S Pasadena — 2024-11-06

10. CONSIDERATION OF ENTERING INTO A MILLS ACT CONTRACT (CASE NO. MIL24-\n0002) FOR THE PROPERTY LOCATED AT 1209 INDIANA AVENUE (APN: 5314-010-\n061)\nRecommendation\nIt is recommended that the City Council find that the project qualifies for an exemption\nunder the California Environmental Quality Act (CEQA) Guidelines Section 15308, Class\n8 and approve and authorize the entering into a Mills Act contract with the property\nowners of 1209 Indiana Avenue.

11. CONSIDERATION OF APPROVAL OF THE THIRD AMENDMENT TO AN\nAGREEMENT WITH HDL SOFTWARE, LLC FOR BUSINESS LICENSE PROCESSING\nSERVICES TO EXTEND THE AGREEMENT TERM AND APPROPRIATION OF FUNDS\nRecommendation\nIt is recommended that the City Council consider:\n1. Approving the Third Amendment to the Professional Services Agreement with HdL\nSoftware, LLC (HdL) for business license processing services through October 31,\n2026;\n2. Approve the appropriation of $122,300 from General Fund to cover the contract\namendment expenses for the extension through October 31, 2025.

12. CONSIDERATION OF AN AWARD OF A CONSTRUCTION CONTRACT WITH\nCOMMERCIAL DOOR COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $ 208,294\nFOR THE FIRE STATION BAY APPARATUS DOOR REPLACEMENT PROJECT; AND\nFIND THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM CEQA (SECTION\n15301)\nRecommendation\nIt is recommended that the City Council consider:\n1. Approve the plans and specifications for the Fire Station Bay Apparatus Door\nReplacement Project (Project);\n2. Find that the Project is categorically exempt from CEQA pursuant to Section 15301\nof the State CEQA Guidelines — Class 1, Existing Facilities;\n3. Appropriate an additional $73,295 to the Fire Station Bay Apparatus Door\nReplacement Project from the General Fund 101, increasing the budget from\n$135,000 to $208,295, for a construction contract of $208,295 which includes the\nbid price of $198,375, and a 5% construction contingency of $9,920; and\n4. Awarding a construction contract to Commercial Door Company, Inc. for\nconstruction services for door replacement in an amount not to exceed $208,295,\nincluding the proposed bid amount of $198,375 and a 5% contingency of $9,920;\nand\n5. Reject all other bids received.\nPUBLIC HEARING

13. CONSIDERATION OF AN APPEAL OF APPLICATION REQUEST OF PROJECT NO.\n4\n2500-HDP/DRX/VAR/PM/TRP APPROVED BY THE PLANNING COMMISSION ON\nAUGUST 13, 2024 FOR A HILLSIDE DEVELOPMENT PERMIT AND DESIGN REVIEW\nPERMIT TO CONSTRUCT A NEW 3,214-SQUARE-FOOT, TWO-STORY, SINGLE-\nFAMILY DWELLING; TWO VARIANCES FOR A REDUCED SIDE YARD SETBACK\nAND AN ATTACHED GARAGE IN FRONT OF THE MAIN STRUCTURE; A PARCEL\nMERGER APPLICATION FOR A MERGER OF TWO EXISTING LOTS; AND, A TREE\nREMOVAL PERMIT FOR THE REMOVAL OF SIX (6) TREES AT 4931 HARRIMAN\nAVENUE (APNS: 5312-016-016 & 5312-016-017)\nRecommendation\nIt is recommended that the City Council hold an appeal hearing, consider evidence,\nreceive public testimony on the project, and then:\n1. Adopt a Resolution (Attachment 1) approving the Project and denying the appeal.\nACTION/DISCUSSION

14. CONSIDERATION OF APPROVAL OF AN EXCLUSIVE NEGOTIATING AGREEMENT\nBETWEEN THE SOUTH PASADENA HOUSING AUTHORITY AND RELATED/SOCAL\nDEVELOPMENT, LLC CALIFORNIA FOR THE DEVELOPMENT OF AGENCY-OWNED\nPROPERTY LOCATED AT 1503 AND 1507 EL CENTRO STREET\nRecommendation\nIt is recommended that the City Council, sitting as the Board of Directors of the South\nPasadena Housing Authority, consider the approval of an Exclusive Negotiating\nAgreement with Related/SoCal Development, LLC for the development of an affordable\nhousing project on South Pasadena Housing Authority owned property located at 1503\nand 1507 El Centro Street.

