Pasadena
| Date | Item Type | Item | Description | Info Location | County | City | Meeting Type | id |
|---|---|---|---|---|---|---|---|---|
| January 23, 2023 | Closed Session Item | A | A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) Name of Case: Richard Thompson v. City of Pasadena Los Angeles Superior Court Case No. BC668717 | January 23, 2023 Closed Session Item # A | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e6 |
| January 23, 2023 | Closed Session Item | B | B. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property: 150 E. Holly St. Under negotiation: Price and Terms Agency negotiator: Miguel Marquez Negotiating Party: First Baptist Church of Pasadena CORRESPONDENCE | January 23, 2023 Closed Session Item # B | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e3 |
| January 23, 2023 | Closed Session Item | C | C. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property: 300 E. Colorado Blvd. Under negotiation: Price and terms Agency negotiator: Miguel Marquez Negotiating Parties: Paseo Pasadena Hotel Investment, LLC and Onni Paseo, LLC | January 23, 2023 Closed Session Item # C | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e4 |
| January 23, 2023 | Closed Session Item | D | D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8 Property Location: 1031 N. Lincoln Avenue, #5, Pasadena, CA 91103 Agency Negotiator: Miguel Márquez Negotiating Party: Terri Lynn Dandridge Under Negotiation: Modification of Repayment Amount and Terms of City Homebuyer Assistance Loan | January 23, 2023 Closed Session Item # D | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e7 |
| January 23, 2023 | Closed Session Item | E | E. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) Name of Case: City of Pasadena v. Urban Commons, LLC Los Angeles County Superior Court Case No. 20GDCV00393 | January 23, 2023 Closed Session Item # E | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e8 |
| January 23, 2023 | Closed Session Item | F | F. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding anticipated litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): One potential case | January 23, 2023 Closed Session Item # F | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e9 |
| January 23, 2023 | Item | 1 | 1. AUTHORIZATION TO AMEND CONTRACT NO. 32216 WITH THE OLD PASADENA MANAGEMENT DISTRICT FOR ASSISTANCE WITH THE OVERSIGHT AND MARKETING OF THE SCHOOLHOUSE, DE LACEY AND MARRIOTT GARAGES (Transportation Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action in the agenda report is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to amend contract number 32216 with the Old Pasadena Management District (OPMD) to increase the base contract amount by $400,000, thereby increasing the total not-to-exceed amount from $1,590,000 to $1,990,000 through January 31, 2025; and (3) To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract amendment with Old Pasadena Management District an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. TPA | January 23, 2023 Item # 1 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367ea |
| January 23, 2023 | Item | 10 | 10. FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2023 CAPITAL IMPROVEMENT PROGRAM AND OPERATING BUDGETS (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed actions in the agenda report are not “projects” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, are not subject to environmental review; (2) Amend the Fiscal Year 2023 Capital Improvement Program (CIP) and Operating Budgets as detailed in Attachment A of the agenda report; and (3) Authorize the City Manager to execute all agreements associated with the exchange of Federal Surface Transportation Program – Local and Highway Infrastructure Program funding for Los Angeles County Metropolitan Authority Local Transportation Funds. ATTACHMENT A | January 23, 2023 Item # 10 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367dc |
| January 23, 2023 | Item | 11 | 11. FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2023 ADOPTED OPERATING BUDGET (Finance Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and (2) Approve amending the Fiscal Year 2023 (FY 2023) Adopted Operating Budget as detailed in the agenda report by a net amount of $2,273,455 and increasing the Citywide total Full-Time Equivalents (FTEs) by 6.0 limited- term FTEs and 3.5 permanent FTEs. ATTACHMENT A | January 23, 2023 Item # 11 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367db |
| January 23, 2023 | Item | 12 | 12. FINANCE COMMITTEE: CONTRACT AWARD TO TYLER TECHNOLOGY, INC., FOR SUBSCRIPTION SERVICES RELATED TO PAYMENT PROCESSING (Finance Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; (2) Authorize the City Manager to enter into a contract with Tyler Technologies, Inc. (Tyler), for a master subscription agreement allowing the use of the Tyler Payments software solution and related merchant processing for payments to the City of Pasadena. Services will be provided at a fixed service fee of 2.65% per transaction for debit or credit cards and a 0.50 per transaction fee for electronic check/ACH payments. Competitive bidding is not required pursuant to City Charter Section 1002(F) contracts for professional or unique services; and (3) Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. The City uses Tyler’s Enterprise Resource Planning (ERP) solution for all financial, accounting, cashiering, purchasing and payroll related software, and this contract will provide a new Tyler integrated payment module to enhance both in-person and online payments. TPA | January 23, 2023 Item # 12 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367dd |
