Palm Springs — 2023-09-14

A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND\nCOMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361\nRECOMMENDATION:\nBy motion, find that:\n1. The City Council has reconsidered the circumstances of the state of emergency. Even\nthough the State and local declared states of emergency have ended, community spread\nof COVID-19 continues to exist, and measures to reduce the spread, including physical\ndistancing measures, continue to be necessary for the public, health, safety, and welfare;\nand\n2. State and local officials continue to recommend social distancing measures, which can\nimpact the ability of the City and the public to meet safely in person; and\n3. The City Council, and its subordinate bodies (Boards, Commissions, and committees),\nshall be authorized to conduct public meetings in accordance with government Code\nsection 54953(e)(2) and other applicable provisions of the Brown Act for remote only or\nhybrid teleconference meetings. Click to View

AA. ACCEPTANCE OF $135,000 IN GRANT FUNDING FROM THE CALIFORNIA OFFICE\nOF TRAFFIC SAFETY FOR A SELECTIVE TRAFFIC ENFORCEMENT PROGRAM TO\nBE USED TO ENFORCE, EDUCATE, AND BRING AWARENESS TO THE PUBLIC\nRECOMMENDATION:\n1. Accept $135,000 in grant funding from the California Office of Traffic Safety for a\nSelective Traffic Enforcement Program for 2023/2024.\n2. Authorize the City Manager to execute all necessary documents.\nClick to View

B. APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS\nRECOMMENDATION:\n1. Appoint Dave Banks to the Palm Springs International Airport Commission,\neffective immediately, to a term expiring on June 30, 2026.\n2. Appoint Jase Nagaia to the Parks & Recreation Commission, effective\nimmediately, to a term expiring on June 30, 2026.\n3. Accept the resignation of Patricia Pierce from the Administrative Appeals Board\neffective immediately.\n4. Accept the resignation of Stephen Moses from the Administrative Appeals\nBoard effective immediately.\n5. Accept the resignation of Scott G. Miller from the Palm Springs International Airport\nCommission effective immediately.\n6. Accept the resignation of Katherine Hatch from the Parks & Recreation Commission\neffective immediately.\nClick to View

BB. AUTHORIZE AN INCREASE TO PURCHASE ORDER NO. 22001221 IN AN AMOUNT\nNOT TO EXCEED $96,820 WITH STANTEC CONSULTING SERVICES FOR THE\nWASTEWATER TREATMENT PLANT (WWTP) DIGESTER NO. 2 GAS FLARE AND\nFILTRATE PUMP STATION, CITY PROJECTS 20-25 AND 21-07\nRECOMMENDATION:\n1. Authorize an increase to Purchase Order No. 22001221 in an amount not to exceed\n$96,820 with Stantec Consulting Services, an ‘on-call’ firm for wastewater\nengineering services during construction.\n2. Authorize the City Manager or his designee to execute all necessary documents.\nClick to View

CC. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT 23P184 TO KIMLEY-\nHORN AND ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $649,179 FOR\nDESIGN SERVICES FOR THE DEMUTH PARK DEVELOPMENT PROJECT, CITY\nPROJECT NO. 21-16\nRECOMMENDATION:\n1. Approve Professional Services Agreement 23P184 with Kimley-Horn and\nAssociates, Inc. in an amount not to exceed $649,179 for design services for the\nDemuth Park enhancement project, City Project 21-16.\n2. Authorize the City Manager to execute all necessary documents.\nClick to View

D. DESIGNATION OF THE CITY’S VOTING DELEGATE AND ALTERNATES AT THE\nLEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE BUSINESS MEETING\nRECOMMENDATION:\nDesignate Mayor Grace Garner as the voting delegate, and Mayor Pro Tem Jeffrey\nBernstein and Councilmember Lisa Middleton as alternate voting delegates, to represent\nthe City at the 2023 League of California Cities Annual Conference Business Meeting and\nauthorize the City Clerk to sign the attached 2023 Annual Conference Voting\nDelegate/Alternate Form. Click to View

DD. APPROVAL OF A NOTICE TO PROCEED TO VEOLIA WATER WEST OPERATING\nSERVICES, INC. IN THE AMOUNT OF $948,324.50 FOR BARISTO SEWER LINE\nREHABILITATION, CITY PROJECT 23-15\nRECOMMENDATION:\n1. Authorize the City Engineer to issue a Notice to Proceed to Veolia Water West\nOperating Services, Inc. in an amount not to exceed $948,324.50 for the Baristo\nSewer Line Rehabilitation, City Project 23-15.\n2. Authorize the City Manager to execute all necessary documents.\nClick to View

