Rancho Palos Verdes — 2023-05-02

CLOSED SESSION REPORT:

CITY MANAGER REPORT:

1. * CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nA closed session will be held, pursuant to Government Code § 54956.9 (d)(2)\nor (d)(3) & (e)(1), because there is a significant exposure to litigation in one\n(1) *two (2) cases and where the facts and circumstances giving rise to such\nexposure are believed to be not known to the putative plaintiff(s).

B. Registers of Demands (Mata)\nRecommendation: 1) Adopt Resolution No. 2023-__, A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,\nALLOWING CERTAIN CLAIMS AND DEMANDS AND SPECIFYING FUNDS\nFROM WHICH THE SAME ARE TO BE PAID; and, 2) Adopt Resolution No. IA\n2023-__, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nRANCHO PALOS VERDES, ALLOWING CERTAIN CLAIMS AND DEMANDS\nAND SPECIFYING FUNDS FROM WHICH THE SAME ARE TO BE PAID.\nRegister of Demands (City)\nRegister of Demands (IA)

C. Consideration and possible action to receive the January 2023 and February\n2023 Cash Balances/Monthly Treasurer’s Report. (Lin/Ramos)\nRecommendation: Receive and file the January 2023 and February 2023\nCash Balances/Monthly Treasurers' Reports for the City and the Improvement\nAuthority.\nTreasurer Report - January (City)\nTreasurer Report - February (City)\nTreasurer Report - January (IA)\nTreasurer Report - February (IA)

D. Consideration and possible action to approve a Maintenance Agreement with\nthe California Department of Transportation (Caltrans) for the Western Avenue\nentrance monument signs. (Hevener)\nRecommendation: 1) Approve a Maintenance Agreement with the California\nDepartment of Transportation (Caltrans) for the Western Avenue entrance\nmonument signs; and, 2) Authorize the Mayor and City Clerk to execute the\nMaintenance Agreement, in a form approved by the City Attorney.\nAgenda Report

E. Consideration and possible action to approve Amendment No. 1 to the\nprofessional services agreement with Multi W. Systems, Inc. for maintenance\nservices related to the Abalone Cove Sanitary Sewer System. (Hernandez)\nRecommendation: 1) Approve Amendment No. 1 to the professional service\nagreement with Multi W. Systems, Inc. for maintenance services related to the\nAbalone Cove Sanitary Sewer System, extending the term by three years\nthrough February 3, 2026, and increasing the contract sum from $180,000 to\n$360,000, with a contingency of 15% or $27,000 and an annual not-to-exceed\nlimit of $60,000 and contingency of 15% or $9,000; and, 2) Authorize the\nMayor and City Clerk to execute the amendment in a form approved by the\nCity Attorney.\nAgenda Report

F. Consideration and possible action to receive the 2022 City Employee\nCompensation and Benefit Analysis Report. (Ramos)\nRecommendation: 1) Receive the 2022 City Employee Compensation and\nBenefit Analysis Report (2022 Analysis Report) for the calendar year ending\nDecember 31, 2022; and, 2) Waive one year of Agreed-Upon Procedure\n(AUP) engagement services with the City’s independent auditor,\nCliftonLarsonAllen (CLA), for the 2022 Analysis Report, and resume services\nwhen CLA’s staffing status is expected to improve.\nAgenda Report

G. Consideration and possible action to ratify the payment to Plunkett Jr. Sock\ndba Monster Tree Service of South Bay for emergency storm services.\n(Hernandez)\nRecommendation: 1) Authorize staff to ratify the payment of $36,950 to\nPlunkett Jr Sock dba Monster Tree Service of South Bay for emergency storm\nservices rendered between February 22, 2023 and March 10, 2023.\nAgenda Report

H. Consideration and possible action to award a professional services agreement\nto Transtech Engineering, Inc. for City-wide traffic project management\nservices. (Lo)\nRecommendation: 1) Award a professional services agreement to Transtech\nEngineering, Inc. for City-wide traffic project management, review,\nadministration, and support services in the amount of $150,000 until June 30,\n2024; and, 2) Authorize the Mayor and City Clerk to execute the agreement in\na form approved by the City Attorney.\nAgenda Report

