Pasadena — 2023-05-08

A. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6\nAgency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn\nEmployee Organization: Pasadena Management Association (PMA)

B. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6\nAgency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn\nEmployee Organization: Service Employees International Union (SEIU)

C. CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section\n54957.6\nAgency Designated Representatives: Tiffany Jacobs-Quinn and Miguel Márquez\nEmployee Organizations: American Federation of State, County and Municipal Employees, Local 858\n(AFSCME); International Brotherhood of Electrical Workers, Local 18 (IBEW); International Union of\nOperating Engineers, Local 501 (IUOE); Laborers’ International Union of North America, Local 777 (LIUNA);\nPasadena Fire Fighters Association, Local 809 (PFFA); Pasadena Firefighters Management\nAssociation (PFMA); Pasadena Management Association (PMA); Pasadena Police Officers Association\n(PPOA); Service Employees International Union, Local 721 (SEIU); Executive Management; Non-\nRepresented Management; and Non-Represented Non-Management

D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code\nSection 54956.8\nProperty: 4800 Oak Grove Drive, Pasadena, CA\nUnder negotiation: Price and terms of payment\nAgency negotiator: Miguel Márquez\nNegotiating parties: Jennifer Mertz

1. ADOPTION OF A RESOLUTION TO AUTHORIZE SUBMITTAL OF AN APPLICATION TO THE STATE OF\nCALIFORNIA FOR LOCAL HOUSING TRUST FUND PROGRAM GRANT FUNDS (Housing Dept.\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended action in the agenda report is exempt from the California Environmental Quality Act\n("CEQA"), pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” provision that CEQA\nonly applies to projects that may have an effect on the environment;\n(2) Adopt a Resolution authorizing the City to submit a grant application to the State of California under the Local\nHousing Trust Fund (“LHTF”) Program for a housing project at 280 Romana Street that is proposed to provide\naffordable rental housing for seniors; and\n(3) Authorize the City Manager or his designee to approve any documents in connection with the LHTF grant\napplication or, in the event that the City receives an award, any LHTF grant contract documents that may be required by the\nState.

10. PUBLIC SAFETY COMMITTEE: 2022 REPORT REGARDING COMPLIANCE WITH STATE-MANDATED FIRE\nINSPECTIONS (Fire Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is categorically exempt from the California Environmental\nQuality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the commonsense exemption; and\n(2) Adopt a resolution acknowledging receipt of the Pasadena Fire Department’s report on its level of compliance\nwith state-mandated annual fire inspections as required by Senate Bill 1205 and California Health and Safety Code\nSection 13146.4.

11. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS\nRESIGNATION OF RYAN BELL FROM THE NORTHWEST COMMISSION (District 6 Nomination)\nAPPOINTMENT OF ALAN CLELLAND TO THE PASADENA COMMUNITY ACCESS CORPORATION BOARD\n(District 4 Nomination)\nREAPPOINTMENT OF CASEY JAGUSCH TO THE ACCESSIBILITY AND DISABILITY COMMISSION EFFECTIVE\nJULY 1, 2023 (District 2 Nomination)\nREAPPOINTMENT OF JULIANNA DELGADO TO THE PLANNING COMMISSION EFFECTIVE JULY 1, 2023\n(District 2 Nomination)\nREAPPOINTMENT OF BETSY MITCHELL TO THE RECREATION AND PARKS COMMISSION EFFECTIVE JULY 1,\n2023 (District 2 Nomination)\nREAPPOINTMENT OF TAKAKO SUZUKI TO THE ARTS AND CULTURE COMMISSION EFFECTIVE JULY 1, 2023\n(District 6 Nomination)\nREAPPOINTMENT OF WILLIAM R. FRANCIS TO THE CODE ENFORCEMENT COMMISSION EFFECTIVE JULY 1,\n2023 (District 6 Nomination)\nREAPPOINTMENT OF MAURA HARRINGTON ROGGERO TO THE COMMISSION ON THE STATUS OF WOMEN\nEFFECTIVE JULY 1, 2023 (District 6 Nomination)\nREAPPOINTMENT OF SANDY GREENSTEIN TO THE HUMAN RELATIONS COMMISSION EFFECTIVE JULY 1,\n2023 (District 6 Nomination)\nREAPPOINTMENT OF MICHAEL R. ALBRECHT TO THE HUMAN SERVICES COMMISSION EFFECTIVE JULY 1,\n2023 (District 6 Nomination)\nREAPPOINTMENT OF LESLIE ROSENTHAL TO THE LIBRARY COMMISSION EFFECTIVE JULY 1, 2023 (District 6\nNomination)\nREAPPOINTMENT OF IMRAN CHAUDHRY TO THE CODE ENFORCEMENT COMMISSION EFFECTIVE JULY 1,\n2023 (District 7 Nomination)\nREAPPOINTMENT OF CHARLOTTE LACEY TO THE COMMISSION ON THE STATUS OF WOMEN EFFECTIVE\nJULY 1, 2023 (District 7 Nomination)\nREAPPOINTMENT OF LAWRENCE LURVEY TO THE COMMUNITY POLICE OVERSIGHT COMMISSION\nEFFECTIVE JULY 1, 2023 (District 7 Nomination)\nREAPPOINTMENT OF LUCINDA OVER TO THE HISTORIC PRESERVATION COMMISSION EFFECTIVE JULY 1,\n2023 (District 7 Nomination)\nREAPPOINTMENT OF CHELSEA MASON TO THE SENIOR COMMISSION EFFECTIVE JULY 1, 2023 (District 7\nNomination)\nREAPPOINTMENT OF GLENN CAMHI TO THE TRANSPORTATION ADVISORY COMMISSION EFFECTIVE JULY\n1, 2023 (District 7 Nomination)\nREAPPOINTMENT OF JOHN S. MILLER TO THE HISTORIC PRESERVATION COMMISSION EFFECTIVE JULY 1,\n2023 (Prospect Historic District Nomination)\nCity Attorney

12. AUTHORIZATION TO ENTER INTO A SUBRECIPIENT AGREEMENT WITH FLINTRIDGE CENTER FOR\nASSISTANCE WITH IMPLEMENTATION OF JUSTICE REINVESTMENT INITIATIVE GRANT FOR AN AMOUNT\nNOT-TO-EXCEED $350,000 FOR THREE YEARS\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act\n(“CEQA”) pursuant to State CEQA Guidelines Section 21065 of CEQA and State CEQA Guidelines Sections 15060(c)\n(3) and 15378(b)(5); and as such, no environmental document pursuant to CEQA is required for the project;\n(2) Authorize the City Attorney to execute a Justice Reinvestment Initiative Grant Subrecipient Agreement with\nFlintridge Center for an amount not-to-exceed $350,000 for a period of three (3) years for case manager assistance with\nconnecting criminal defendants with resources and programs in an effort to reduce recidivism; and\n(3) It is further recommended that the City Council grant the proposed contract an exemption from the Competitive\nSelection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best\ninterests are served.\nCity Clerk/Secretary\n13a. APPROVAL OF MINUTES\nMarch 20, 2023 Special joint meeting of the City Council and\nPasadena Unified School District\nMarch 27, 2023 City Council\nMarch 27, 2023 Successor Agency to the Pasadena\nCommunity Development Commission\nMarch 29, 2023 Special joint meeting with Los Angeles County\nSupervisor Kathryn Barger (cancelled)\nApril 3 2023 City Council\nApril 3, 2023 City Council\nApril 3, 2023 Successor Agency to the Pasadena\nCommunity Development Commission\nApril 10, 2023 City Council\nApril 10, 2023 Successor Agency to the Pasadena\nCommunity Development Commission\nApril 17, 2023 City Council\nApril 17, 2023 Successor Agency to the Pasadena\nCommunity Development Commission\nApril 19, 2023 City Council\n13b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No. Claimant Claim Amount\n2023-0282 Dimitri Noelle Ramos $\n2,608.26\n2023-0283 Austin Wong Not\nstated\n2023-0284 Victor Martin Riehl\n9,527.40\n2023-0285 Connie Burkhart Reddy\n3,120.22\n2023-0286 Pauline DerMesrobian\nYacoubian 25,000.00+\n2023-0287 Safeway Insurance\nCompany 3,913,04\n2023-0288 Miao Zhang\n175.00\n2023-0289 Brandon Kyle\n1,279.78\n2023-0290 KuYen Tsao\n7,275.00\n2023-0291 AT&T\n180.36\n2023-0292 Armen Besnelian\n2,971.34\n2023-0293 Gregory Shahoian\n10,000.00\n13c. PUBLIC HEARING SET\nJune 5, 2023, 5:30 p.m. – Substantial Amendment to Annual Action Plan (2022-2023) for Home Investment Partnership Act\nProgram Funds and Community Development Block Grant Program Funds

