Pasadena — 2023-01-23

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to\nGovernment Code Section 54956.9(d)(1)\nName of Case: Richard Thompson v. City of Pasadena\nLos Angeles Superior Court Case No. BC668717

B. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code\nSection 54956.8\nProperty: 150 E. Holly St.\nUnder negotiation: Price and Terms\nAgency negotiator: Miguel Marquez\nNegotiating Party: First Baptist Church of Pasadena\nCORRESPONDENCE

C. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code\nSection 54956.8\nProperty: 300 E. Colorado Blvd.\nUnder negotiation: Price and terms\nAgency negotiator: Miguel Marquez\nNegotiating Parties: Paseo Pasadena Hotel Investment, LLC and Onni Paseo, LLC

D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code\nSection 54956.8\nProperty Location: 1031 N. Lincoln Avenue, #5, Pasadena, CA 91103\nAgency Negotiator: Miguel Márquez\nNegotiating Party: Terri Lynn Dandridge\nUnder Negotiation: Modification of Repayment Amount and Terms of City Homebuyer Assistance Loan

E. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to\nGovernment Code Section 54956.9(d)(1)\nName of Case: City of Pasadena v. Urban Commons, LLC\nLos Angeles County Superior Court Case No. 20GDCV00393

F. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding anticipated litigation\nSignificant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): One potential\ncase

1. AUTHORIZATION TO AMEND CONTRACT NO. 32216 WITH THE OLD PASADENA MANAGEMENT DISTRICT\nFOR ASSISTANCE WITH THE OVERSIGHT AND MARKETING OF THE SCHOOLHOUSE, DE LACEY AND\nMARRIOTT GARAGES (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action in the agenda report is exempt under the California Environmental Quality Act (CEQA) in\naccordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on\nthe environment;\n(2) Authorize the City Manager to amend contract number 32216 with the Old Pasadena Management District\n(OPMD) to increase the base contract amount by $400,000, thereby increasing the total not-to-exceed amount from\n$1,590,000 to $1,990,000 through January 31, 2025; and\n(3) To the extent this transaction could be considered a separate procurement subject to the Competitive\nSelection Process, grant the proposed contract amendment with Old Pasadena Management District an exemption\nfrom the\nCompetitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the\nPasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.\nTPA

10. FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2023 CAPITAL IMPROVEMENT PROGRAM AND\nOPERATING BUDGETS (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed actions in the agenda report are not “projects” as defined in the California\nEnvironmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the\nState CEQA\nGuidelines, and as such, are not subject to environmental review;\n(2) Amend the Fiscal Year 2023 Capital Improvement Program (CIP) and Operating Budgets as detailed in\nAttachment A of the agenda report; and\n(3) Authorize the City Manager to execute all agreements associated with the exchange of Federal Surface\nTransportation Program – Local and Highway Infrastructure Program funding for Los Angeles County Metropolitan\nAuthority\nLocal Transportation Funds.\nATTACHMENT A

11. FINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2023 ADOPTED OPERATING BUDGET (Finance\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) in\naccordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on\nthe\nenvironment; and\n(2) Approve amending the Fiscal Year 2023 (FY 2023) Adopted Operating Budget as detailed in the agenda\nreport by a net amount of $2,273,455 and increasing the Citywide total Full-Time Equivalents (FTEs) by 6.0 limited-\nterm\nFTEs and 3.5 permanent FTEs.\nATTACHMENT A

12. FINANCE COMMITTEE: CONTRACT AWARD TO TYLER TECHNOLOGY, INC., FOR SUBSCRIPTION\nSERVICES RELATED TO PAYMENT PROCESSING (Finance Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental\nQuality Act (CEQA) as defined in Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the\nState\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for the project;\n(2) Authorize the City Manager to enter into a contract with Tyler Technologies, Inc. (Tyler), for a master\nsubscription agreement allowing the use of the Tyler Payments software solution and related merchant processing for\npayments\nto the City of Pasadena. Services will be provided at a fixed service fee of 2.65% per transaction for debit or credit\ncards and a 0.50 per transaction fee for electronic check/ACH payments. Competitive bidding is not required pursuant\nto City Charter Section 1002(F) contracts for professional or unique services; and\n(3) Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena\nMunicipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. The City uses Tyler’s\nEnterprise Resource Planning (ERP) solution for all financial, accounting, cashiering, purchasing and payroll\nrelated software, and this contract will provide a new Tyler integrated payment module to enhance both in-person and\nonline\npayments.\nTPA

