Rancho Santa Margarita — 2023-04-26

1.1 RSM CHAMBER OF COMMERCE – SCHEDULE OF FUTURE EVENTS AND REPORT

1.2 CERTIFICATES OF RECOGNITION – STUDENT RECOGNITION PROGRAM\n1) ST. JOHN’S EPISCOPAL SCHOOL ELEMENTARY DIVISION – JULIA PRICE\nAND MADDY KWAAN\n2) ST. JOHN’S EPISCOPAL SCHOOL MIDDLE DIVISION – SOPHIE HERBERT\nAND TIERAN MATE

1.3 CERTIFICATES OF RECOGNITION – SANTA MARGARITA CATHOLIC HIGH\nSCHOOL CIF SOUTHERN CALIFORNIA DIVISION 1 REGIONAL STATE GIRLS\nSOCCER CHAMPIONS

1.4 CERTIFICATES OF RECOGNITION – NATIONAL JUNIOR BASKETBALL RSM\nDIVISION, 5th GRADE BOYS, UNDEFEATED NATIONAL CHAMPIONS

10.1 COMMITTEE ASSIGNMENT REPORTS\nRECOMMENDATION: Receive an Oral Report on the following City Council\nCommittee Assignment:\n1) FOOTHILL/EASTERN TRANSPORTATION CORRIDOR AGENCIES (Council\nMember Beall) – April 13, 2023 Meeting

10.2 COUNCIL MEMBER REPORTS/COMMENTS

11.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nPursuant to Government Code Section 54956.9\nSignificant exposure to litigation pursuant to paragraph (2) of subdivision (d)\nand paragraph (3) of subdivision (e) of Government Code Section 54956.9:\n(1 potential case).\nReceipt of Claim for Damages filed on April 10, 2023 by the Vedanta Society\nof Southern California, Inc. ("VSSC") against the City of Rancho Santa\nMargarita alleging breach of contract related to the 2014 Temporary Right of\nEntry License / Permit to Enter and Use of Property ("Agreement"); and\nthreat of litigation served by VSSC attorney Anthony Kornarens, dated\nJanuary 26, 2023, alleging breach of contract related to the Agreement.

11.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION\nPursuant to Government Code Section 54957(b)(1)\nPublic Employee Title: City Manager - Annual Performance Evaluation

11.3 CONFERENCE WITH LABOR NEGOTIATOR\nPursuant to Government Code Section 54957.6\nAgency Negotiator: Carol Gamble, Mayor Pro Tem\nUnrepresented Employee: Jennifer M. Cervantez, City Manager\nPUBLIC COMMENT ON CLOSED SESSION ITEMS\nADJOURN TO CITY COUNCIL CONFERENCE ROOM\nCONVENE INTO CLOSED SESSION\nThe City Council will convene in Closed Session, to consider the matters listed\nabove.\nRECONVENE TO CITY COUNCIL CHAMBERS\nThe City Council will reconvene in regular session, in the City Council Chambers.\nCLOSED SESSION REPORT\nCity Attorney to announce whether any reportable action was taken on any matters\nconsidered during Closed Session.

12.1 CONSIDERATION OF COMPENSATION FOR CITY MANAGER (Simonian)\nRECOMMENDATION: Following completion of the annual performance\nevaluation of the City Manager, the City Council will take such action as it so\ndetermines.

2.1 FISCAL YEAR 2023/24 BUDGET DEVELOPMENT WORKSHOPS, LOCATED AT\nCITY HALL IN THE COUNCIL CHAMBERS – WEDNESDAY, MAY 10, 2023 FROM\n4:00-6:30 P.M. AND TUESDAY, MAY 16, 2023 FROM 4:00-9:00 P.M.

2.2 SPLASH PAD OPENING DAY – SATURDAY, MAY 20, 2023 FROM 10:00\nA.M.-1:00 P.M., LOCATED AT CENTRAL PARK

4.10 PROPOSED AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH URBAN CROSSROADS, INC., FOR THE PROVISION OF\nCONTINUED ON-CALL PROFESSIONAL TRAFFIC ENGINEERING CONSULTING\nSERVICES (Dugan)\nRECOMMENDATION:\n1) Approve proposed contract Amendment No. 1 with Urban Crossroads, Inc.,\nto extend the term of the current professional services agreement through\nJune 30, 2025, and to increase the total contract amount to $535,000, by\n$214,000, in order to account for the two-year term extension; and\n2) Authorize the Mayor to execute the proposed Amendment No. 1 to the\nprofessional services agreement with Urban Crossroads, Inc., for\ncontinued On-Call Traffic Engineering Consulting Services.\nItem No. 4.10

4.11 APPOINTMENT OF LABOR NEGOTIATOR\nCITY MANAGER ANNUAL PERFORMANCE EVALUATION (Simonian)\nRECOMMENDATION: Pursuant to Government Code Section 54957.6, select\nand appoint Mayor Pro Tem Carol Gamble to serve as the City Council's\ndesignated representative for purposes of (a) facilitating the annual\nperformance evaluation of the City Manager and (b) conducting labor\nnegotiations with the City Manager, an unrepresented employee.\nItem No. 4.11\nITEMS REMOVED FROM THE CONSENT CALENDAR