| January 23, 2023 | Item | 13 | 13. MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO A 10-YEAR POWER SALES CONTRACT WITH SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY FOR GEOTHERMAL ENERGY FROM CALPINE GEYSERS, LLC FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption [formerly the General Rule]); and (2) Authorize the City Manager to enter into a 10-year contract with Southern California Public Power Authority (“SCPPA”) for the purchase of geothermal energy and capacity from Calpine Geysers, LLC in an amount not-to- exceed 10 megawatts (“MW”) for the first two years and 35 MW for the remaining 8 years beginning in January 2025 for a total not-to-exceed contract value of $188,000,000; Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities. City Council | January 23, 2023 Item # 13 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367de |
| January 23, 2023 | Item | 14 | 14. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS RESIGNATION OF SIAMAK NASSIRPOUR FROM THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination) APPOINTMENT OF FELICIA WILLIAMS AS THE CITY OF PASADENA'S ALTERNATE REPRESENTATIVE TO THE SANITATION DISTRICTS OF LOS ANGELES COUNTY BOARD OF DIRECTORS (DISTRICTS 15, 16, AND 17) (City Nomination) APPOINTMENT OF JENNIFER HIGGINBOTHAM TO THE PLANNING COMMISSION (District 7 Nomination) APPOINTMENT OF LUCINDA OVER TO THE DESIGN COMMISSION (Historic Preservation Commission Nomination) City Council/Pasadena Public Financing Authority | January 23, 2023 Item # 14 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e0 |
| January 23, 2023 | Item | 15 | 15. FINANCE COMMITTEE: (JOINT ACTION) EXTENSION OF BANK OF AMERICA LETTER OF CREDIT RELATED TO THE VARIABLE RATE DEMAND REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 2008A (CONFERENCE CENTER PROJECT) (Finance Dept.) Recommendation: It is recommended that the City Council and Pasadena Public Financing Authority (PPFA): (1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project; and (2) Adopt a Resolution approving the form of and authorizing the execution and delivery of a Sixth Amendment to the Reimbursement Agreement; and authorizing the execution and delivery of other related documents and approval of other documents and actions in connection therewith. ATTACHMENT A ATTACHMENT B RESOLUTION RESOLUTION City Attorney | January 23, 2023 Item # 15 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e1 |
| January 23, 2023 | Item | 16 | 16. REVISION OF DESIGNATED CITY OFFICIALS AND EMPLOYEES REQUIRED TO FILE CONFLICT OF INTEREST STATEMENTS Recommendation: It is recommended that the City Council adopt a resolution updating those who will be required to file conflict of interest statements as pertaining to members of the Rental Housing Board. RESOLUTION | January 23, 2023 Item # 16 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367df |
| January 23, 2023 | Item | 2 | 2. CONTRACT AWARD TO FIRE RECOVERY USA, LLC FOR FIRE INSPECTION BILLING AND COLLECTION SERVICES (Fire Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action is not a "project" subject to the California Environmental Quality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060(c)(3), and 15378(b)(5) of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the action; and (2) Authorize the City Manager to enter into a contract as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code with Fire Recovery USA, LLC for fire inspection billing and collection services for a three-year term with two optional one-year extensions. Competitive bidding is not required pursuant to City Charter section 1002(F) (contracts for professional or unique services). TPA | January 23, 2023 Item # 2 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367eb |
| January 23, 2023 | Item | 3 | 3. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH MCAVOY & MARKHAM FOR THE PURCHASE OF ELECTRIC METERS FOR A MAXIMUM CONTRACT AMOUNT NOT-TO-EXCEED $2,184,000, IF OPTIONS ARE EXERCISED, FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and (2) Accept the bid dated October 11, 2022, submitted by McAvoy & Markham Engineering & Sales Co. (“McAvoy & Markham”) in response to the Specifications for “Electric Meters for Public Utilities” for the Water and Power Department (“PWP”); authorize the City Manager to enter into a Purchase Order (“PO”) Contract with McAvoy & Markham for four years or an amount not-to-exceed $1,456,000, whichever occurs first, with the option for two additional one-year extensions or an amount not-to-exceed $364,000 each, whichever occurs first, at the discretion of the City Manager or his designee, for a maximum contract length of six years or a total amount not-to-exceed $2,184,000. | January 23, 2023 Item # 3 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367ec |
| January 23, 2023 | Item | 4 | 4. CONTRACT AWARD TO DEROTIC, LLC (DBA: DEROTIC EMERGENCY EQUIPMENT) TO FURNISH SEAGRAVE FIRE TRUCK OEM PARTS FOR AN AMOUNT NOT-TO-EXCEED $825,000 FOR UP TO FIVE YEARS (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and (2) Accept the bid dated December 13, 2022 submitted by Derotic, LLC DBA Derotic Emergency Equipment (Derotic), in response to the specifications for Seagrave Certified Original Equipment Manufacturer (OEM) Parts; reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $495,000 (which includes a $45,000 contingency), with the option for two additional one-year extensions, in the annual amount of $165,000 (which includes a $15,000 contingency), at the discretion of the City Manager, for a maximum total contract length of five years and a grand total contract amount of $825,000. | January 23, 2023 Item # 4 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367ef |