13. MUNICIPAL SERVICES COMMITTEE: AUTHORIZATION TO ENTER INTO A 10-YEAR POWER SALES\nCONTRACT WITH SOUTHERN CALIFORNIA PUBLIC POWER AUTHORITY FOR GEOTHERMAL ENERGY FROM\nCALPINE GEYSERS, LLC FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to\nState CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption [formerly the General Rule]); and\n(2) Authorize the City Manager to enter into a 10-year contract with Southern California Public Power Authority\n(“SCPPA”) for the purchase of geothermal energy and capacity from Calpine Geysers, LLC in an amount not-to-\nexceed\n10 megawatts (“MW”) for the first two years and 35 MW for the remaining 8 years beginning in January 2025 for a\ntotal not-to-exceed contract value of $188,000,000; Neither Competitive Bidding nor Competitive Selection are\nrequired\npursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with\nother governmental entities.\nCity Council

14. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS\nRESIGNATION OF SIAMAK NASSIRPOUR FROM THE PASADENA CENTER OPERATING COMPANY\nBOARD (Hotel Nomination)\nAPPOINTMENT OF FELICIA WILLIAMS AS THE CITY OF PASADENA'S ALTERNATE REPRESENTATIVE\nTO THE SANITATION DISTRICTS OF LOS ANGELES COUNTY BOARD OF DIRECTORS (DISTRICTS 15,\n16, AND 17) (City Nomination)\nAPPOINTMENT OF JENNIFER HIGGINBOTHAM TO THE PLANNING COMMISSION (District 7 Nomination)\nAPPOINTMENT OF LUCINDA OVER TO THE DESIGN COMMISSION (Historic Preservation Commission\nNomination)\nCity Council/Pasadena Public Financing Authority

15. FINANCE COMMITTEE: (JOINT ACTION) EXTENSION OF BANK OF AMERICA LETTER OF CREDIT\nRELATED TO THE VARIABLE RATE DEMAND REFUNDING CERTIFICATES OF PARTICIPATION, SERIES 2008A\n(CONFERENCE CENTER PROJECT) (Finance Dept.)\nRecommendation: It is recommended that the City Council and Pasadena Public Financing Authority (PPFA):\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental\nQuality Act (CEQA) as defined in Section 21065 of CEQA and Section 15378 of the State CEQA Guidelines, and as\nsuch,\nno environmental document pursuant to CEQA is required for the project; and\n(2) Adopt a Resolution approving the form of and authorizing the execution and delivery of a Sixth Amendment\nto the Reimbursement Agreement; and authorizing the execution and delivery of other related documents and\napproval of\nother documents and actions in connection therewith.\nATTACHMENT A\nATTACHMENT B\nRESOLUTION\nRESOLUTION\nCity Attorney

16. REVISION OF DESIGNATED CITY OFFICIALS AND EMPLOYEES REQUIRED TO FILE CONFLICT OF\nINTEREST STATEMENTS\nRecommendation: It is recommended that the City Council adopt a resolution updating those who will be\nrequired to file conflict of interest statements as pertaining to members of the Rental Housing Board.\nRESOLUTION