15. CONSIDERATION OF AN AWARD OF A CONSTRUCTION CONTRACT WITH MONET\nCONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $ 2,112,000 FOR THE\nGREVELIA AND BERKSHIRE POCKET PARKS PROJECT AND AN ADDITIONAL\nBUDGET APPROPRIATION OF $543,930 FOR CONSTRUCTION AND PROJECT\nCONSTRUCTION MANAGEMENT; AND APPROVE THE PLANS AND\nSPECIFICATIONS FOR THE PROJECT\nRecommendation\nIt is recommended that the City Council consider:\n1. Approving the plans and specifications for the Grevelia and Berkshire Pocket Parks\nProject (Project); and\n2. Approving a categorical exemption from CEQA for the Project, pursuant to Section\n15332 of the State CEQA Guidelines — Class 32, In-Fill Development Projects; and\n3. Appropriating an additional $543,930 to the Grevelia and Berkshire Pocket Parks\nProject, utilizing $100,000 from Park Impact Fees Fund 275 and $443,930 from\nGeneral Fund 101, increasing the budget from $1,768,070 to $2,312,000, including\na construction contract of $2,112,000 and additional construction management\nfunding of $200,000, given current inadequate City staffing resources to support the\nProject; and\n4. Awarding a construction contract to Monet Construction, Inc . for construction\nservices for park improvements in an amount not to exceed $2,112,000.00,\n5\nincluding the proposed bid amount of $1,836,528.80 and a 15% contingency of\n$275,471.20; and\n5. Reject all other bids received; and\n6. Authorize the City Manager to execute the contract .

4. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT\nOF $12,401.26; GENERAL CITY WARRANTS IN THE AMOUNT OF $600,109.04.\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

5. CONSIDERATION OF APPROVAL OF THE SPECIAL CITY COUNCIL MEETING\nMINUTES FOR APRIL 24, 2024, SPECIAL JOINT CITY COUNCIL AND FINANCE\nCOMMISSION MEETING MINUTES FOR APRIL 24, 2024, SPECIAL CITY COUNCIL\nMEETING MINUTES FOR JULY 31, 2024, SPECIAL JOINT CITY COUNCIL AND\nFINANCE COMMISSION MEETING MINUTES FOR JULY 31, 2024, AND REGULAR\nCITY COUNCIL MEETING MINUTES FOR OCTOBER 16, 2024\nRecommendation\nIt is recommended that the City Council consider the approval of the minutes for the\nSpecial City Council Meeting for April 24, 2024, Special Joint City Council and Finance\nCommission Meeting for April 24, 2024, Special City Council Meeting for July 31, 2024,\nSpecial Joint City Council and Finance Commission Meeting for July 31, 2024, and the\nRegular City Council Meeting Minutes for October 16, 2024.

6. CONSIDERATION OF APPROVAL OF THE 2025 CITY COUNCIL MEETING\nSCHEDULE\nRecommendation\nIt is recommended that the City Council approve the City Council meeting schedule for\nthe 2025 calendar year.

7. CONSIDERATION OF ADOPTION OF A RESOLUTION ADOPTING AN UPDATED\nCITY CONFLICT OF INTEREST CODE AS REQUIRED BY THE POLITICAL REFORM\nACT\nRecommendation\nIt is recommended that the City Council adopt a resolution adopting an updated City\nConflict of Interest Code.

8. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE LIBRARY\nSPECIAL TAX ANNUAL REPORT AND AUTHORIZING THE COLLECTION OF THE\nTAX FOR FISCAL YEAR 2024-2025\nRecommendation\nIt is recommended that the City Council consider adoption of a resolution approving the\nLibrary Special Tax Annual Report and authorizing the collection of the Tax by the County\nof Los Angeles at the Fiscal Year 2024-2025 rates.

9. CONSIDERATION OF ENTERING INTO A MILLS ACT CONTRACT (CASE NO. MIL24-\n0001) FOR THE PROPERTY LOCATED AT 203 OAKLAWN AVE (APN: 5317-014-015)\nRecommendation\nIt is recommended that the City Council find that the project qualifies for an exemption\nunder the California Environmental Quality Act (CEQA) Guidelines Section 15308, Class\n3\n8 and approve and authorize the entering into a Mills Act contract with the property\nowners of 203 Oaklawn Avenue.