Pasadena — 2026-01-12

A.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nName of Case: California Apartment Association, et al. [Petitioners/Appellants]  vs. City of Pasadena, et al. [Defendants/Respondents];\nAffordable\nPasadena, et al. [Intervenors/Respondents] Los Angeles County Superior Court Case No. 22STCPO4376; California Court of Appeal,\nSecond\nAppellate Dist. (Div. 7) Case No. B329883

B.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nName of Case: People of the State of California, by and through the City of Pasadena v. Chaoyang Tianma Enterprise (GROUP) Corp., et al.\nLos Angeles County Superior Court Case No.: 21GDCV00766

C.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL Regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nName of Case: Crutchfield, Shelby, White v. City of Pasadena\nCase No.: 24STCV12359

D.    CITY COUNCIL CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6\nAgency Designated Representatives: Miguel Márquez and Tiffany Jacobs-Quinn\nEmployee Organization: Pasadena Police Officers Association

E.     CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nName of Case: Pasadena Tenants Union, et al. v. City of Pasadena, et al.\nLos Angeles County Superior Court Case No.: 25STCP01916

F.    CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL Regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nName of Case: Yes In My Back Yard et al. v. Gavin Newsom, et al.\nLos Angeles County Superior Court Case No.: 25STCP04761

1.     AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH ELECNOR BELCO ELECTRIC, INC., FOR INTELLIGENT\nTRANSPORTATION\nSYSTEM PROJECTS AND TRAFFIC FLOW IMPROVEMENTS WITHIN CENTRAL BUSINESS DISTRICT FOR AN AMOUNT NOT-TO-EXCEED\n$1,825,289\n(Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1)       Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) pursuant\nto Title 14,\nChapter 3, Article 19, Class 1, §15301, Existing Facilities and Section 15302, Class 2 – Replacement or Reconstruction, and that there are no\nfeatures that\ndistinguish this project from others in the exempt class, and therefore, there are no unusual circumstances; and\n(2)       Authorize the City Manager to enter into a contract as a result of the competitive bid process as specified by Section 4.08.045 of the\nPasadena Municipal\nCode, with Elecnor Belco Electric, Inc., for the Intelligent Transportation System (ITS) Projects and Traffic Flow Improvements Within the Central\nBusiness District\nfor an amount not-to-exceed $1,825,289 which includes the base contract amount of $1,659,354 and a contingency of $165,935 to provide for any\nnecessary\nchange orders.

2.     AUTHORIZE THE CITY MANAGER TO ENTER INTO A FIVE-YEAR CONTRACT WITH BRAGG INVESTMENT COMPANY INC DBA COASTLINE\nEQUIPMENT\nFOR JOHN DEERE CONSTRUCTION EQUIPMENT, PARTS, SERVICE AND REPAIR IN AN AMOUNT NOT-TO-EXCEED $360,734 (Public Works\nDept.)\nRecommendation: It is recommended that the City Council:\n(1)       Find that the proposed action in the agenda report is not a project subject to the California Environmental Quality Act (CEQA) pursuant to\nSection 21065\nof CEQA and Sections 15060(C)(2), 15060(C)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to\nCEQA is required;\n(2)       Award contract to lowest and best bid dated July 25, 2025, submitted by Bragg Investment Company Inc dba Coastline Equipment, in\nresponse to\nspecifications for John Deere Construction Equipment, Parts, Service and Repair, authorize the City Manager to enter into a five-year contract for an\namount\nnot-to-exceed of $360,734, which includes the base contract amount of $327,940 and a contingency of $32,794 to provide for any necessary change\norders;\nand authorize the City Manager to approve no-cost amendment to the subject contract including necessary change orders.

3.     AUTHORIZE THE CITY MANAGER TO ENTER INTO A THREE-YEAR CONTRACT WITH GREENFIELD LANDSCAPING INC., FOR CITYWIDE\nTREE\nWATERING FOR AN AMOUNT NOT-TO-EXCEED $739,200 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1)       Find that this action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to\nState CEQA\nGuidelines Section 21065 and within the meaning of Section 15378(b); and\n(2)       Award a contract to the second lowest responsive bid dated May 16, 2025, submitted by Greenfield Landscape and Maintenance Inc., in\nresponse to\nspecifications for citywide tree watering, and authorize the City Manager to enter into a contract for an amount not-to-exceed $739,200 which\nincludes the base\ncontract amount of $672,000 and a contingency of $67,200 to provide for potential change orders.

4.     Authorize the City Manager to amend Contract No. 32539 for City Employee Parking with ABM Industry Groups LLC. The amendment involves increasing the contract amount by $90,000, bringing the total contract amount to a maximum of $333,000 (Transportation Department).\nRecommendation: It is recommended that the City Council:\n(1)       Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to\nPublic\nResources Code Section 21065 and within the meaning of State CEQA Guideline Section 15378(b);\n(2)       Authorize the City Manager to amend Contract No. 32539 with ABM Industry Groups, LLC to provide 100 parking spaces for City Employees\nat the\n245 Ramona Street Judicial Council of California parking facility, to increase the contract amount by $90,000 for an additional twelve-month term,\nthereby\nincreasing the total not-to-exceed contract amount to $333,000; and\n(3)       Find that Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services. To\nthe extent\nthis transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract with ABM\nIndustry\nGroups, LLC an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the\nPasadena\nMunicipal Code Section 4.08.049(B), contracts for which the City’s best interests are served.\nTPA