2. CONTRACT AWARD TO FIRE RECOVERY USA, LLC FOR FIRE INSPECTION BILLING AND COLLECTION\nSERVICES (Fire Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action is not a "project" subject to the California Environmental Quality Act (CEQA) as\ndefined in Section 21065 of CEQA and Sections 15060(c)(3), and 15378(b)(5) of the State CEQA Guidelines, and as\nsuch, no environmental document\npursuant to CEQA is required for the action; and\n(2) Authorize the City Manager to enter into a contract as a result of a competitive selection process, as\nspecified by Section 4.08.047 of the Pasadena Municipal Code with Fire Recovery USA, LLC for fire inspection billing\nand\ncollection services for a three-year term with two optional one-year extensions. Competitive bidding is not required\npursuant to City Charter section 1002(F) (contracts for professional or unique services).\nTPA

3. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH MCAVOY & MARKHAM FOR THE\nPURCHASE OF ELECTRIC METERS FOR A MAXIMUM CONTRACT AMOUNT NOT-TO-EXCEED $2,184,000, IF\nOPTIONS ARE EXERCISED, FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action is not a project subject to the California Environmental Quality Act (CEQA)\npursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines,\nand\nas such, no environmental document pursuant to CEQA is required; and\n(2) Accept the bid dated October 11, 2022, submitted by McAvoy & Markham Engineering & Sales Co. (“McAvoy\n& Markham”) in response to the Specifications for “Electric Meters for Public Utilities” for the Water and Power\nDepartment (“PWP”); authorize the City Manager to enter into a Purchase Order (“PO”) Contract with McAvoy &\nMarkham for four years or an amount not-to-exceed $1,456,000, whichever occurs first, with the option for two\nadditional\none-year extensions or an amount not-to-exceed $364,000 each, whichever occurs first, at the discretion of the City\nManager or his designee, for a maximum contract length of six years or a total amount not-to-exceed $2,184,000.

4. CONTRACT AWARD TO DEROTIC, LLC (DBA: DEROTIC EMERGENCY EQUIPMENT) TO FURNISH\nSEAGRAVE FIRE TRUCK OEM PARTS FOR AN AMOUNT NOT-TO-EXCEED $825,000 FOR UP TO FIVE YEARS\n(Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with\nSection 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;\nand\n(2) Accept the bid dated December 13, 2022 submitted by Derotic, LLC DBA Derotic Emergency Equipment\n(Derotic), in response to the specifications for Seagrave Certified Original Equipment Manufacturer (OEM) Parts;\nreject all\nother bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $495,000\n(which includes a $45,000 contingency), with the option for two additional one-year extensions, in the annual amount\nof\n$165,000 (which includes a $15,000 contingency), at the discretion of the City Manager, for a maximum total\ncontract length of five years and a grand total contract amount of $825,000.

5. CONTRACT AWARD TO DMS FACILITY SERVICES, INC., TO PROVIDE CITYWIDE JANITORIAL SERVICES\nFOR AN AMOUNT NOT-TO-EXCEED $13,995,449 FOR UP TO FIVE YEARS (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in accordance with\nSection 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment;\nand\n(2) Accept the bid dated December 7, 2022, submitted by DMS Facility Services Inc. (DMS), in response to\nspecifications to furnish and deliver janitorial services; reject all other bids received; and authorize the City Manager to\nenter\ninto a contract in an amount not-to-exceed $8,169,570 for three years, with the option for two additional one-year\nextensions, in an amount not-to-exceed $2,872,013 for the first one-year extension, and an amount not-to-exceed\n$2,953,866 for the second one-year extension, at the discretion of the City Manager.

6. AUTHORIZATION TO INCREASE CONTRACT NO. 31537 WITH AMERICAN RECLAMATION, INC., BY\n$600,000 TO PROVIDE MATERIAL RECOVERY PROCESSING FOR UP TO TWO ADDITIONAL YEARS\n(Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA\nGuidelines Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the\nenvironment;\n(2) Authorize the City Manager to increase Contract No. 31537 with American Reclamation Inc., by $600,000 for\nmaterial recovery processing for a period of up to two additional years; thereby increasing the total not-to-exceed\nannual\namount from $325,248 to $625,248 through April 19, 2025; and\n(3) To the extent this transaction could be considered a separate procurement subject to the Competitive\nSelection Process, grant the proposed contract increase with American Reclamation Inc., an exemption from the\nCompetitive\nSelection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena\nMunicipal Code, Section 4.08.049(B), contracts for which the City’s best interests are served.

