Rancho Santa Margarita — 2024-12-11

10.1 APPROVAL OF PROPOSED "OTHER AGENCY" REPRESENTATIVE\nAPPOINTMENTS (Diaz)\nRECOMMENDATION:\n1) Receive and review the Mayor’s proposed “Other Agency”\nRepresentative Appointments List; and,\n2) Approve the Mayor’s proposed “Other Agency” Representative\nAppointments; and,\n3) Appoint April Josephson to the Orange County Mosquito and Vector\nControl District for a two-year term commencing January 2025 and\nexpiring December 2026; and,\n4) Direct the City Clerk to prepare and post an updated Fair Political\nPractices Commission Form 806 to reflect all paid appointments to\n“Other Agency” Boards, Committees, and/or Commissions in\naccordance with State law.\nItem No. 10.1

10.2 APPROVAL OF PROPOSED PLANNING COMMISSIONER APPOINTMENTS\nFOR JANUARY 2025 TO DECEMBER 2026 (Kuta/Diaz)\nRECOMMENDATION:\n1) Receive and review the Mayor’s proposed Planning Commissioner\nAppointments List for a two-year term beginning January 1, 2025 and\nending December 31, 2026; and,\n2) Approve the Mayor’s proposed Planning Commissioner Appointments.\nItem No. 10.2

10.3 APPROVAL OF THE CITY COUNCIL’S PROPOSED APPOINTMENT OF ITS\nREPRESENTATIVE TO THE ORANGE COUNTY FIRE AUTHORITY BOARD OF\nDIRECTORS (Diaz)\nRECOMMENDATION:\n1) Receive and review the City Council’s proposed appointment of its\nrepresentative to the Orange County Fire Authority Board of Directors;\nand,\n2) Adopt a Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO\nSANTA MARGARITA, CALIFORNIA, DESIGNATING AND APPOINTING\nITS REPRESENTATIVE TO THE ORANGE COUNTY FIRE AUTHORITY'S\nBOARD OF DIRECTORS\n3) Direct the City Clerk to prepare and post an updated Fair Political\nPractices Commission Form 806 to reflect the paid appointment to the\nOrange County Fire Authority Board of Directors in accordance with\nState law.\nItem No. 10.3

10.4 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE\nANTONIO PARKWAY GATEWAY IMPROVEMENTS PROJECT TO C.S. LEGACY\nCONSTRUCTION, INC. IN THE AMOUNT OF $2,767,430.30 (Parco)\nRECOMMENDATION:\n1) Approve the plans and specifications for the Antonio Parkway Gateway\nImprovements Project; and\n2) Find that the Project is categorically exempt from the California\nEnvironmental Quality Act (CEQA), as a Class 1 Existing Facilities and\nClass 3 New Construction or Conversion of Small Structures, pursuant\nto CEQA Guidelines Section 15301; and\n3) Adopt a Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO\nSANTA MARGARITA, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-\n25 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE\nADDITIONAL EXPENDITURES FOR THE ANTONIO PARKWAY GATEWAY\nIMPROVEMENTS PROJECT\n4) Award a Public Works Construction Contract to the lowest responsive,\nresponsible bidder C.S. Legacy Construction, Inc. of Walnut, California,\nin the amount of $2,767,430.30, and reject all other bids; and\n5) Authorize the Mayor to execute the proposed Public Works\nConstruction Contract.\nItem No. 10.4

10.5 APPROVAL OF RESOLUTION RATIFYING AND IMPLEMENTING CHANGES\nTO THE ANNUAL BASE SALARY OF THE CITY MANAGER, AN\nUNREPRESENTED EMPLOYEE, FOLLOWING COMPLETION OF ANNUAL\nPERFORMANCE EVALUATION (Simonian)\nRECOMMENDATION:\n1) Receive oral report; and\n2) Pursuant to the minute action taken by the City Council during open\nsession on November 13, 2024, adopt a ratifying Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO\nSANTA MARGARITA, CALIFORNIA, RATIFYING AND IMPLEMENTING\nCHANGES TO THE ANNUAL BASE SALARY OF THE CITY MANAGER, AN\nUNREPRESENTED EMPLOYEE\nItem No. 10.5

2.1 CERTIFICATION OF THE RESULTS OF THE GENERAL MUNICIPAL ELECTION\nHELD ON NOVEMBER 5, 2024 (Diaz)\nRECOMMENDATION:\n1) Receive and file the Certificate of Results for the General Municipal\nElection held on Tuesday, November 5, 2024, for Mayor and Member of\nthe City Council, District 3, Candidates; and\n2) Adopt a Resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO\nSANTA MARGARITA, CALIFORNIA, RECITING THE FACT OF THE\nGENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 5,\n2024, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS\nPROVIDED BY LAW\nItem No. 2.1

2.2 INSTALLATION OF NEWLY ELECTED OFFICERS – OATHS OF OFFICE AND\nPRESENTATION OF CERTIFICATES OF ELECTION (Diaz)\nRECESS\nRecess the City Council Regular Meeting to reorganize the City Council nameplates.\nRECONVENE\nThe Mayor will reconvene the City Council Meeting, in the City Council Chambers.\nROLL CALL OF NEW CITY COUNCIL MEMBERS:\nBeall, L. Anthony, Mayor\nBaert, Keri Lynn, Council Member\nFigueroa, Anne D., Council Member\nHolloway, Jerry, Council Member\nMcGirr, Bradley J., Council Member

