Pasadena — 2025-02-10

A. CONSIDERATION OF INITIATION OF LITIGATION pursuant to government code section 54956.9(d)(4)\n(one potential case)

B. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to\nGovernment Code Section 54956.9(d)(1)\nName of Case: Grays, C. v. City of Pasadena\nLos Angeles County Superior Court Case No. 21STCV40336

1. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CDW GOVERNMENT LLC\nFOR THE PURCHASE OF INFORMATION TECHNOLOGY\nPRODUCTS, SOLUTIONS, AND SERVICES IN AN AMOUNT NOT-TO-EXCEED $24,432,000 FOR UP TO\nNINE YEARS (DoIT)\nRecommendation: It is recommended that the City Council:\n(1) Find that the recommended actions in the agenda report are exempt from the California Environmental\nQuality Act (“CEQA”) pursuant to State CEQA Guidelines\nSection 15061(b)(3), the “Common Sense” exemption that CEQA only applies to projects that may have an\neffect on the environment;\n(2) Authorize the City Manager to enter into a contract without competitive bidding pursuant to City Charter\nSection 1002(H) contracts with other governmental entities\nor their contractors, with CDW Government LLC for the purchase of information technology products,\nsolutions, and services, in an amount not-to-exceed $24,432,000\nthrough July 1, 2034, which includes the option for three additional two-year extensions at the discretion of\nthe City Manager, and an overall annualized average of\n$2,714,667;\n(3) Grant the proposed contract an exemption from the Competitive Selection Process pursuant to\nPasadena Municipal Code Section 4.08.049(B), contracts for which\nthe City’s best interests are served;\n(4) Authorize the City Manager to approve no-cost amendments to the subject contract including durational\nextensions; and\n(5) Authorize the City Manager to extend Contract 31224 with CDW Government LLC to June 30, 2025,\nwithout increasing the authorized total not-to-exceed amount\nof the contract.\nTPA

2. ADOPT A RESOLUTION ESTABLISHING ONE NEW CLASSIFICATION AND UPDATING THE SALARIES\nOF SIX EXISTING CLASSIFICATIONS REPRESENTED BY\nPMA, AFSCME AND IBEW (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality\nAct (CEQA) pursuant to CEQA guidelines Section 15061(b)(3)\n“Common Sense” exemption; and\n(2) Adopt a Resolution Establishing One New Classification and Updating the Salaries of Six Existing\nClassifications Represented by PMA, AFSCME, and IBEW.\nRESOLUTION\n2a. AUTHORIZE THE CITY MANAGER TO ENTER INTO A SIXTY-FOUR MONTH WAREHOUSE LEASE\nAGREEMENT WITH RIF-VINEDO, LLC., FOR THE PREMISES\nLOCATED AT 125 NORTH VINEDO AVENUE, IN AN AMOUNT NOT-TO-EXCEED $8,674,194 FOR THE\nWATER AND POWER DEPARTMENT\n(Office of the City Manager)\nRecommendation: It is recommended that the City Council:\n(1) Find that the leasing of 125 North Vinedo Avenue is categorically exempt from the California\nEnvironmental Quality Act (“CEQA”) pursuant to the State CEQA\nGuidelines Section 15301 (Existing Facilities); there are no features that distinguish this project from others\nin the exempt classes, and therefore, there are no unusual\ncircumstances; and\n(2) Authorize the City Manager to enter into a sixty-four-month lease agreement with RIF-VINEDO, LLC., in\nthe amount not-to-exceed $8,674,194 for the warehouse\nspace located at 125 North Vinedo Avenue incorporating the terms and conditions generally described in the\nagenda report, and to execute any other related agreements\nnecessary to effectuate the transaction, including non-substantial revisions.

3. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO EXTEND THE TERM OF CONTRACT\nNO. 31568 WITH TRC ENGINEERING SERVICES, LLC\nFOR SIX MONTHS TO CONDUCT QUALITY CONTROL INSPECTIONS FOR THE PASADENA TRANSIT\nAND PASADENA DIAL-A-RIDE FLEET (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental\nQuality Act (CEQA) pursuant to Section 21065 of\nCEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no\nenvironmental document pursuant to CEQA is required for\nthe project;\n(2) Authorize the City Manager to extend Contract No. 31568 with TRC Engineering Services, LLC for six\nmonths for a total contract period of January 1, 2020,\nthrough June 30, 2025, and allow for future contract term duration extensions, as needed, to conduct\ninspections of the Pasadena Transit and Pasadena Dial-A-Ride\nfleet within the current not-to-exceed contract amount of $130,085; and\n(3) Grant the proposed contract extension an exemption from the Competitive Selection process pursuant to\nPasadena Municipal Code Section 4.08.049(B) contracts\nfor which the City's best interests are served.