4.2 APPROVAL OF CERTIFICATES OF RECOGNITION (Diaz)\nRECOMMENDATION: Approve the following Certificates of Recognition:\n1) Student Recognition Program:\na) St. John’s Episcopal School Elementary Division – Julia Price and\nMaddy Kwaan\nb) St. John’s Episcopal School Middle Division – Sophie Herbert and\nTieran Mate\n2) Santa Margarita Catholic High School CIF Southern California Division 1\nRegional State Girls Soccer Champions; and\n3) National Junior Basketball RSM Division, 5th Grade Boys, Undefeated\nNational Champions.\nItem No. 4.2

4.4 RECORDS MANAGEMENT - APPROVAL OF RESOLUTION OF AUTHORIZATION\nTO DISPOSE OF CERTAIN CITY RECORDS (ANNUAL RECORDS DESTRUCTION)\n(Diaz)\nRECOMMENDATION: Adopt a Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA\nMARGARITA, CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY CLERK\nTO DISPOSE OF CERTAIN CITY RECORDS IN ACCORDANCE WITH THE CITY'S\nRECORD RETENTION SCHEDULE\nItem No. 4.4

4.5 APPROVAL OF WARRANT REGISTERS DATED APRIL 10, 2023 AND APRIL 17,\n2023 (Turner)\nRECOMMENDATION: Approve the warrant registers totaling $1,337,977.38.\nItem No. 4.5

4.6 INVESTMENT REPORT FOR THE MONTH OF MARCH 2023 (Turner)\nRECOMMENDATION: Receive and file the Investment Report for the month of\nMarch 2023.\nItem No. 4.6

4.7 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL\nYEAR 2022-23 ANNUAL RESIDENTIAL OVERLAY PROJECT TO ALL AMERICAN\nASPHALT, INC. IN THE AMOUNT OF $1,063,172.00 (Dugan)\nRECOMMENDATION:\n1) Approve the plans and specifications for the Fiscal Year 2022-23 Annual\nResidential Overlay Project; and\n2) Find that the Project is categorically exempt from the California\nEnvironmental Quality Act (CEQA), as a Class 1 Existing Facilities,\npursuant to CEQA Guidelines, Section 15301; and\n3) Award a Public Works Construction Contract to the lowest responsive,\nresponsible bidder All American Asphalt, Inc. of Corona, California, in the\namount of $1,063,172.00, and reject all other bids; and\n4) Authorize the Mayor to execute the proposed Public Works Construction\nContract.\nItem No. 4.7

4.8 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE FISCAL\nYEAR 2022-23 ANNUAL RESIDENTIAL SLURRY SEAL PROJECT TO PAVEMENT\nCOATINGS CO. IN THE AMOUNT OF $220,910 (Dugan)\nRECOMMENDATION:\n1) Approve the plans and specifications for the Fiscal Year 2022-23 Annual\nResidential Slurry Seal Project; and\n2) Find that the Project is categorically exempt from the California\nEnvironmental Quality Act (CEQA), as a Class 1 Existing Facilities,\npursuant to CEQA Guidelines, Section 15301; and\n3) Award a Public Works Construction Contract to the lowest responsive,\nresponsible bidder Pavement Coatings Co. of Jurupa Valley, California, in\nthe amount of $220,910, and reject all other bids; and\n4) Authorize the Mayor to execute the proposed Public Works Construction\nContract.\nItem No. 4.8

4.9 PROPOSED AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES\nAGREEMENT WITH HARTZOG & CRABILL, INC., FOR THE PROVISION OF\nCONTINUED TRAFFIC SIGNAL OPERATIONS MANAGEMENT SERVICES AND\nON-CALL PROFESSIONAL TRAFFIC ENGINEERING CONSULTING SERVICES\n(Dugan)\nRECOMMENDATION:\n1) Approve proposed contract Amendment No. 1 with Hartzog & Crabill, Inc.,\nto extend the term of the current professional services agreement through\nJune 30, 2025, and to increase the total contract amount by $90,620, in\norder to account for the two-year term extension; and\n2) Authorize the Mayor to execute the proposed Amendment No. 1 to the\nprofessional services agreement with Hartzog & Crabill, Inc., for continued\nTraffic Signal Operations Management Services and On-Call Professional\nTraffic Engineering Consulting Services.\nItem No. 4.9

5.1 A PROPOSED RESOLUTION AMENDING THE CITY’S MASTER FEE SCHEDULE\nBY ADJUSTING CERTAIN GENERAL GOVERNMENT FEES AND OTHER CITY\nRATES, CHARGES, AND USER FEES FOR VARIOUS GOVERNMENT SERVICES\nBASED ON THE INCREASE IN THE CONSUMER PRICE INDEX (Turner)\nRECOMMENDATION:\n1) Receive staff presentation and report.\n2) City Council questions of staff.\n3) Open the public hearing.\n4) Receive public testimony.\n5) Close the public hearing.\n6) City Council discussion and deliberation.\n7) Approve and adopt a Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO SANTA\nMARGARITA, CALIFORNIA, AMENDING THE MASTER FEE SCHEDULE BY\nADJUSTING CERTAIN FEES AND OTHER CITY RATES, CHARGES, AND USER\nFEES FOR VARIOUS GOVERNMENT SERVICES BASED ON THE INCREASE\nIN THE CONSUMER PRICE INDEX (CPI) AND FINDING THAT THE ACTION\nIS STATUTORILY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL\nQUALITY ACT (CEQA) PER SECTION 15273 OF THE CEQA GUIDELINES\nAND PUBLIC RESOURCES CODE SECTION 21080(B)(8)\nItem No. 5.1