2. PURCHASE ORDER TO MERIDIAN RAPID DEFENSE GROUP, LLC FOR ANTI-TERRORISM VEHICLE\nBARRIERS NOT-TO-EXCEED AMOUNT OF $83,340 (Police Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the project proposed in the agenda report is exempt under the California Environmental Quality Act\n(CEQA) Guidelines Section 15061(b)(3), the general rule that CEQA applies only to projects that may have an effect\non the environment; and\n(2) Accept the bid from Meridian Rapid Defense Group, LLC (DBA Meridian Rental Group) received on March 30,\n2023 and authorize a purchase order with Meridian Rapid Defense Group for 8 Anti-Terrorism Vehicle Barriers,\ntrailer, accessories, and training for department personnel for an amount not-to-exceed $83,340.\nTPA

3. CONTRACT AWARD TO GOLDEN SUN ENTERPRISE INC., FOR BRENNER PARK RENOVATION PROJECT FOR\nAN AMOUNT NOT-TO-EXCEED $418,343 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental\nQuality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 – Existing Facilities, and that\nthere are no features that distinguish this project from others in the exempt class, and therefore, there are no unusual\ncircumstances; and\n(2) Accept the bid dated March 9, 2023, submitted by Golden Sun Enterprise Inc., in response to the plans and\nspecifications for the Brenner Park Renovation project, reject all other bids received, and authorize the City Manager to\nenter into a contract for an amount not-to-exceed $418,343, which includes the base contract amount of $363,777 and\na contingency of $54,566 to provide for any necessary change orders.

4. AUTHORIZATION TO ENTER INTO CONTRACTS WITH BTAC UNITED ACQUISITION HOLDING COMPANY DBA:\nBAKER & TAYLOR, LLC; BRODART CO; AND MIDWEST TAPE, LLC; TO PROVIDE LIBRARY\nBOOKS AND AUDIOVISUAL MATERIALS TO THE PASADENA PUBLIC LIBRARY SYSTEM (Library & Info.\nServices Dept)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental\nQuality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and\n(2) Authorize the City Manager to enter into contracts with the following vendors, pursuant to the competitive\nselection process specified in Section 4.08.047 of the Pasadena Municipal Code, for Library Books and Audiovisual\nMaterials. Competitive price bidding is not required pursuant to City Charter Article X, Section 1002 (F), Contracts for\nprofessional or unique services:\na. BTAC United Acquisition Holding Company dba Baker & Taylor, LLC (“BTAC”) for the provision of books and\ncataloging/processing services for the grand total not-to-exceed $2,250,000 over a five-year period with the option for\nthree additional one-year terms in the annual amount $450,000; and an additional 10% contingency ($45,000)\nannually to provide for any necessary change orders, subject to the approval of the City Manager, for a maximum total\ncontract amount of $3,735,000.\nb. Brodart Co. for the provision of books and cataloging/processing services for the grand total not-to-exceed\n$1,250,000 over a five-year period with the option for three additional one-year terms in the annual amount $250,000; and\nan additional 10% contingency ($25,000) annually to provide for any necessary change orders, subject to the approval\nof the City Manager, for a maximum total contract amount of $2,075,000.\nc. Midwest Tape, LLC for the provision of audiovisual materials and cataloging/processing services for the grand\ntotal not-to-exceed $500,000 over a five-year period with the option for three additional one-year terms in the annual\namount $100,000; and an additional 10% contingency ($10,000) annually to provide for any necessary change orders,\nsubject to the approval of the City Manager, for a maximum total contract amount of $830,000.

5. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER WITH BIRDI SYSTEMS INC., FOR FACILITY\nSURVEILLANCE EQUIPMENT AND SUPPLIES FOR THE WATER AND POWER DEPARTMENT (Water & Power\nDept.)\nRecommendation: It is recommended that the City Council:\n1) Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality\nAct (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and\n(2) Accept the bid dated February 17, 2023 submitted by Birdi Systems Inc. (“Birdi”), in response to the\nSpecifications to “Furnish and Deliver Facility Surveillance Equipment and Supplies” for the Water & Power Department\n(“PWP”); and authorize the City Manager to enter into a Purchase Order (“PO”) Contract with Birdi for three years or\nan amount not-to-exceed $270,000, whichever occurs first, with the option for one additional one-year extension or an\namount not-to-exceed $90,000, whichever occurs first, at the discretion of the City Manager, for a maximum contract\nlength of four years or a total amount not-to-exceed $360,000.

6. AUTHORIZATION TO ENTER INTO A CONTRACT WITH VICON ENTERPRISE INC., FOR THE CONSTRUCTION\nOF AN OIL CONTAINMENT SYSTEM AT THE VILLA SUBSTATION FOR THE WATER AND POWER\nDEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find the proposed action in the agenda report to be categorically exempt under the California Environmental\nQuality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15301(b) (Existing Facilities) and that there are no\nfeatures that distinguish this project from others in the exempt class, and therefore, there are no unusual\ncircumstances; and\n(2) Accept the bid dated March 7, 2023, submitted by Vicon Enterprise Inc., ("Vicon"), in response to the\nspecifications for the construction of an oil containment system at the Villa Substation for the Water and Power Department\n(“PWP”); and authorize the City Manager to enter into a contract with Vicon for an amount not-to-exceed $603,750 or\nfor a period of two years, whichever occurs first.

7. CONTRACT AWARD TO JYD INDUSTRIES INCORPORATED, DBA AARON INDUSTRIAL RECYCLING TO\nPURCHASE AND REMOVE SCRAP METAL FOR A TOTAL ESTIMATED REVENUE OF $1,225,625 FOR THE\nWATER AND POWER DEPARTMENT (Water and Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not considered a “project” per Section 21065 of the California\nEnvironmental Quality Act (“CEQA”) and is therefore not subject to CEQA review pursuant to Sections 15060(c) (2),\n15060(c)(3), and 15378 of the CEQA Guidelines; as such, no environmental document pursuant to CEQA is required for the\nproject; and\n(2) Accept the bid dated January 11, 2023, submitted by JYD Industries Incorporated, DBA Aaron Industrial\nRecycling, in response to the Bid Specifications for Scrap Metals Purchase and Removal for the Water and Power\nDepartment (“PWP”), reject all other bids received, and authorize the City Manager to enter into a contract for a total\nestimated revenue of $1,225,625, which includes a three-year initial contract term and two optional one-year\nextensions, subject to the approval of the City Manager.\nRESOLUTION

8. AUTHORIZATION TO ENTER INTO TWO AGREEMENTS WITH CALIFORNIA DEPARTMENT OF\nTRANSPORTATION FOR MAINTENANCE RESPONSIBILITIES FOR PROPOSED SOUNDWALLS AT VARIOUS\nLOCATIONS ALONG INTERSTATE 210, BETWEEN FAIR OAKS AVENUE AND WILSON AVENUE (Public Works\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Acknowledge that the proposed project in the agenda report is determined by the California Department of\nTransportation to be categorically exempt from the California Environmental Quality Act (CEQA) and categorically\nexcluded from the National Environmental Policy Act pursuant to a Categorical Exemption/Programmatic Categorical\nExclusion Determination Form initially authorized in 2006, with multiple re-validations through 2020, and find the\nproposed agreements in the agenda report to be categorically exempt from CEQA pursuant to State CEQA Guidelines\nSection 15301 (Class 1, Existing Facilities); and\n(2) Authorize the City Manager to execute two agreements with California Department of Transportation (Caltrans),\nfor maintenance responsibilities within Caltrans’ and City’s rights-of-way respectively for proposed soundwalls at\nvarious locations along Interstate 210 (I-210) between Fair Oaks Avenue and Wilson Avenue.

9. FINANCE COMMITTEE: AMERICAN RESCUE PLAN ACT APPROPRIATIONS (Finance Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental\nQuality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and\n(2) Approve the proposed amendments to the Fiscal Year (FY) 2023 Operating Budget as detailed in the\nbackground section of the agenda report.