7. AUTHORIZATION TO ENTER INTO CONTRACTS TO RELOCATE PARKING ACCESS AND REVENUE\nCONTROL SYSTEM AND CITY EMPLOYEE PARKING INCLUDING TIBA LLC, UNIFIED PARKING SERVICE INC.,\nAND ABM INDUSTRY GROUPS, LLC (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action in the agenda report is exempt from the California Environmental Quality Act (CEQA)\nin accordance with Section 15061(b)(3) of General Rule that CEQA only applies to projects that may have an effect\non\nthe environment;\n(2) Authorize the City Manager to enter into a contract with TIBA LLC (TIBA) to relocate a Parking Access and\nRevenue Control System (PARCS) from the Holly Street garage to the Plaza Las Fuentes (PLF) garage in an amount\nnot-to-exceed $174,763, which includes the base contract amount of $151,968, and a contingency of $22,795 to\nprovide for any necessary change orders;\n(3) Authorize the City Manager to enter into a contract with Unified Parking Service, Inc., (Unified) of Pasadena\nto provide 200 parking spaces at the 473 Union Street parking facility, in an amount not-to-exceed $146,000;\n(4) Authorize the City Manager to enter into a contract with ABM Industry Groups, LLC (ABM) to provide 100\nparking spaces at the 245 Ramona Street Judicial Council of California parking facility, in an amount\nnot-to-exceed $78,000; and\n(5) Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or\nunique services. To the extent these transactions could be considered a separate procurement subject to the\nCompetitive Selection Process, grant the proposed contracts with TIBA, Unified, and ABM an exemption from the\nCompetitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the\nPasadena\nMunicipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.\nTPA

8. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO EXECUTE ALL AGREEMENTS AND ADOPT A\nRESOLUTION FOR THE RECEIPT OF STATE AND FEDERAL GRANT FUNDS FOR PASADENA DIAL-A-\nRIDE (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report exempt from the California Environmental Quality Act (“CEQA”)\npursuant to State CEQA Guidelines Section 15061(b)(3) (General Rule);\n(2) Authorize the City Manager to execute all agreements with the Los Angeles County Metropolitan\nTransportation Authority (Metro) associated with the receipt of $250,820 in reimbursable Federal Transit Administration\nSection\n5310 grant funding for Pasadena Dial-A-Ride Covid-19 Response; and\n(3) Adopt a resolution authorizing the City Manager to execute the Certifications and Assurances and Authorized\nAgent Forms required to receive Low Carbon Transit Operations Program (LCTOP) grant funds from the County of\nLos\nAngeles; and\ni. Increase revenue by $106,589 in account 20824033-646900-95094 to receive LCTOP funds from\nthe County of Los Angeles; and\nii. Appropriate $106,589 to account 20824034-811400-95094 for expenses related to the purchase of\nDial-A-Ride vehicles.\nRESOLUTION

9. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO SIGN ANY AND ALL AGREEMENTS TO\nRECEIVE FUNDS FROM THE ENERGIIZE COMMERCIAL VEHICLE PROJECT GRANT (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action in the agenda report is exempt from the California Environmental Quality Act (“CEQA”) pursuant\nto State CEQA Guidelines Section 15061(b)(3) (General Rule);\n(2) Authorize the City Manager to execute any and all agreements with CALSTART associated with the receipt of\n$253,310.96 in reimbursable Energy Infrastructure Incentives for Zero-Emission Commercial Vehicle (EnergIIZE) grant\nfunding for battery-electric bus charging stations and its related infrastructure; and\n(3) Amend the City’s budget to receive and appropriate funds for the EnergIIZE Grant:\ni. Increase revenue by $253,310.96 in Fund 209 to receive the EnergIIZE grant funds from\nCALSTART; and\nii. Appropriate $253,310.96 to Capital Improvement Project 75085 for expenses related to the\npurchase of battery-electric bus charging stations and related infrastructure.