I. Consideration and possible action to reaffirm continuing emergency repair\nwork for the storm sewer drainpipe and roadway at Hawthorne Boulevard near\nSeamount Drive/Eddinghill Drive (Dragoo)\nRecommendation: 1) Reaffirm, by a four-fifths vote, there is a need to\ncontinue the emergency repair work identified by Council-adopted Resolution\nNo. 2023-07 on February 21, 2023, finding an emergency exists requiring\nimmediate repairs to the storm sewer drainpipe and roadway at Hawthorne\nBoulevard near Seamount Drive/Eddinghill Drive; and, 2) Direct the City Clerk\nto affirm the same in the minutes of this City Council meeting, via Minute\nOrder, reflecting this action.\nAgenda Report

J. Consideration and possible action to award a professional services agreement\nto Iteris, Inc. to conduct a comprehensive traffic study for the Western Avenue\nTraffic Flow Improvements Project. (Awwad)\nRecommendation: 1) Award a professional services agreement to Iteris, Inc.\nfor a comprehensive traffic study and associated support services for the\nWestern Avenue Traffic Flow Improvements Project in the amount of $278,007\nwith a 15% contingency of $41,701 for a total cost of $319,708; and, 2)\nAuthorize the Mayor and City Clerk to execute the Maintenance Agreement, in\na form approved by the City Attorney.\nAgenda Report

K. Consideration and possible action to approve Amendment No. 1 to the\nprofessional services agreement for Monaco Mechanical, Inc. dba All Area\nServices for City-wide plumbing related maintenance services. (Hernandez)\nRecommendation: 1) Approve Amendment No. 1 to the Professional Services\nAgreement with Monaco Mechanical, Inc. dba All Area Services for Citywide\nplumbing related maintenance services, extending the term by three years\nthrough January 31, 2026, and increasing the contract sum from $180,000 to\n$480,000, with a contingency of 15% or $45,000 and an annual not-to-exceed\nlimit of $100,000 and contingency of 15% or $15,000; and, 2) Authorize the\nMayor and City Clerk to execute the amendment in a form approved by the\nCity Attorney.\nAgenda Report

L. Consideration and possible action to renew the General Services Agreement\n(GSA) with the County of Los Angeles. (Bañales)\nRecommendation: 1) Adopt Resolution No. 2023-__, A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES,\nCALIFORNIA, EXECUTING THE GENERAL SERVICES AGREEMENT WITH\nTHE COUNTY OF LOS ANGELES COVERING THE PERIOD OF JULY 1,\n2023 TO JUNE 30, 2028; and, 2) Authorize the Mayor and City Clerk to\nexecute the General Services Agreement in a form approved by the City\nAttorney.\nAgenda Report

MAYOR’S ANNOUNCEMENTS:\nRECYCLE AND EMERGENCY PERSONAL PREPAREDNESS KIT DRAWING:\nAPPROVAL OF AGENDA:

1. Consideration and possible action to consider an appeal of a Planning\nCommission approval of Variances, a Coastal Permit, and Site Plan Review\nwith Neighborhood Compatibility for the property located at 125 Spindrift Drive\n(Case No. ZON2017-00489). (Silva) (45 mins)\nRecommendation: 1) Review the proposed project and merits of the appeal;\nand, 2) Adopt Resolution No. 2023-__; A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF RANCHO PALOS VERDES DENYING THE\nAPPEAL AND UPHOLDING THE PLANNING COMMISSION’S APPROVAL\nOF VARIANCES, A COASTAL PERMIT, AND SITE PLAN REVIEW WITH\nNEIGHBORHOOD COMPATIBILITY ALLOWING THE CONSTRUCTION OF A\n1,181 FT2 ADDITION, CONSISTING OF A NEW 1,041 FT2 SECOND FLOOR\nAND A 140 FT2 ADDITION TO THE EXISTING 1,670 FT2 SINGLE-STORY\nRESIDENCE FOR A NEW TOTAL STRUCTURE SIZE OF 2,851 FT2\n(GARAGE INCLUDED); A NEW 45 FT2 BALCONY; AND ANCILLARY SITE\nIMPROVEMENTS ON THE PROPERTY LOCATED AT 125 SPINDRIFT\nDRIVE (CASE NO. ZON2017-00489).\nAgenda Report