3.1 CITY COUNCIL REORGANIZATION\nELECTION OF MAYOR PRO TEMPORE\nRECOMMENDATION: Nominate and elect a Mayor Pro Tempore.\nREMARKS OF NEWLY ELECTED COUNCIL MEMBER\nREMARKS OF INCOMING MAYOR PRO TEMPORE\nREMARKS OF INCOMING MAYOR

4.1 CHRISTMAS DAY HOLIDAY OBSERVANCE – WEDNESDAY, DECEMBER 25,\n2024 – CITY HALL CLOSED

4.2 CITY HALL HOLIDAY CLOSURE – DECEMBER 25, 2024 THROUGH JANUARY\n1, 2025

4.3 DECEMBER 25, 2024 CITY COUNCIL MEETING CANCELED

4.4 NEW YEAR’S EVE “25 YEARS OF CELEBRATING FAMILY AND FRIENDS” –\nTUESDAY, DECEMBER 31, 2024, FROM 5:00 TO 9:00 P.M.

4.5 NEW YEAR’S DAY HOLIDAY OBSERVANCE – WEDNESDAY, JANUARY 1,\n2025 – CITY HALL CLOSED

5.1 COUNCIL MEMBER COMMENTS

5.2 COMMITTEE ASSIGNMENT REPORTS\nRECOMMENDATION: Receive an Oral Report on the following City Council\nCommittee Assignment:\n1) FOOTHILL/EASTERN TRANSPORTATION AUTHORITY (Mayor Beall) –\nNovember 14, 2024 Meeting

7.1 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA\nRECOMMENDATION: Waive reading in full of all ordinances on the agenda\nand declare that said titles that appear on the public agenda shall be\ndetermined to have been read by title and further reading waived.

7.2 APPROVAL OF MINUTES (Diaz)\nRECOMMENDATION: Approve the November 13, 2024 City Council Regular\nmeeting minutes.\nItem No. 7.2

7.3 LOCAL APPOINTMENTS LIST (Diaz)\nRECOMMENDATION: Approve the Local Appointments List of all City\nBoards, Commissions and Committees.\nItem No. 7.3

7.4 APPROVAL OF WARRANT REGISTERS DATED NOVEMBER 12, 2024\nTHROUGH DECEMBER 2, 2024 (Turner)\nRECOMMENDATION: Approve the warrant registers totaling\n$2,066,275.56.\nItem No. 7.4

7.5 INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2024 (Turner)\nRECOMMENDATION: Receive and file the Investment Report for the month\nof October 2024.\nItem No. 7.5

7.6 APPROVAL OF A PROPOSED PROFESSIONAL SERVICES AGREEMENT WITH\nALLANA BUICK & BERS, INC., FOR PROFESSIONAL ARCHITECTURAL\nSERVICES FOR THE CITY HALL - BELL TOWER REGIONAL COMMUNITY\nCENTER ROOF REPLACEMENT PROJECT (Parco)\nRECOMMENDATION:\n1) Approve a proposed Professional Services Agreement with Allana Buick\n& Bers, Inc. for Professional Architectural Services for the City Hall –\nBell Tower Regional Community Center Roof Replacement Project, in\nthe not-to-exceed contract amount of $105,100; and\n2) Authorize the Mayor to execute the proposed Professional Services\nAgreement with Allana Buick & Bers, Inc.\nItem No. 7.6

7.7 AWARD OF A PUBLIC WORKS CONSTRUCTION CONTRACT FOR THE BELL\nTOWER REGIONAL COMMUNITY CENTER BALLROOM FLOOR RENOVATION\nPROJECT TO A2Z CONSTRUCT, INC. IN THE AMOUNT OF $30,450.00\n(Parco)\nRECOMMENDATION:\n1) Approve the plans and specifications for the Bell Tower Regional\nCommunity Center Ballroom Floor Renovation Project; and\n2) Find that the Project is categorically exempt from the California\nEnvironmental Quality Act (CEQA), as a Class 1 Existing Facilities,\npursuant to CEQA Guidelines, Section 15301; and\n3) Award a Public Works Construction Contract to the lowest responsive,\nresponsible bidder A2Z Construct, Inc. of Rancho Santa Margarita,\nCalifornia, in the amount of $30,450.00, and reject all other bids; and\n4) Authorize the Mayor to execute the proposed Public Works\nConstruction Contract.\nItem No. 7.7

7.8 CITY REPRESENTATIVE REPORT FOR THE ORANGE COUNTY MOSQUITO\nAND VECTOR CONTROL DISTRICT (Cervantez)\nRECOMMENDATION: Receive and file the report submitted by the City\nCouncil’s appointed representative to the Orange County Mosquito and\nVector Control District.\nItem No. 7.8\nITEMS REMOVED FROM THE CONSENT CALENDAR