S Pasadena — 2025-09-17

10. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO THE AGREEMENT WITH\nACORN TECHNOLOGY SERVICES FOR INFORMATION TECHNOLOGY SUPPORT\nSERVICES TO EXTEND THE TERM TO DECEMBER 31, 2025\nRecommendation\nIt is recommended that the City Council consider the approval of an amendment to the\nagreement with Acorn Technology Services, extending the term to December 31, 2025.

11. CONSIDERATION OF ADOPTING A RESOLUTION AUTHORIZING ACCEPTANCE OF\nFUNDING FROM THE CALIFORNIA HIGHWAY PATROL (CHP) CANNABIS TAX\nGRANT PROGRAM IN THE AMOUNT OF $309,500, AUTHORIZE THE CITY\nMANAGER OR DESIGNEE TO SIGN ALL GRANT-RELATED DOCUMENTS AND\nAUTHORIZE THE APPROPRIATION OF $309,500 INTO THE GRANT FUND\nRecommendation\nIt is recommended that the City Council:\n1. Adopt a Resolution to accept a $309,500 grant award from the California Highway\nPatrol (CHP) Cannabis Tax Grant Program\n2. Authorize appropriation of Revenues and Expenditures in the amount of $309,500\ninto the Grant Fund; and\n3. Approve and authorize the City Manager or designee to sign grant-related\ndocuments

12. CONSIDERATION TO APPROVE A LICENSING AND PROFESSIONAL SERVICES\nAGREEMENT WITH SPRINGBROOK HOLDING COMPANY, LLC TO UPGRADE AND\nMIGRATE FINANCIAL AND HUMAN RESOURCE SOFTWARE TO A CLOUD-BASED\nPLATFORM\nRecommendation\nIt is recommended that the City Council:\n1. Authorize staff to enter into a licensing agreement with Springbrook Holding\nCompany, LLC to upgrade to the Cloud-based version of the Finance, Human\nResource, Payroll, Budget and related modules (Attachments 1 and 2) in an annual\namount not-to-exceed $71,400;\n2. Authorize staff to enter into a professional services agreement with Springbrook\nHolding Company, LLC to provide software engineering, migration, implementation\nand training services for a one-time amount not-to-exceed $40,000 in the form\napproved by the City Attorney and City Manager; and\n3. Authorize the City Manager, or designee, to approve up to $6,000 (15%) in\ncontingency funds for Springbrook Holding Company, LLC and/or Acorn IT Services\nto implement and support the migration effort.

13. CONSIDER THE AWARD OF CONTRACT TO EPIC SURFACES FOR THE\nRESURFACING\nOF\nTENNIS\nCOURTS\nAT\nGARFIELD\nPARK\nAND\nTENNIS/PICKLEBALL COURTS AT ORANGE GROVE PARK IN THE AMOUNT OF\n$51,150\nRecommendation\nIt is recommended that the City Council:\n1. Award a contract to Epic Surfaces in the amount of $51,150 to resurface two\nexisting tennis courts at Garfield Park and two existing tennis/pickleball courts at\nOrange Grove Park;\n2. Authorize a contingency of up to ten-percent (10%), or $5,115, to address any\nunforeseen conditions or change orders;\n3. Authorize transfer of unused State and Local Recovery Funds (SLRF), currently\nappropriated to the Grevelia/Berkshire Pocket Parks project, to fund the proposed\nResurfacing Project; and\n4\n4. Authorize the City Manager, or designee, to execute the agreement and all related\ndocuments.

14. CONSIDERATION TO AMEND THE FIREFIGHTER CLASSIFICATION TO ESTABLISH\nTHE POSITION OF FIREFIGHTER TRAINEE\nRecommendation\nIt is recommended that the City Council:\n1. Approve the modification of the Firefighter classification to create a Firefighter\nTrainee classification; and\n2. Authorize Human Resources to update the City’s job description accordingly.