E. ACCEPTANCE OF THE DEMUTH COMMUNITY CENTER LIFE SAFETY\nIMPROVEMENTS PHASE 2 AND AIR CONDITIONING INSTALLATION, CITY\nPROJECT NO. 19-14\nRECOMMENDATION:\n1. Accept the public works improvement, identified as the Demuth Community Center\nEgress & HVAC Improvements, City Project 19-14, as completed in accordance with\nthe plans and specifications.\n2. Authorize the City Engineer to execute and file for recordation with the Riverside\nCounty Recorder a Notice of Completion for the Demuth Community Center Egress\n& HVAC Improvements, City Project 19-14.

EE. APPROVE INTERGOVERNMENTAL/COOPERATIVE SERVICE AGREEMENT NO.\n23G199 WITH THE UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND\nPLANT HEALTH INSPECTION SERVICE WILDLIFE SERVICES FOR A WILDLIFE\nBIOLOGIST TO MINIMIZE AND REDUCE THE THREATS OF WILDLIFE TO HUMAN\nHEALTH AND SAFETY\nRECOMMENDATION:\n1. Approve Intergovernmental/Cooperative Service Agreement No. 23G199 with the\nUnited States Department of Agriculture Animal and Plant Health Inspection Service\n(APHIS) to provide a federally qualified Wildlife Service (WS) biologist to minimize\nand reduce the threats of wildlife to human health and safety in an amount not to\nexceed $434,017.71 for a five-year term beginning October 1, 2023, through July\nSeptember 30, 2028.\n2. Authorize the City Manager or designee to execute all necessary documents.\nClick to View\nEXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate\ndiscussion are considered at this time.

F. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 23E111 WITH 4LEAF, INC. FOR\nINTERIM CITY BUILDING OFFICIAL AND PLAN REVIEW SERVICES\nRECOMMENDATION:\n1. Approve Amendment No. 2 to Agreement No. 23E111 with 4Leaf, Inc., to provide\ncontinued interim building official and plan review services in an additional amount\nof $100,000 for a total revised contract amount not to exceed $214,400.\n2. Authorize the City Manager or designee to execute all necessary documents.

G. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. A9152 WITH UPBEAT PARADE\nPRODUCTIONS, INC, FOR ADDITIONAL SERVICES FOR THE PALM SPRINGS\nVETERANS DAY PARADE AND THE PALM SPRINGS FESTIVAL OF LIGHTS PARADE\nRECOMMENDATION:\n1. Approve Amendment No. 2 to Agreement No. ­A9152 with Upbeat Parade\nProductions, Inc., to provide additional curated services for the Palm Springs\nFestival of Lights Parade and the Palm Springs Veterans Day Parade in the amount\nof $360,000 for a total revised contract amount not to exceed $557,000.\n2. Authorize the City Manager to execute all necessary documents.

H. APPROVE AMENDMENT NO. 2 TO NON-EXCLUSIVE OPERATING AND LEASE\nAGREEMENT NO. A9092 WITH ALCLEAR, LLC DBA CLEAR AT THE PALM SPRINGS\nINTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Amendment No. 2 to Non-Exclusive Operating and Lease Agreement No.\nA9092 (Attachment A) with Alclear, LLC dba CLEAR to increase the terminal leased\nspace commencing on April 1, 2023, through March 31, 2024, at a monthly rental\nrate of $7,559.56.\n2. Authorize the Airport Executive Director to approve up to one one-year extension\ncommencing on April 1, 2024, if mutually agreed upon.\n3. Authorize the City Manager or City Manager Designee to execute all documents.

I. PURCHASE OF LIBRARY MAGAZINES AND NEWSPAPERS WITH EBSCO\nINFORMATION SERVICES, LLC FOR A FIVE-YEAR, NOT-TO-EXCEED AMOUNT OF\n$75,000\nRECOMMENDATION:\nAuthorize the City Manager to execute all necessary documents. Click to View

J. APPROVAL OF AMENDMENT NO. 1 TO LEASE AGREEMENT NO. A5666 WITH THE\nGENERAL SERVICES ADMINISTRATION FOR THE TRANSPORTATION SECURITY\nADMINISTRATION TERMINAL OFFICE SPACE LEASE AT THE PALM SPRINGS\nINTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Amendment No. 1 to Lease Agreement No. A5666 with the General\nServices Administration for a five-year lease extension for the TSA terminal office\nlease of 6,653 square feet, commencing October 1, 2023, through September 30,\n2028, generating $904,808 in annual rent.\n2. Authorize the City Manager or designee to execute all necessary documents.

