San Marino — 2024-01-10

1. FIND THE LIFT STATION IMPROVEMENT PROJECT EXEMPT FROM\nREVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT\n(CEQA) PURSUANT TO SECTION 15301(B) OF TITLE 14, CHAPTER 3\nOF THE CALIFORNIA CODE OF REGULATIONS (CLASS 1, EXISTING\nFACILITIES EXEMPTION), APPROVAL OF THE PLANS AND\nSPECIFICATIONS AVAILABLE AT THE OFFICE OF THE CITY CLERK AND\nAT THE DAIS, AWARD OF A CONSTRUCTION AGREEMENT TO CWS\nSYSTEMS, INC. FOR THE LIFT STATION IMPROVEMENT PROJECT NO.\n21-8022, IN THE TOTAL AMOUNT (BASE BID PLUS ALTERNATE BIDS\nA1 & A2) OF $2,276,000, AND REJECT ALL OTHER BIDS; AWARD OF A\nPROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION\nMANAGEMENT AND INSPECTION SERVICES TO Z&K CONSULTANTS IN\nTHE AMOUNT OF $230,000; APPROVAL OF AMENDMENT NO. 3 TO THE\nPROFESSIONAL SERVICE AGREEMENT WITH DUDEK FOR\nCONSTRUCTION SUPPORT IN THE AMOUNT OF $45,500;\nAUTHORIZATION FOR PARKS AND PUBLIC WORKS DIRECTOR/CITY\nENGINEER TO APPROVE CONTINGENCIES IN AN AMOUNT NOT TO\nEXCEED $250,600; AND APPROPRIATION OF AN ADDITIONAL\n$1,571,181 TO ACCOUNT #394-44-4600-8022 FROM THE CIP FUND\nBALANCE RESERVES\nRecommendation: Staff recommends that the City Council 1) find the Lift Station\nImprovement Project exempt from review under the California Environmental Quality\nAct (CEQA), 2) approve the Plans and Specifications available at the office of the City\nClerk and at the dais, 3) award a Construction Agreement to CWS Systems, Inc., 4)\naward a Professional Services Agreement for construction management and\ninspection services to Z&K Consultants, 5) approve Amendment No. 3 to the\nProfessional Services Agreement with Dudek for construction support services, and 6)\nauthorize the Parks and Public Works Director/City Engineer to approve contract\nchange orders and other contingencies in an amount not to exceed $250,600. If the\nCouncil concurs with staff’s recommendation, an appropriate motion would be:\n“I move to 1) find the Lift Station Improvement Project exempt from review under\nthe California Environmental Quality Act (CEQA) pursuant to Section 15301(b) of Title\n14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities\nexemption), 2) approve the Plans and Specifications available at the office of the City\nClerk and at the dais, 3) award a Construction Agreement to CWS Systems, Inc., for\nthe Lift Station Improvement Project No. 21-8022 in the amount of $2,276,000, and\nreject all other bids, 4) award a Professional Services Agreement for construction\nmanagement and inspection services to Z&K Consultants in the amount of $230,000,\n5) approve Amendment No. 3 to the Professional Services Agreement with Dudek in\nthe amount of $45,500, and 6) authorize the Parks and Public Works Director/City\nEngineer to approve contract change orders and other contingencies in an amount\nnot to exceed $250,600, and 7) appropriate an additional $1,571,181 to account\n#394-44-4600-8022 (Lift Station Improvements) from the CIP fund balance\nreserves.\nCONSENT CALENDAR

2. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ROGERS,\nANDERSON, MALODY & SCOTT, LLP AND APPOINTING TERRY SHEA\nINTERIM FINANCE DIRECTOR\nRecommendation: Staff recommends that the City Council approve the Professional\nServices Agreement with Rogers, Anderson, Malody & Scott, LLP and concur with the\nappointment of Terry Shea as Interim Finance Director. If Council concurs, an\nappropriate motion would be:\n“I move to approve the Professional Services Agreement with Rogers, Anderson,\nMalody & Scott, LLP and concur with the appointment of Terry Shea as Interim\nFinance Director.”

3. APPROVAL OF PURCHASE OF ONE POLICE VEHICLE FROM NATIONAL\nAUTO FLEET IN THE AMOUNT OF $64,810.58\nRecommendation: Staff recommends the City Council approve the purchase of a\nPolice Department vehicles from National Auto Fleet in the amount of $64,810.58.\n“I move to approve the purchase of a Chevrolet Tahoe for the Police Department\nfrom National Auto Fleet in the amount of $64,810.58.”

4. APPROVE AMENDMENT NO. 1 TO EXTEND AGREEMENT FOR LANCE,\nSOLL & LUNGHARD, LLP, TO PERFORM PROFESSIONAL AUDITING\nSERVICES FOR THE FISCAL YEARS ENDING JUNE 30, 2024 AND 2025\nRecommendation: Staff recommends the Council approve Amendment No. 1 to the\nAgreement with Lance Soll & Lunghard to extend the term through December 31,\n2025, for the FYE June 30, 2024, and FYE June 30, 2025, Audit Services and\nauthorize the City Manager to approve and execute the amendment and any other\ndocuments necessary to effectuate the contract. If the City Council concurs with\nstaff’s recommendation, an appropriate motion would be:\n“I move to approve Amendment No. 1 to the Agreement with Lance Soll & Lunghard\nto extend the term through December 31, 2025, for the FYE June 30, 2024, and FYE\nJune 30, 2025, Audit Services and authorize and direct the City Manager to execute\nAmendment No. 1 to the professional services agreement with Lance, Soll &\nLunghard, LLP for the City’s Financial Statement Auditing Services for two additional\none-year extensions.”

5. CASH AND INVESTMENT REPORT FOR THE MONTH OF NOVEMBER\n2023\nRecommendation: Staff recommends the Council receive and file this report. If the\nCity Council concurs with staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Cash and Investment Report for the Month of\nNovember 2023.”

6. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR\nDECEMBER 2023\nRecommendation: Staff recommends the Council receive and file the Monthly\nDisbursements Report for the month of December 2023. If the City Council concurs\nwith staff’s recommendation, an appropriate motion would be:\n“I move to receive and file the Monthly Disbursements Report for the month of\nDecember 2023.”

7. APPROVAL OF MINUTES\nRecommendation: Staff recommends the Council approve the December 2023\nminutes. If the City Council concurs with staff’s recommendation, an appropriate\nmotion would be:\n“I move to approve the minutes of the special meeting of December 13, 2023, and\nthe regular meeting of December 13, 2023.”

8. RATIFICATION OF THE FY 2022-23 CALIFORNIA STATE LIBRARY\nREPORT\nRecommendation: Staff recommends the Council ratify the FY 2022-23 California\nState Library Report. If the City Council concurs with staff’s recommendation, an\nappropriate motion would be:\n“I move to ratify the FY 2022-23 California State Library Report.”