15. CONSIDERATION TO AUTHORIZE THE ACCEPTANCE OF FUNDING FROM THE\n2024 URBAN AREA SECURITY INITIATIVE GRANT AWARD IN THE AMOUNT OF\n$138,493 AND APPROVE THE SUBAWARD AGREEMENT\nRecommendation\nIt is recommended that the City Council:\n1. Authorize the City Manager or designee to accept a grant award of $138,493 from\nthe 2024 Urban Area Security Initiative (UASI)\n2. Authorize the appropriation of revenue and expenditures in the amount of $138,493\nto the Grant Fund; and\n3. Approve and authorize the City Manager or designee to execute the UASI 2024\nSubaward Agreement and related documents to purchase equipment that supports\nregional homeland security goals

16. CONSIDERATION OF APPROVAL OF AN AMENDMENT TO A TASK ORDER WITH\nKOA CORPORATION, A LOCHNER COMPANY FOR CIVIL DESIGN ENGINEERING\nAND TRAFFIC/TRANSPORTATION ENGINEERING SERVICES RELATED TO THE\nINDIANA AND PASADENA RECONSTRUCTION PROJECT FOR A TOTAL NOT TO\nEXCEED AMOUNT OF $532,559.\nRecommendation\nIt is recommended that the City Council a pprove an amendment in an amount of $89,230\nto the Task Order with KOA Corporation, A Lochner Company, to provide engineering\ndesign services related to the Indiana and Pasadena Avenue Reconstruction Project, for\na total not-to-exceed amount of $532,559.\nPUBLIC HEARING

17. CONSIDER INTRODUCTION OF AN ORDINANCE OF THE CITY OF SOUTH\nPASADENA DESIGNATING FIRE HAZARD SEVERITY ZONES INCLUDING THE\nDESIGNATION OF ADDITIONAL LOCAL AREAS PURSUANT TO GOVERNMENT\nCODE SECTION 51179 AND AMENDING CHAPTER 14 OF THE SOUTH PASADENA\nMUNICIPAL CODE\nRecommendation\nIt is recommended that the City Council introduce the ordinance by title only and waive\nfull reading of the ordinance designating fire hazard severity zones including the\n5\ndesignation of additional local areas pursuant to Government Code Section 51179 and\namending Chapter 14 (Fire Prevention) of the South Pasadena Municipal Code.

18. CONSIDERATION OF ADOPTION OF A RESOLUTION AMENDING THE MASTER\nSCHEDULE OF FEES TO INCLUDE A TECHNOLOGY SURCHARGE FEE FOR FILM\nPERMIT FEES\nRecommendation\nIt is recommended that the City Council adopt a resolution amending the current schedule\nof fees to include a 15% Technology Surcharge on film permit fees to support the\nimplementation and maintenance of the City’s new online film permit processing system.\nACTION/DISCUSSION

19. CONSIDERATION OF APPROVAL OF RESOLUTIONS: (i) ADOPTING A\nMEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE POLICE\nOFFICERS’ ASSOCIATION, SUPERSEDING RESOLUTION NO. 7773; (ii) ADOPTING\nA MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE\nFIREFIGHTERS’ASSOCIATION, SUPERSEDING RESOLUTION NO. 7776; (iii)\nADOPTING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE\nPUBLIC SERVICE EMPLOYEES’ ASSOCIATION, SUPERSEDING RESOLUTION NO.\n7774 AND RESOLUTION NO. 7917; (iv) ADOPTING A MEMORANDUM OF\nUNDERSTANDING BETWEEN THE CITY AND THE PART TIME PUBLIC SERVICE\nEMPLOYEES’ ASSOCIATION, SUPERCEDING RESOLUTION NO. 7846 AND\nRESOLUTION NO. 7918; AND (v) APPROVING UNREPRESENTED MANAGEMENT\nEMPLOYEE BENEFITS LISTING AND MANAGEMENT SALARY SCHEDULE\nSUPERSEDING RESOLUTION NO. 7775 AND RESOLUTION NO. 7919\nRecommendation\nIt is recommended that the City Council approve the following:\n1. A resolution adopting a Memorandum of Understanding (MOU) between the City of\nSouth Pasadena (City) and the South Pasadena Police Officers’ Association (POA),\nsuperseding Resolution No. 7773;\n2. A resolution adopting a MOU between the City and the South Pasadena\nFirefighters’ Association (FFA), superseding Resolution No. 7776;\n3. A resolution adopting a MOU between the City and the Public Service Employees’\nAssociation (PSEA), superseding Resolution No. 7774 and Resolution No. 7917;\n4. A resolution adopting a MOU between the City and the Part Time Public Service\nEmployees’ Association (PSEA), superseding Resolution No. 7846 and Resolution\nNo. 7918; and\n5. A resolution approving unrepresented management employee benefits listing and\nmanagement salary schedule superseding Resolution No. 7775 and Resolution No.\n7919.