2. Consideration and possible action to adopt an updated Fiscal Year 2023-24\nMaster Schedule of Fees for City services. (Loya) (15 mins)\nRecommendation: Adopt Resolution No. 2023-__ A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AMENDING\nRESOLUTION NO. 2022-24 THEREBY ADDING CERTAIN NEW FEES TO\nTHE COUNCIL-ADOPTED MASTER SCHEDULE OF FEES, DETERMINING\nNOT TO INCREASE FEES FOR CITY SERVICES IN FY 2023-24, AND\nESTABLISHING UPDATED FULLY BURDENED HOURLY RATES FOR CITY\nSERVICES FOR FISCAL YEAR 2023-24 BASED ON THE MARCH 2023 CPI-\nU.\nAgenda Report

3. Consideration and possible action to amend the Rancho Palos Verdes\nMunicipal Code’s Landslide Moratorium Exception Categories to allow the\nconstruction of a pool on one lot in Zone 1 of the City’s Landslide Moratorium\nArea (CASE NO. PLCA2022-0009). (Berry) (30 mins)\nRecommendation: 1) Introduce Ordinance No.___, AN ORDINANCE OF\nTHE CITY OF RANCHO PALOS VERDES AMENDING SECTION 15.20.040\n(EXCEPTIONS) OF CHAPTER 15.02 (MORATORIUM ON LAND USE\nPERMITS) OF TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE\nRANCHO PALOS VERDES MUNICIPAL CODE RELATED TO LANDSLIDE\nMORATORIUM EXCEPTION CATEGORY ‘T’ TO ALLOW THE\nCONSTRUCTION OF A POOL ON ONE LOT IN ZONE 1 OF THE CITY’S\nLANDSLIDE MORATORIUM AREA; and, 2) Adopt Resolution No. 2023 - __, A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS\nVERDES ADOPTING ADDENDUM NO. 2 TO A PREVIOUSLY APPROVED\nMITIGATED NEGATIVE DECLARATION AS IT RELATES TO EXCEPTION\nCATEGORY ‘T’ AND ASSOCIATED RESIDENTIAL DEVELOPMENT ON ONE\nLOT WITHIN ZONE 1 OF THE LANDSLIDE MORATORIUM AREA.\nAgenda Report

4. Consideration and possible action to consider participating in the City of\nRolling Hills’ proposed Peninsula-wide Outdoor Siren Project. (Villalpando) (30\nmins)\nRecommendation: 1) Receive and file a report on the City of Rolling Hills’\nproposed Peninsula-wide outdoor siren project; and, 2) Provide a Council\nposition for staff to present to the Peninsula Public Safety Committee\nregarding the City's potential participation in a Peninsula-wide Outdoor Siren\nProject.\nAgenda Report

5. Consideration and possible action to create a Community and Safety Services\nDivision in the Administration Department (City Manager’s Office). (Bañales)\n(30 mins)\nRecommendation: 1) Receive a report on converting the Public Safety\nDepartment to a Community and Safety Services Division within the\nAdministration Department (City Manager’s Office) to implement a two-year\npilot program that would supplement the services provided by the Los Angeles\nCounty Sheriff’s Department through enhanced public safety services and\nprograms provided by in-house Staff; and, 2) Provide Staff direction on\nwhether to proceed with a Community and Safety Services Division, and, if\ndesired, to direct staff to include $279,600 of the unallocated funds in the\npreliminary Fiscal Year 2023-24.\nAgenda Report