieves Landscape, Inc. for the period of July 1, 2023 through\nJune 30, 2024, in an amount not to exceed $893,464.75 pending adoption of the 2023-2025\nbudget by City Council.

#23 Item

23. Installation of Pelican Wireless HVAC Control System for City Hall Air Conditioning\nEquipment\nRecommended Action: Award contract to Tri-Pacific Heating & Air Conditioning, L.P., for\nthe Installation of Pelican Wireless HVAC Control System for City Hall Air Conditioning\nEquipment in an amount not to exceed $155,924.00.

#24 Item

24. Annual Maintenance Program for Pool Maintenance Related Services at City Facilities\nRecommended Action: (1) Approve Fourth Amendment to the existing pool maintenance\ncontract with 1st Choice Pool & Spa Solutions for the subject services for the period of July\n1, 2023 through June 30, 2025 in the amount of $575,761.68; and (2) authorize issuance of a\npurchase order to 1st Choice Pool & Spa Solutions for the period of July 1, 2023 through June\n30, 2024, in an amount not to exceed $287,880.84 pending adoption of the 2023-2025 budget\nby City Council.

#25 Item

25. Annual Maintenance Program for the Janitorial and Related Services at City Facilities\nand Recreation Centers\nRecommended Action: (1) Approve Ninth Amendment to the existing maintenance contract\nwith Alliance Building Maintenance, LLC for the subject services for the period of July 1,\n2023 through June 30, 2025 in the amount of $680,788.80 (24 month period); and (2)\nauthorize issuance of a purchase order to Alliance Building Maintenance, LLC for the period\nof July 1, 2023 through June 30, 2024, in an amount not to exceed $340,394.40 pending\nadoption of the 2023-2025 budget by City Council.

#26 Item

26. Residential Resurfacing—Slurry Seal (CIP 23838)—Award of Contract\nRecommended Action: (1) Adopt Resolution 23-XX Amending the Fiscal Year 2022/2023\nBudget for Costs Related to CIP 23838; and (2) award the construction contract for the\nsubject project to Roy Allan Slurry Seal, Inc., in the amount of $980,033.40.

#27 Item

27. Annual Routine Technical Irrigation Services\nRecommended Action: (1) Approve Twelfth Amendment to the existing maintenance contract\nwith A.C. Landscape for the subject services for the period of July 1, 2023 through June 30,\n2025 in the amount of $653,600.00; and (2) authorize issuance of a purchase order to A.C.\nLandscape for the period of July 1, 2021 through June 30, 2022, in an amount not to exceed\n$326,800.00 pending adoption of the 2023-2025 budget by City Council.

#28 Item

28. Annual Routine Janitorial and Related Services at Various Park Sites and Facilities\nRecommended Action: (1) Approve the Tenth Amendment for the Annual Routine Janitorial\nand Related Services at Various Park Sites and Facilities contract to Vocational Visions, Inc.\nfor the period of July 1, 2023 to June 30, 2025 in an amount not to exceed $378,703.00; and\n(2) authorize staff to issue a purchase order to Vocational Visions for the period of July 1,\n2023 through June 30, 2024 in an amount not to exceed $184,733.00, pending adoption of the\n2023-2025 budget by the City Council.

#29 Item

29. Annual Maintenance Program for the Removal and Replacement of Asphalt Pavement\nand Related Services\nRecommended Action: (1) Approve Fourth Amendment to the existing contract for the\nsubject services to Ben’s Asphalt, Inc. for the period of July 1, 2023 through June 30, 2025 in\nthe amount of $882,000.00; and (2) authorize issuance of a purchase order to Ben’s Asphalt,\nInc. for the period of July 1, 2023 through June 30, 2024 in an amount not to exceed $441,000\npending adoption of the 2023-2025 budget by City Council. Annual Maintenance Program\nfor the Removal and Replacement of Asphalt Pavement and Related Services

#3 Item

3. General Check Register Dated January 20, 2023 in the Amount of $366,568.22\nRecommended Action: Ratify the accompanying check register.