K. APPROVE CONTRACT SERVICES AGREEMENT NO. 23B128 WITH SOUTH COAST\nINDUSTRIAL DOOR, INC. FOR AIRPORT AUTOMATIC ROLLING GATES AND DOOR\nREPAIR SERVICES\nRECOMMENDATION:\n1. Approve Contract Services Agreement 23B128 (Attachment A) with South Coast\nIndustrial Door, Inc. to provide on-call automatic rolling gates and door repair\nservices at the Palm Springs International Airport in an amount not to exceed\n$400,000 for the initial three-year term beginning October 1, 2023, through\nSeptember 30, 2026, with two one-year extension options at the City’s sole\ndiscretion.\n2. Authorize the City Manager or his designee to execute all necessary documents.

L. AUTHORIZE THE PURCHASE OF NINE (9) NEW VEHICLES AND EQUIPMENT\nRECOMMENDATION:\n1. Approve the issuance of a purchase order to Fiesta Ford, Inc., for the purchase of 3\nFord Mustang Mach E electric vehicles in an amount not to exceed $164,611.95.\n2. Approve the issuance of a purchase order to National Auto Fleet Group, for the\npurchase of 6 Ford F-150 XL Hybrid 4WD SuperCrew vehicles in an amount not to\nexceed $378,005.36.\n3. After delivery of the new vehicles, declare existing vehicles being replaced as\nsurplus vehicles and authorize the City Manager or designee to sell them at public\nauction in accordance with Chapter 7.07 of the Palm Springs Municipal Code.\n4. Authorize the City Manager or designee to execute all necessary documents.\nClick to View

M. APPROVE A LICENSE AGREEMENT WITH EBSCO INFORMATION SERVICES, LLC\nFOR FIVE YEARS OF ACCESS TO ELECTRONIC MAGAZINE AND NEWSPAPER\nARTICLES\nRECOMMENDATION:\n1. Approve a five-year license agreement with EBSCO in the amount of $57,921 for\ncataloging, metadata, and interlibrary loan services.\n2. Authorize the City Manager to execute all necessary documents.

N. AUTHORIZE AN INCREASE TO PURCHASE ORDER NO. 20000738 IN AN AMOUNT\nNOT TO EXCEED $120,160 WITH ENGINEERING RESOURCES OF SOUTHERN\nCALIFORNIA, INC., FOR THE CITY OF PALM SPRINGS STORM DRAIN LINE 20,\nSTAGE 3, CITY PROJECT 19-15\nRECOMMENDATION:\n1. Authorize an increase to Purchase Order No. 20000738 in an amount not to exceed\n$120,160 with Engineering Resources of Southern California, Inc., an “on-call” civil\nengineering firm, for post-design and construction support services during\nconstruction.\n2. Authorize the City Manager or designee to execute all necessary documents.\nClick to View

O. APPROVE AGREEMENT WITH LEADS ONLINE FOR THREE YEARS OF\nINVESTIGATIVE TOOLS\nRECOMMENDATION:\n1. Approve a three-year agreement with Leads Online in the amount of $23,698 for\ninvestigative tools.\n2. Authorize the City Manager to execute all necessary documents in a form approved\nby the City Manager and City Attorney.\nClick to View

P. A REQUEST BY REN ACQUISITION INC, FOR A RESOLUTION OF PUBLIC\nCONVENIENCE OR NECESSITY (PCN) TO SELL WINE (TYPE 20 – OFF-SALE\nGENERAL) AT A WINE BAR AND RESTAURANT, LOCATED AT 175 NORTH PALM\nCANYON DRIVE (APN: 513-560-043), ZONE CBD (CASE PCN-2023-0007)\nRECOMMENDATION:\nAdopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, DETERMINING THAT PUBLIC CONVENIENCE OR\nNECESSITY WOULD BE SERVED BY THE ISSUANCE OF A TYPE 20 (OFF-SALE\nGENERAL) ALCOHOLIC BEVERAGE CONTROL LICENSE FOR REN ACQUISITION\nINC. LOCATED AT 175 NORTH PALM CANYON DRIVE WITHIN CENSUS TRACT NO.\n0446.06.” Click to View