20. CONSIDERATION OF APPROVAL OF A TASK ORDER WITH KABARRA\nENGINEERING FOR CIVIL DESIGN ENGINEERING SERVICES RELATED TO THE\nORANGE ZONE RECONSTRUCTION PROJECT IN AN AMOUNT OF $687,016\nRecommendation\nIt is recommended that the City Council:\n6\n1. Approve the proposed Task Order under a Master On-Call Professional Services\nAgreement with Kabarra Engineering, in the final form approved by the City\nAttorney, to provide civil design engineering services related to the Orange Zone\nReconstruction Project in the amount of $687,016 ($624,560 and $62,456\ncontingency).\n2. Find the project to be categorically exempt from the California Environmental\nQuality Act (CEQA) pursuant to CEQA Guidelines Sections 15301 and 15302.

21. CONSIDERATION OF AN ORDINANCE OF THE CITY OF SOUTH PASADENA,\nCALIFORNIA, AMENDING CHAPTER 34 (TREES AND SHRUBS) OF THE SOUTH\nPASADENA MUNICIPAL CODE IN ITS ENTIRETY\nRecommendation\nIt is recommended that the City Council introduce the ordinance by title only and waive\nfull reading of the ordinance amending Chapter 34 (Trees and Shrubs) in its entirety.

3. A PRESENTATION ON EMERGENCY PREPAREDNESS\nINFORMATIONAL REPORTS

4. PROGRESS REPORT REGARDING CITY OF SOUTH PASADENA'S TRANSITION TO\nA 3 STREAM WASTE COLLECTION SYSTEM\nCHANGES TO THE AGENDA

6. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT\nOF $708,913.60; GENERAL CITY WARRANTS IN THE AMOUNT OF $1,043,522.47;\nONLINE PAYMENTS IN THE AMOUNT OF $21,772.12; VOIDS IN THE AMOUNT OF\n($51,655.85); PAYROLL IN THE AMOUNT OF $1,108,295.62\nRecommendation\nIt is recommended that the City Council approve the Warrants as presented.

7. CONSIDERATION OF APPROVAL OF THE CITY COUNCIL REGULAR CITY\nCOUNCIL MEETING MINUTES FOR SEPTEMBER 3, 2025.\nRecommendation\nIt is recommended that the City Council approve the minutes from the Regular City\nCouncil Meeting held on September 3, 2025.

8. CONSIDERATION TO DECLARE A 2009 FORD E350 RESCUE AMBULANCE AS SURPLUS\nPROPERTY AND DIRECT STAFF TO DISPOSE THE VEHICLE THROUGH THE CITY'S\nAUTHORIZED AUCTION VENDOR\nRecommendation\nIt is recommended that the City Council:\n1. Declare a 2009 Ford E350 Rescue Ambulance from the Fire Department as surplus\nproperty; and\n2. Direct staff to sell the vehicle through the City’s authorized auction vendor in\naccordance with South Pasadena Municipal Code Section 2.99-29(15) and City\npolicy.

9. CONSIDERATION TO APPROVE A PURCHASE ORDER WITH KUSTOM SIGNALS\nINC FOR FOUR (4) RADAR SPEED TRAILERS FOR A TOTAL PURCHASE PRICE OF\n$38,720.88\nRecommendation\nIt is recommended that the City Council approve a purchase order with Kustom Signals,\nInc. in the amount of $38,720.88 for four (4) mobile radar speed trailers.