#30 Item

30. Annual Routine Maintenance Program for Sidewalk Grinding Services\nRecommended Action: (1) Approve Fourth Amendment to the existing contract for the\nsubject services with BPR, Inc., for the period of July 1, 2023 through June 30, 2025 in the\namount of $157,500.00; and (2) authorize issuance of a purchase order to BPR, Inc., for the\nperiod of July 1, 2023 through June 30, 2024, in an amount not to exceed $78,750.00,\npending adoption of the 2023-2025 budget by City Council.

#31 Item

31. Annual Park and Facility Hardscape Construction Improvements\nRecommended Action: (1) Approve Twelfth Amendment to the existing contract with S.\nParker Engineering Inc., for the period of July 1, 2023 through June 30, 2025 in the amount of\n$418,000.00; and (2) authorize issuance of a purchase order to S. Parker Engineering Inc., for\nthe period of July 1, 2023 through June 30, 2024, in an amount not to exceed $209,000.00,\npending adoption of the 2023-2025 budget by City Council.

#32 Item

32. Annual Maintenance Program for the Removal and Replacement of Concrete\nSidewalks, Curb & Gutter, Driveway Approaches and Cross-Gutters\nRecommended Action: (1) Approve Sixth Amendment to the existing maintenance contract\nwith S. Parker Engineering, Inc for the subject services for the period of July 1, 2023 through\nJune 30, 2025 in the amount of $731,500.00; and (2) authorize issuance of a purchase order to\nS. Parker Engineering, Inc. for the period of July 1, 2023 through June 30, 2024, in an amount\nnot to exceed $365,750.00 pending adoption of the 2023-2025 budget by City Council.

#33 Item

33. Landscape and Irrigation Supplies\nRecommended Action: (1) Approve the Sixth Amendment to Purchase Agreement A19-54 for\nlandscape and irrigation supplies to SiteOne Landscape Supply for the period of July 1, 2023\nthrough June 30, 2025 in the amount of $1,042,750.00; and (2) authorize issuance of a\npurchase order to SiteOne Landscape Supply for the period of July 1, 2023 through June 30,\n2024 in an amount not to exceed $521,375.00 pending adoption of the 2023-2025 budget by\nCity Council.

#34 Item

34. Madrid Fore Park Play Area Rehabilitation - (CIP 334)\nRecommended Action: Approve the Plans and Specifications and authorize staff to advertise\nfor bids for (CIP 334) – Madrid Fore Park Play Area Rehabilitation.

#35 Item

35. Graffiti Removal, Steam Cleaning, Painting and Sealing Services Contract\nRecommended Action: (1) Approve Fifth Amendment to the existing contract for the subject\nservices with Bonanza Steam Cleaning, Inc. for the period July 1, 2023 through June 30, 2025\nto increase the contract amount by an amount not to exceed $168,000.00; and (2) authorize\nstaff to issue a purchase order to Bonanza Steam Cleaning Services, Inc. for the period July 1,\n2023 through June 30, 2024 in an amount not to exceed $84,000.00, pending adoption of the\n2023-2025 budget by City Council.\nMAYOR’S, COMMISSION, COMMITTEE REPORTS AND ACTIONS

#36 Item

36. Transportation Corridor Agency (TCA) Report\nRecommended Action: Receive report.

#37 Item

37. Orange County Fire Authority (OCFA) Report\nRecommended Action: Receive report.

#38 Item

38. Orange County Transportation Authority (OCTA) Report\nRecommended Action: Received report.

#39 Item

39. Council Member Reports of Events and Activities Attended ~ AB1234\nRecommended Action: Receive reports.

#4 Item

4. General Check Register Dated January 27, 2023 in the Amount of $1,273,657.86\nRecommended Action: Ratify the accompanying check register.

#5 Item

5. Golf Check Register Dated January 13, 2023 in the Amount of $111,741.70\nRecommended Action: Ratify the accompanying check register.

#6 Item

6. Golf Check Register Dated January 20, 2023 in the Amount of $43,245.01\nRecommended Action: Ratify the accompanying check register.

#7 Item

7. Golf Check Register Dated January 27, 2023 in the Amount of $210,368.61\nRecommended Action: Ratify the accompanying check register.

#8 Item

8. City Treasurer’s Monthly Report for December 2022\nRecommended Action: Receive and file.

#9 Item

9. Successor Agency of the Community Development Agency Treasurer’s Monthly Report\nfor December 2022\nRecommended Action: Receive and file.