Pasadena — 2023-02-27

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation\npursuant to Government Code Section 54956.9(d)(1)\nName of Case: City of Pasadena v. Urban Commons, LLC\nLos Angeles County Superior Court Case No. 20GDCV00393\nACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government\nCode Section 54957.6\nAgency Designated Representatives: Tiffany Jacobs-Quinn and Miguel Márquez\nEmployee Organizations: American Federation of State, County and Municipal\nEmployees, Local 858 (AFSCME); International Brotherhood of Electrical Workers, Local 18\n(IBEW); International Union of Operating\nEngineers, Local 501 (IUOE); Laborers’\nInternational Union of North America, Local 777 (LIUNA); Pasadena Fire Fighters\nAssociation, Local 809 (PFFA); Pasadena Firefighters Management Association (PFMA);\nPasadena Management Association (PMA); Pasadena Police Officers Association\n(PPOA); Service Employees International Union, Local 721 (SEIU); Executive\nManagement; Non-Represented Management; and Non-Represented Non-Management\nACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

C. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to\nGovernment Code Section 54956.8\nProperty Location: 1207 E. Green Street, Pasadena, CA 91106\nAgency Negotiator: Miguel Márquez\nNegotiating Party: Clyde Stormont – CA State Dept. of General Services\nUnder Negotiation: Price and terms of Payment\nACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to\nGovernment Code Section 54956.8\nProperty Location: 30 S. Fair Oaks Ave.\nAgency Negotiator: Miguel Márquez\nNegotiating Party: Grace Sun Mi Park & Jeong Su Bok\nUnder Negotiation: Price and terms of Payment\n Untitled 1\nACTION: DISCUSSED; NO REPORTABLE ACTION AT THIS TIME

1. CONTRACT AWARD TO COURVAL SCHEDULING INC., DBA CSCHED TO PROVIDE\nTRANSIT SCHEDULING SOFTWARE (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),\n15060(c)(3), and 15378 of the State\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for\nthe project;\n(2) Authorize the City Manager to enter into a contract, as the result of a competitive selection\nprocess, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Courval Scheduling\nInc., to provide transit scheduling\nsoftware services in an amount not-to-exceed $86,179 for a period of three years, which includes\nthe base contract amount of $78,345 and a contingency of $7,834 to provide for any necessary\nchange orders. Competitive price\nbidding is not required pursuant to City Charter Section 1002(F) contracts for professional or\nunique services; and\n(3) Authorize the City Manager to extend the term of the contract for two additional one-year\nterms for a total additional amount not-to-exceed $53,313.\nhttps://ww2.cityofpasadena.net/2023 Agendas/Feb_27_23/Agendarecap1.asp 2/9\n3/2/23, 3:47 PM Untitled 1\nATTACHMENT A\nTPA\nACTION: APPROVED STAFF RECOMMENDATION

2. CONTRACT AWARD TO TRANSPORTATION MANAGEMENT & DESIGN INC., TO PROVIDE\nCONSULTING SERVICES TO UPDATE THE PASADENA TRANSIT SHORT RANGE TRANSIT\nPLAN\n(Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),\n15060(c)(3), and 15378 of the State\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for\nthe project; and\n(2) Authorize the City Manager to enter into a contract, as the result of a competitive selection\nprocess, as specified by Section 4.08.047 of the Pasadena Municipal Code, with Transportation\nManagement & Design Inc. (TMD), to\nprovide consulting services in an amount not-to-exceed $348,056, which includes the base\ncontract amount of $316,414 and a contingency of $31,642 (10%) to provide for any necessary\nchange orders. Competitive price bidding is\nnot required pursuant to City Charter Section 1002(F) contracts for professional or unique\nservices.\nATTACHMENT A\nTPA\nACTION: APPROVED STAFF RECOMMENDATION