4. LEGISLATIVE POLICY COMMITTEE: CONTRACT AWARD TO CAPITALEDGE ADVOCACY INC., FOR\nFEDERAL LEGISLATIVE ADVOCACY SERVICES FOR\n$135,000 PER YEAR FOR FIVE YEARS (Office of the City Manager)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is not a “project” subject to the California\nEnvironmental Quality Act (CEQA) pursuant to State CEQA\nGuidelines Section 21065 and within the meaning of Section 15378(b);\n(2) Approve a five-year contract renewal with CapitalEdge Advocacy Inc., for federal legislative advocacy\nservices effective for $135,000 per year for five years\nfor a not-to-exceed amount of $675,000. Competitive bidding is not required pursuant to City Charter\nSection 1002(F) contracts for professional or unique services; and\n(3) Exempt the proposed contract from the competitive selection process of the Competitive Bidding and\nPurchasing Ordinance, pursuant to PMC Section\n4.08.049(A)(4) legislative and lobbying services, and Section 4.08.049(B), contracts for which the City’s\nbest interest are served.\nTPA

5. LEGISLATIVE POLICY COMMITTEE: SUPPORT OF ASSEMBLY BILL 239 ESTABLISHING STATE-LED\nDISASTER HOUSING TASK FORCE\n(Office of the City Manager)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is covered by the “Common Sense” exemption set\nforth in State CEQA Guidelines Section 15061(b)(3) as\nCEQA only applies to projects that may have a significant effect on the environment;\n(2) Support Assembly Bill 239 (AB239) to create a State-Led Disaster Housing Task Force; and\n(3) Authorize the Mayor to send letters in support of AB239, as appropriate.

6. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No. Claimant Claim Amount\n2025-0163 Mihaela Reyes $ 5,000.00\n2025-0164 Jean Elizabeth Gliebe Re 980.00\n2025-0165 Pacific Lift\n35,000.00+\n2025-0166 Dianna Marie Perez 4,500.00\nOLD BUSINESS: None

7. CONTINUED PUBLIC HEARING: AN APPEAL OF THE BOARD OF ZONING APPEALS’ DECISION TO\nAPPROVE CONDITIONAL USE PERMIT #7114 TO\nESTABLISH A CLUBS, LODGES, PRIVATE MEETING HALL LAND USE WITHIN AN EXISTING\nBUILDING (MAXWELL HOUSE) AT 55 SOUTH GRAND AVENUE\n(Planning Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is categorically exempt from environmental review\npursuant to State CEQA Guidelines Section 15301\n(Class 1, Existing Facilities), and there are no features that distinguish the project from others in the exempt\nclasses, and therefore, there are no unusual\ncircumstances; and\n(2) Adopt the findings in Attachment A (of the agenda report) to uphold the Board of Zoning Appeals’\ndecision and approve Conditional Use Permit #7114, with the\nconditions in Attachment B (of the agenda report).

8. PRESENTATION AND CONSIDERATION OF STAFF ANALYSIS ON OPTIONS FOR HOME\nENVIRONMENTAL TESTING (Health Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Consider the presentation by City staff and provide direction if desired by the City Council; and\n(2) Find that, if direction is given to staff, it would not be a “project” subject to the California Environmental\nQuality Act (CEQA) pursuant to California Public\nResources Code Section 21065 and within the meaning of CEQA Guidelines Section 15378(b).\nPOWER POINT PRESENTATION\nCity Council\nCity Attorney\nORDINANCES\nFirst Reading: None\nSecond Reading:

9. Adopt “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 17 (ZONING CODE) OF THE\nCITY OF PASADENA MUNICIPAL CODE TO MODIFY\nTHE OFFICIAL ZONING MAP ESTABLISHED BY THE ZONING CODE (CHAPTER 17.20, SECTION\n17.20.020), THE CENTRAL DISTRICT SPECIFIC PLAN, AND\nCHAPTER 17.30, SECTION 17.30.020, FIGURE CDSP-1 TO REDESIGNATE ONE NEWLY CREATED\nPARCEL AT 260 N OAKLAND AVENUE FROM THE PUBLIC,\nSEMI-PUBLIC (PS) ZONE TO THE CENTRAL DISTRICT RESIDENTIAL MULTI-FAMILY (CD-RM-87)\nZONE” (Introduced by Councilmember Hampton)\nORDINANCE\nINFORMATION ITEM\nBRIEF REPORTS FROM REPRESENTATIVES/REQUESTS FOR FUTURE AGENDA ITEMS