| January 23, 2023 | Item | 5 | 5. CONTRACT AWARD TO DMS FACILITY SERVICES, INC., TO PROVIDE CITYWIDE JANITORIAL SERVICES FOR AN AMOUNT NOT-TO-EXCEED $13,995,449 FOR UP TO FIVE YEARS (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; and (2) Accept the bid dated December 7, 2022, submitted by DMS Facility Services Inc. (DMS), in response to specifications to furnish and deliver janitorial services; reject all other bids received; and authorize the City Manager to enter into a contract in an amount not-to-exceed $8,169,570 for three years, with the option for two additional one-year extensions, in an amount not-to-exceed $2,872,013 for the first one-year extension, and an amount not-to-exceed $2,953,866 for the second one-year extension, at the discretion of the City Manager. | January 23, 2023 Item # 5 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367f0 |
| January 23, 2023 | Item | 6 | 6. AUTHORIZATION TO INCREASE CONTRACT NO. 31537 WITH AMERICAN RECLAMATION, INC., BY $600,000 TO PROVIDE MATERIAL RECOVERY PROCESSING FOR UP TO TWO ADDITIONAL YEARS (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to increase Contract No. 31537 with American Reclamation Inc., by $600,000 for material recovery processing for a period of up to two additional years; thereby increasing the total not-to-exceed annual amount from $325,248 to $625,248 through April 19, 2025; and (3) To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract increase with American Reclamation Inc., an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code, Section 4.08.049(B), contracts for which the City’s best interests are served. | January 23, 2023 Item # 6 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367ee |
| January 23, 2023 | Item | 7 | 7. AUTHORIZATION TO ENTER INTO CONTRACTS TO RELOCATE PARKING ACCESS AND REVENUE CONTROL SYSTEM AND CITY EMPLOYEE PARKING INCLUDING TIBA LLC, UNIFIED PARKING SERVICE INC., AND ABM INDUSTRY GROUPS, LLC (Transportation Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action in the agenda report is exempt from the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3) of General Rule that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to enter into a contract with TIBA LLC (TIBA) to relocate a Parking Access and Revenue Control System (PARCS) from the Holly Street garage to the Plaza Las Fuentes (PLF) garage in an amount not-to-exceed $174,763, which includes the base contract amount of $151,968, and a contingency of $22,795 to provide for any necessary change orders; (3) Authorize the City Manager to enter into a contract with Unified Parking Service, Inc., (Unified) of Pasadena to provide 200 parking spaces at the 473 Union Street parking facility, in an amount not-to-exceed $146,000; (4) Authorize the City Manager to enter into a contract with ABM Industry Groups, LLC (ABM) to provide 100 parking spaces at the 245 Ramona Street Judicial Council of California parking facility, in an amount not-to-exceed $78,000; and (5) Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services. To the extent these transactions could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contracts with TIBA, Unified, and ABM an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. TPA | January 23, 2023 Item # 7 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367ed |
| January 23, 2023 | Item | 8 | 8. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS AND ADOPT A RESOLUTION FOR THE RECEIPT OF STATE AND FEDERAL GRANT FUNDS FOR PASADENA DIAL-A- RIDE (Transportation Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action in the agenda report exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); (2) Authorize the City Manager to execute all agreements with the Los Angeles County Metropolitan Transportation Authority (Metro) associated with the receipt of $250,820 in reimbursable Federal Transit Administration Section 5310 grant funding for Pasadena Dial-A-Ride Covid-19 Response; and (3) Adopt a resolution authorizing the City Manager to execute the Certifications and Assurances and Authorized Agent Forms required to receive Low Carbon Transit Operations Program (LCTOP) grant funds from the County of Los Angeles; and i. Increase revenue by $106,589 in account 20824033-646900-95094 to receive LCTOP funds from the County of Los Angeles; and ii. Appropriate $106,589 to account 20824034-811400-95094 for expenses related to the purchase of Dial-A-Ride vehicles. RESOLUTION | January 23, 2023 Item # 8 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e2 |
| January 23, 2023 | Item | 9 | 9. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO SIGN ANY AND ALL AGREEMENTS TO RECEIVE FUNDS FROM THE ENERGIIZE COMMERCIAL VEHICLE PROJECT GRANT (Transportation Dept.) Recommendation: It is recommended that the City Council: (1) Find that the action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule); (2) Authorize the City Manager to execute any and all agreements with CALSTART associated with the receipt of $253,310.96 in reimbursable Energy Infrastructure Incentives for Zero-Emission Commercial Vehicle (EnergIIZE) grant funding for battery-electric bus charging stations and its related infrastructure; and (3) Amend the City’s budget to receive and appropriate funds for the EnergIIZE Grant: i. Increase revenue by $253,310.96 in Fund 209 to receive the EnergIIZE grant funds from CALSTART; and ii. Appropriate $253,310.96 to Capital Improvement Project 75085 for expenses related to the purchase of battery-electric bus charging stations and related infrastructure. | January 23, 2023 Item # 9 | LA County | Pasadena | City Council | 63cf37fb23c2dfa95dc367e5 |