3. AUTHORIZATION TO ENTER INTO A CONTRACT WITH MUNICIPAL EMERGENCY\nSERVICES (MES) INC., TO PROVIDE STRUCTURAL FIREFIGHTING TURNOUT GEAR FOR AN\nAMOUNT NOT-TO-EXCEED\n$1,000,000 (Fire Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2),\n15060(c)(3), and 15378 of the State\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required for\nthe project; and\n(2) Accept the bid dated December 16, 2022, submitted by Municipal Emergency Services\nInc., in response to specifications for structural firefighting turnout gear and authorize the City Manager\nto enter into a five-year contract not-\nto-exceed $1,000,000.\nTPA\nhttps://ww2.cityofpasadena.net/2023 Agendas/Feb_27_23/Agendarecap1.asp 3/9\n3/2/23, 3:47 PM Untitled 1\nACTION: APPROVED STAFF RECOMMENDATION

4. AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE PASADENA SENIOR CENTER\nTO PROVIDE PARKING FOR ITS PATRONS AND EMPLOYEES AT THE MARRIOTT\nGARAGE (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that this action is exempt under the California Environmental Quality Act (CEQA) in\naccordance with Section 15061(b)(3), the General Rule that CEQA only applies to projects that may\nhave an effect on the environment;\n(2) Authorize the City Manager to enter into a contract with the Pasadena Senior Center to\nallow patrons and employees to park in the Marriott Garage until February 29, 2024; and\n(3) Authorize the City Manager to execute an extension of the contract term for an additional\none-year as detailed in the agenda report.\nTPA\nACTION: APPROVED STAFF RECOMMENDATION

5. ADOPT A RESOLUTION AND AUTHORIZE THE CITY MANAGER TO SIGN ALL\nNECESSARY DOCUMENTS TO RECEIVE FUNDS FROM THE CALIFORNIA VOLKSWAGEN\nENVIRONMENTAL MITIGATION TRUST\nFUND (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental\nQuality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) (common sense exemption);\nand\n(2) Adopt a Resolution and Authorize the City Manager to execute any and all agreements\nwith the San Joaquin Valley Air Pollution Control District associated with the receipt of California\nVolkswagen Environmental Mitigation\nTrust Fund grant funding for zero-emission buses.\nRESOLUTION\nACTION: APPROVED STAFF RECOMMENDATION

6. FINANCE COMMITTEE: AMENDMENT TO THE HOUSING DEPARTMENT’S FISCAL YEAR\n2023 OPERATING BUDGET AND AUTHORIZATION TO AMEND CONTRACT NO. 31830 WITH\nTHE FID GROUP DBA\nFRIENDS IN DEED WITH ADDITIONAL FUNDING FOR THE PROVISION OF MOTEL\nVOUCHERS (Housing Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended actions are exempt from the California Environmental Quality\nAct ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense”\nprovision that CEQA only applies to\nprojects that may have an effect on the environment;\n(2) Amend the Housing Department’s Fiscal Year 2023 Operating Budget by transferring\n$100,000 from the unappropriated fund balance in the General Fund (101) to the Housing\nDepartment’s Other Housing Fund (238) for\nhttps://ww2.cityofpasadena.net/2023 Agendas/Feb_27_23/Agendarecap1.asp 4/9\n3/2/23, 3:47 PM Untitled 1\nexpenses associated with the provision of weather-activated motel vouchers to people\nexperiencing homelessness as detailed in the background section of the agenda report;\n(3) Authorize the City Manager to amend Contract No. 31830 with The FID Group, dba\nFriends In Deed, to increase the total contract value by up to $100,000 for emergency shelter services\nas detailed in the body of the agenda\nreport. Competitive price bidding is not required pursuant to City Charter Section 1002(F)\n(contracts for professional or unique services); and\n(4) To the extent the amendment could be considered a separate procurement subject to the\nCompetitive Selection Process, grant the contract an exemption pursuant to Pasadena Municipal\nCode (PMC) Section 4.08.049(B),\ncontracts for which the City’s best interests are served.\nSUPPLEMENTAL MATERIAL RECEIVED AFTER POSTING OF AGENDA\nCORRESPONDENCE\nACTION: APPROVED STAFF RECOMMENDATION\nCity Council

7. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS\nRESIGNATION OF JORDAN HUTKIN FROM THE LIBRARY COMMISSION (District 3\nNomination)\nACTION: ACCEPTED WITH REGRETS\nAPPOINTMENT OF TAKAKO SUZUKI TO THE ARTS & CULTURE COMMISSION (District 6\nNomination)\nACTION: APPROVED\n