Pasadena — 2024-11-25

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to\nGovernment Code Section 54956.9(d)(1)\nName of Case: Perez, M. v. City of Pasadena\nLos Angeles County Superior Court Case No. 21STCV45878

B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to\nGovernment Code Section 54956.9(d)(1)\nName of Case: Solis v. City of Pasadena, et al.\nLos Angeles County Superior Court Case No. 24STCP02346

C. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS\npursuant to Government Code Section 54956.8\nProperty: 245 Ramona Street and 207 N. Garfield Avenue\nUnder negotiation: Price and terms\nAgency negotiator: Miguel Márquez\nNegotiating Party: State of California and County of Los Angeles

D. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government\nCode Section 54956.8\nProperty: 78 N. Marengo Avenue (APNs 5723-026-902, 5723-026-903 and 5723-026-900)\nAgency negotiator: Miguel Márquez\nNegotiating parties: Michael Coolidge of HRI Properties\nUnder negotiation: Price and Terms of Payment

1. AUTHORIZE THE CITY MANAGER TO AMEND EXCLUSIVE NEGOTIATION AGREEMENT (ENA) WITH\nHRI PROPERTIES, LLC IN CONNECTION WITH THE DEVELOPMENT OF THE HISTORIC\nREHABILITATION AND CONSTRUCTION OF A NEW BUILDING LOCATED ON CITY-OWNED REAL\nPROPERTY AT 78 N. MARENGO AVENUE (Office of the City Manager)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is exempt from the California Environmental\nQuality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3) “Common Sense” exemption;\nand\n(2) Authorize the City Manager to amend the terms of the Exclusive Negotiation Agreement (ENA) with\nHRI Properties, LLC in connection with the development of the historic rehabilitation and construction of a\nnew building located on city owned property at 78 N. Marengo Avenue; and the City Clerk to attest the ENA\nand any other related documents necessary to amend the ENA.

10. FINANCE COMMITTEE: DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE WITHIN 60\nDAYS AMENDING CHAPTER 10.46 OF THE PASADENA MUNICIPAL CODE UPDATING THE\nPOLICE TOWING FRANCHISE PROCESS AND ADOPT A RESOLUTION AMENDING THE FISCAL\nYEAR 2025 GENERAL FEE SCHEDULE ADJUSTING POLICE IMPOUND AND STORAGE FEES\n(Police Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the actions proposed in the agenda report are not a “project” subject to the California\nEnvironmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 21065 and within the meaning\nof Section 15378(b) and statutorily exempt pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls,\nFares, and Charges);\n(2) Direct the City Attorney to prepare an ordinance within 60 days that amends Chapter 10.46 of the\nPasadena Municipal Code and updates the police towing franchise process as described in the Agenda\nReport; and\n(3) Adopt a resolution amending the Fiscal Year (FY) 2025 General Fee Schedule to adjust the\nimpound and storage rates utilized by non-exclusive police towing franchisees.

11. FINANCE COMMITTEE: AMEND THE HOUSING DEPARTMENT’S FISCAL YEAR 2025 OPERATING\nBUDGET IN THE AMOUNT OF $3,237,000 FOR THE CENTENNIAL PLACE PROJECT AT 235 E.\nHOLLY STREET; APPROVE THE KEY TERMS OF AN AFFORDABLE HOUSING LOAN AGREEMENT\nWITH ABODE COMMUNITIES (Housing Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed project activities in the agenda report in connection with the Centennial\nPlace affordable housing project at 235 E. Holly Street (the "Project"), as described in the agenda report, do\nnot have a significant effect on the environment and have been determined to be categorically exempt from\nthe California Environmental Quality Act (“CEQA”) under Section 15301(e)(2) (Class 1, Existing\nFacilities), and that there are no features that distinguish this Project from others in the exempt class, and\ntherefore, there are no unusual circumstances;\n(2) Approve a budget amendment appropriating a total of $3,237,000 consisting of: a) $2,231,097 from\nthe unappropriated fund balance of the Other Housing Fund (238); b) $840,000 from the unappropriated\nfund balance of the Low and Moderate Inclusionary Housing Asset Fund (237); and c) $165,903 from the\nunappropriated fund balance of the Inclusionary Housing Trust Fund (239) to the Housing Department’s FY\n2025 Operating Budget to fund the proposed City loan for the Centennial Place Project;\n(3) Approve certain key business terms, as described in the agenda report, of the proposed Affordable\nHousing Loan Agreement with Abode Communities; and\n(4) Authorize the City Manager or his designee to execute the Affordable Housing Loan Agreement any\nand all related documents necessary to effectuate the staff recommendation.\nCity Council

12. APPROVE AN EMPLOYMENT AGREEMENT FOR CITY CLERK (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality\nAct (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and\n(2) Approve an employment agreement for City Clerk Mark Jomsky to provide an increase to salary and\nthe classification’s salary control rate. It is further recommended that the Mayor be authorized to sign the\nemployment agreement to reflect City Council approved changes.

2. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH FORD OF MONTEBELLO\nFOR FORD ORIGINAL EQUIPMENT MANUFACTURED SERVICE AND REPAIR OF SAFETY AND\nNON-SAFETY VEHICLES FOR AN AMOUNT NOT-TO-EXCEED $2,012,500 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is covered by the “Common Sense” exemption\nset forth in State CEQA Guidelines Section 15061(b)(3) as CEQA only applies to projects that may have a\nsignificant effect on the environment;\n(2) Award contract to lowest and best bid dated May 30, 2024, submitted by Ford of Montebello Inc., in\nresponse to specifications for Ford Original Equipment Manufactured (OEM) Service & Repair and\nauthorize the City Manager to enter into a contract for a total amount not-to-exceed $2,012,500 which\nincludes a base contract amount of $1,750,000 and a contingency of $262,500 for up to five years; and\n(3) Authorize the City Manager to approve no-cost amendments to the subject contract including\ndurational extensions.

3. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CJ CONCRETE\nCONSTRUCTION INC., FOR ANNUAL ADA SIDEWALK IMPROVEMENTS AND MISCELLANEOUS\nSIDEWALK REPAIR PROGRAM FOR AN AMOUNT NOT-TO-EXCEED $1,134,472 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the contract proposed in the agenda report to be categorically exempt under the California\nEnvironmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1, -\nExisting Facilities; and that there are no features that distinguish this project from others in the exempt\nclass, and therefore, there are no unusual circumstances; and\n(2) Award contract to lowest and best bid dated October 22, 2024 submitted by CJ Concrete\nConstruction Inc., in response to the plans and specifications for the Annual ADA Sidewalk Improvements and\nMiscellaneous Sidewalk Repair Program, Fiscal Year 2025, and authorize the City Manager to enter into a\ncontract for an amount not-to-exceed $1,134,472 which includes the base contract amount of $1,080,450\nand a contingency of $54,022 to provide for any necessary change orders.

4. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT AWARD TO GRBCON INC., FOR\nANNUAL STORM DRAIN SYSTEM REPAIR & IMPROVEMENTS PROJECT FOR AN AMOUNT\nNOT-TO-EXCEED $462,213 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find the contract proposed in the agenda report to be categorically exempt under the California\nEnvironmental Quality Act (CEQA) pursuant to Title 14, Chapter 3, Article 19, Section 15301, Class 1 -\nExisting Facilities; and that there are no features that distinguish this project from others in the exempt\nclass, and therefore, there are no unusual circumstances; and\n(2) Award contract to lowest and best bid dated October 24, 2024 submitted by GRBCON Inc., in\nresponse to the plans and specifications for the Annual Storm Drain System Repair and Improvements Project,\nand authorize the City Manager to enter into a contract for an amount not-to-exceed $462,213 which\nincludes the base contract amount of $369,770 and a contingency of $92,443 to provide for any necessary\nchange orders.

5. AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIBER LEASE REVENUE AGREEMENT WITH\nARTCENTER COLLEGE OF DESIGN FOR $286,026 FOR THE INITIAL THREE-YEAR TERM\nWITH TWO OPTIONAL THREE-YEAR EXTENSIONS (DoIT)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental\nQuality Act ("CEQA") pursuant to State CEQA Guidelines Section 15301(c) (Existing Facilities);\n(2) Authorize the City Manager to enter into a lease agreement with ArtCenter College of Design for\nuse of City fiber, resulting in up to $286,026 in revenue to the City over the initial three-year term of the\nagreement; and\n(3) Authorize the City Manager to extend the agreement with ArtCenter College of Design for two\noptional three-year terms in the amount of $296,036 for the first extension, and $306,398 for the second\nextension, for a maximum term of nine years, and revenue up to $888,460.

6. ADOPT A RESOLUTION TO AUTHORIZE THE CITY MANAGER, THE GENERAL MANAGER OF THE\nWATER AND POWER DEPARTMENT, OR THEIR DESIGNEES TO APPROVE PAYMENTS TO\nTHE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA FOR PURCHASED WATER IN\nAMOUNTS NECESSARY TO MEET THE BUSINESS NEEDS OF THE CITY (Water & Power\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),\nand 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is\nrequired; and\n(2) Adopt a resolution authorizing the City Manager, the General Manager of the Water and Power\nDepartment, or their designees to approve payments to the Metropolitan Water District of Southern California\nfor purchased water in amounts necessary to meet the business needs of the City.\nRESOLUTION

7. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ANIXTER INC., FOR\nELECTRICAL MATERIALS, SUPPLIES AND EQUIPMENT FOR A TOTAL NOT-TO-EXCEED AMOUNT\nOF $32,000,000 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California\nEnvironmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3),\nand 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is\nrequired; and\n(2) Authorize the City Manager to enter into a contract as the result of Competitive Bidding, as\nspecified by Pasadena Municipal Code Section 4.08.045 with Anixter Inc. (“Anixter”), for Electric Materials,\nSupplies, and Equipment for a grand total of $32,000,000 for four years, which includes the base contract\namount of $8,000,000 and the option for three additional one-year extensions or an amount not-to-exceed\n$24,000,000, whichever occurs first, at the discretion of the City Manager.

8. FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING SEPTEMBER 30,\n2024 (Finance Dept.)\nRecommendation: The agenda report is for information only.

9. FINANCE COMMITTEE: ANNUAL ADJUSTMENTS TO THE FISCAL YEAR 2025 SCHEDULE OF\nTAXES, FEES, AND CHARGES RELATED TO NEW YEAR’S DAY AND THE ROSE BOWL (Finance\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is statutorily exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and\nCharges); and\n(2) Approve the schedule rate increases effective February 1, 2025, for the Grandstand Permit\nApplication, the Rose Bowl Admission Tax, and the New Year’s Day Related Business Grandstand Seat\nSurcharge\nas set forth in the agenda report.