Q. APPROVE CONTRACT SERVICES AGREEMENT NO. 23P188 WITH\nNEIGHBORHOOD PARTNERSHIP HOUSING SERVICES, INC., FOR CDBG HOME\nREHABILITATION PROGRAM\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 23P188 with Neighborhood Partnership\nHousing Services, Inc., to provide CDBG home rehabilitation program for a one-year\nterm in an amount not to exceed $412,266 beginning October 1, 2023, through\nSeptember 30, 2024.\n2. Approve the CDBG Owner Occupied Home Rehabilitation Program Guidelines.\n3. Authorize the City Manager or designee to execute all necessary documents.\nClick to View

R. APPROVAL OF AMENDMENT NO. 1 TO THE ALLOCATED POSITIONS AND\nCOMPENSATION PLAN FOR FISCAL YEAR 2023-24 AND FISCAL YEAR 2024-25\nRECOMMENDATION:\n1. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE\nCITY OF PALM SPRINGS, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO\nTHE ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR\n2022-2023, ADOPTED BY RESOLUTION NO. 25033.”\n2. Authorize the City Manager to execute all documents necessary to effectuate this\naction.\nClick to View

S. SECOND READING AND ADOPTION OF ORDINANCE 2087, “AN ORDINANCE OF\nTHE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER 5.26 OF THE\nPALM SPRING MUNICIPAL CODE REGARDING THE HOTEL OPERATIONS\nINCENTIVE PROGRAM\nRECOMMENDATION:\nWaive the second reading of the text in its entirety and adopt Ordinance No. 2087, “AN\nORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER\n5.26 OF THE PALM SPRINGS MUNICIPAL CODE, REGARDING THE HOTEL\nOPERATIONS INCENTIVE PROGRAM.” Click to View

T. APPROVAL OF AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH CNS ENGINEERS, INC. (A6191B), A CALIFORNIA\nCORPORATION, IN THE AMOUNT OF $831,067.22, FOR THE VISTA CHINO LOW-\nWATER CROSSING BRIDGE AT THE WHITEWATER RIVER, CITY PROJECT NO 10-\n10, FEDERAL AID PROJECT NO. BR-NBIL (513)\nRECOMMENDATION:\n1. Approve Amendment No. 3 in the amount of $831,067.22 to Professional Services\nAgreement No. 6191B, for a new not-to-exceed amount of $6,479,452.92 with CNS\nEngineers for the Vista Chino Low-Water Crossing Bridge at the Whitewater River,\nCity Project No. 10-10, Federal Aid Project No BR-NBIL513.\n2. Authorize the City Manager to execute all necessary documents.\nClick to View

U. APPROVE PROFESSIONAL SERVICE AGREEMENT NO. 23Q183 WITH GROUP 4\nARCHITECTURE, RESEARCH + PLANNING, INC. FOR PALM SPRINGS PUBLIC\nLIBRARY RENOVATION PROJECTS 16-08, MAIN LIBRARY RENOVATIONS, AND 19-\n18, JC FREY BUILDING REHABILITATION PHASE 1\nRECOMMENDATION:\n1. Approve Professional Services Agreement No. 23Q183 with Group 4 Architecture,\nResearch + Planning, Inc. to provide architectural design services for an amount not\nto exceed $1,838,898 for Phase 1 of the project.\n2. Authorize the City Manager or designee to execute all necessary documents.\nClick to View

V. AUTHORIZE ISSUANCE OF A LETTER IN SUPPORT OF SENATE BILL 244 – THE\nRIGHT TO REPAIR ACT\nRECOMMENDATION:\nAuthorize issuance of a letter in support of Senate Bill 244, supporting the Right to Repair\nAct. Click to View

W. APPROVE BENEFIT PLAN AND SERVICE AGREEMENTS FOR EMPLOYEE GROUP\nHEALTH COVERAGE\nRECOMMENDATION:\n1. Approve employee benefit plan and service agreements for group health insurance\ncoverage.\n2. Authorize the City Manager and/or designee to execute all documents.\nClick to View

X. AWARD TWO SERVICE AGREEMENTS FOR ON-CALL RECRUITMENT SERVICES\nFOR EXECUTIVE STAFF\nRECOMMENDATION:\n1. Award an on-call recruitment services agreement with Mosaic Public Partners LLC\nfor general department recruiting services for executive staff for a term of four years,\nnot to exceed $210,000.\n2. Award an on-call recruitment services agreement with Jacob Green & Associates,\nInc. for aviation recruiting services for executive staff for a term of four years, not to\nexceed $168,000.\n3. Authorize the City Manager or designee to execute the Agreements.\nClick to View