5.     APPROVAL TO ENTER INTO AN EXCLUSIVE NEGOTIATION AGREEMENT WITH HOLOS INC., AND HERITAGE HOUSING PARTNERS FOR\nTHE\nDEVELOPMENT OF A MIXED-USE AFFORDABLE HOUSING PROJECT LOCATED ON CITY-OWNED REAL PROPERTY AT 434-470 NORTH\nLAKE\nAVENUE (Economic Development Division)\nRecommendation: It is recommended that the City Council:\n(1)       Find that the proposed action in the agenda report is not a “project” subject to California Public Resources Code Section 21065 and within the\nmeaning\nof California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15378(b);\n(2)       Approve the terms of the Exclusive Negotiation Agreement (ENA) with Holos Inc., and Heritage Housing Partners as described in the\nBackground\nsection of the agenda report in connection with the development of a mixed-use affordable housing project on City-owned property at 434-470 North\nLake Avenue; and\n(3)       Authorize the City Manager to execute, and the City Clerk to attest the ENA and related documents to effectuate the ENA.

6. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO SIGN A CONTRACT WITH FEHR & PEERS FOR THE CITYWIDE ACTIVE TRANSPORTATION PLAN (ATP). The contract amount should not exceed $890,989. Additionally, allocate $712,791 of federal highway administration (FHWA) grant funds to the Department of Transportation (DOT) budget (Transportation Department). Recommendation: The City Council should approve this recommendation.\n(1)       Find that the action proposed in the agenda report is not a "project" subject to the California Environmental Quality Act (CEQA) pursuant to\nState\nCEQA Guidelines Section 21065 and within the meaning of Section 15378(b);\n(2)       Authorize the City Manager to enter into a contract with Fehr & Peers, as the result of a competitive selection process, as specified by Section\n4.08.047 of the Pasadena Municipal Code, for the development of the Citywide Active Transportation Plan (ATP) funded through Federal Highway\nAdministration\n(FHWA) Safe Streets and Roads for All (SS4A) funds and local match funds in the amount not-to-exceed $890,989 which includes the base contract\namount of\n$809,990 and a contingency amount of $80,999 for any necessary change orders subject to City Manager approval. Competitive price bidding is not\nrequired\npursuant to City Charter Section 1002(F) (contracts for professional or unique services);\n(3)       Authorize the City Manager to approve no-cost amendments to the subject contract including durational extensions; and\n(4)       Amend the Department of Transportation’s (DOT’s) FY 2026 Operating Budget to recognize and appropriate $712,791 from FHWA SS4A\ngrant funds\nand the local match of $178,198 is included in the DOT General Fund Operating Budget as detailed in the fiscal impact section of the agenda report.\nTPA

7.     PUBLIC SAFETY COMMITTEE: 2025 LOCAL HAZARD MITIGATION PLAN (LHMP) ADOPTION AND INTEGRATION (Fire Dept.)\nRecommendation: It is recommended that the City Council:\n(1)       Find the proposed action is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15061(b)\n(3), the\n"Common Sense" exemption that CEQA only applies to projects that may have an effect on the environment; and\n(2)       Adopt a Resolution adopting the 2025 Local Hazard Mitigation Plan (LHMP) and amending the General Plan to incorporate the 2025 LHMP.

8.     APPOINTMENTS, REAPPOINTMENTS, AND RESIGNATIONS\nRESIGNATION OF THIERRY AMBRAISSE FROM THE DESIGN COMMISSION (At Large Nomination/District 7)\nCity Attorney\nCity Clerk/Secretary

9.     ADOPTION OF RESOLUTIONS RELATED TO THE CALLING AND GIVING NOTICE OF THE CITY OF PASADENA JUNE 2, 2026 PRIMARY\nMUNICIPAL\nELECTION FOR MEMBERS OF THE CITY COUNCIL IN DISTRICTS 3, 5, AND 7; AND IF NECESSARY, THE CALLING AND GIVING NOTICE OF\nTHE\nNOVEMBER 3, 2026 GENERAL MUNICIPAL ELECTION; AND THE CONSOLIDATION OF PASADENA’S PRIMARY AND GENERAL MUNICIPAL\nELECTIONS WITH THE STATEWIDE PRIMARY AND GENERAL ELECTIONS; AND OTHER RELATED MATTERS\nRecommendation: It is recommended that the City Council:\n(1)       Find that the proposed action in the agenda report is not a “project” subject to the California Public Resources Code (“PRC”) Section 21065\nand within\nthe meaning of California Environmental Quality Act (“CEQA”) Guidelines Section 15378(b);\n(2)       Adopt a resolution of the City Council of the City of Pasadena calling and giving notice for the holding of a Primary Municipal Election to be\nheld on\nJune 2, 2026 for members of the City Council in Districts 3, 5, and 7; and if necessary, the calling and giving notice for the holding of a General\nMunicipal\nElection on November 3, 2026;\n(3)       Adopt a resolution of the City Council of the City of Pasadena requesting the Board of Supervisors of the County of Los Angeles approve the\nconsolidation\nof the June 2, 2026 Pasadena Primary Municipal Election, and if necessary, the November 3, 2026 Pasadena General Municipal Election with the\nStatewide\nPrimary and General Elections, and direct the Los Angeles County Registrar-Recorder/County Clerk to administer said elections on behalf of the City\nof\nPasadena; and\n(4)       Adopt a resolution of the City Council of the City of Pasadena setting forth regulations relating to candidate statements for the June 2, 2026\nPrimary\nMunicipal Election, and if necessary, the November 3, 2026 General Municipal Election.