Y. APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT\nNO. A7148 FOR ON-CALL AVIATION CONSULTING SERVICES WITH RS&H\nCALIFORNIA, INC. AT THE PALM SPRINGS INTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Amendment No. 2 to Professional Services Agreement No. A7184 with\nRS&H to retroactively include Task Order No. 11 and Task Order No. 12.\n2. Allow the City Manager or designee to execute all necessary documents.\nClick to View

Z. AWARD TWO CONTRACT SERVICES AGREEMENTS FOR COST ESTIMATING\nSERVICES\nRECOMMENDATION:\n1. Award two Contract Services Agreements for cost estimating services for various\ndepartments to 1) Anser Advisory Consulting, LLC dba Anser Advisory, and 2)\nMARRS Services, Inc. for amounts not to exceed $400,000 for each agreement for\na three-year term as outlined in the Agreements.\n2. Authorize the City Manager or designee to execute all necessary documents\nClick to View

A. REQUEST BY THE CITY OF PALM SPRINGS FOR APPROVAL OF THE ANNUAL\nUPDATE OF THE PALM SPRINGS ZONING AND MUNICIPAL CODES (CASE 5.1466\nZTA)\nRECOMMENDATION:\n1. Open the public hearing and receive public testimony.\n2. Introduce by title only and waive further reading of an Ordinance entitled, “AN\nORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING\nVARIOUS SECTIONS IN TITLES 2, 5, 8, 9 AND 11 OF THE PALM SPRINGS\nMUNICIPAL CODE AND VARIOUS SECTIONS OF THE PALM SPRINGS ZONING\nCODE (CHAPTERS 91-94), AS PART OF AN ANNUAL TECHNICAL UPDATE TO\nTHE CITY’S LAND USE AND DEVELOPMENT REGULATIONS (CASE 5.1466\nZTA).”\nClick to View

B. A REQUEST BY THE CITY OF PALM SPRINGS FOR A PROPOSED AMENDMENT TO\nHISTORIC DISTRICT #1, “THE LAS PALMAS BUSINESS HISTORIC DISTRICT”\n(“LPBHD”) (CASE HSPB 30; HD-1)\nRECOMMENDATION:\n1. Open the public hearing and receive testimony.\n2. Close the public hearing and adopt a Resolution entitled, “A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING\nTHE LAS PALMAS BUSINESS HISTORIC DISTRICT (“LPBHD”) CASE HSPB 30 /\nHD-1 SUBJECT TO CONDITIONS.”\nClick to View

C. APPEAL OF CALIBLISS, LLC CONDITIONAL CANNABIS EXPIRATION, CANNABIS\nPERMIT NO. C-2019-096\nRECOMMENDATION:\n1. Open the public hearing and receive public testimony and evidence.\n2. Deny an extension by adopting a Resolution entitled, “A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ON THE\nAPPEAL OF CALIBLISS, LLC FOR THE EXPIRATION OF CONDITIONAL\nCANNABIS PERMIT NO. C-2019-096”.\nClick to View\n3. BUSINESS & LEGISLATIVE:

A. APPROVE A SECOND AMENDMENT TO THE LEASE WITH COACHELLA VALLEY\nECONOMIC PARTNERSHIP FOR OFFICE SPACE AT 3111 EAST TAHQUITZ CANYON\nWAY\nRECOMMENDATION:\n1. Approve Amendment No. 2 for the lease with Coachella Valley Economic\nPartnership for space located at 3111 East Tahquitz Canyon Way, reducing the\namount of space they lease and to allow rental credits for property management\nservices (Agreement A6037).\n2. Authorize the City Manager to execute all necessary documents.\nClick to View

B. SECOND READING AND ADOPTION OF ORDINANCE NO. 2077 OF THE CITY OF\nPALM SPRINGS, CALIFORNIA, ADDING CHAPTER 5.89 TO THE PALM SPRINGS\nMUNICIPAL CODE RELATING TO SIDEWALK VENDING AND AMENDING CHAPTER\n5.48 RELATIVE TO COMMERCIAL SOLICITATION\nRECOMMENDATION:\nWaive the second reading of text in its entirety, ready by title only, and adopt Ordinance\nNo. 2077, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM\nSPRINGS, CALIFORNIA, ADDING CHAPTER 5.89 TO THE PALM SPRINGS\nMUNICIPAL CODE, ESTABLISHING REGULATIONS ON SIDEWALK VENDING IN\nCOMPLIANCE WITH SENATE BILL 946, AND AN AMENDMENT TO CHAPTER 5.48\nRELATIVE TO COMMERCIAL SOLICITATION.” Click to View