Santa Ana — 2023-02-07

1.\nTHREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section\n54957 of the Government Code:\nConsultation with Santa Ana Police Department, Chief David Valentin

2.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section\n54957.6(a):\nAgency Negotiators: Human Resources Executive Director, Jason Motsick\nEmployee Organizations:\nSanta Ana Police Officers Association (POA)\nService Employees’ International Union (SEIU) Full-Time Employees\nConfidential Association of Santa Ana (CASA)\nSanta Ana Management Association (SAMA)

3.\nCONFERENCE WITH LEGAL COUNSEL- INITIATION OF LITIGATION pursuant to\nParagraph (4) of subdivision (d) of Section 54956.9 of the Government Code: One (1)\ncase\nConsideration of Amicus Brief, So Cal Recovery, LLC; Roger Lawson v. City of Costa\nMesa, Case No. 20-55820 (United States Court of Appeals for the Ninth Circuit) and Raw\nRecovery, LLC v. City of Costa Mesa, Case No. 20-55870 (United States Court of Appeals\nfor the Ninth Circuit)\nCLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at\nthe Regular Open Session which will begin immediately following the Closed Session.

1.\nProclamation presented by Mayor Amezcua to the American Heart Association declaring\nFebruary 2023 as American Heart Month.

10.\nReceive and File Citywide Field Renovation Schedule\nDepartment(s): Public Works Agency\nRecommended Action: Receive and File Citywide Field Renovation Schedule for 2023 to\n2024.

11.\nReceive and File Trash Enclosure Update\nDepartment(s): Public Works Agency\nRecommended Action: Receive and File Trash Enclosure Update informational report.

12.\nQuarterly Report for Housing Division Projects and Activities for the period of October 1,\n2022 to December 31, 2022.\nDepartment(s): Community Development Agency\nRecommended Action: Receive and file the Quarterly Report for Housing Division\nProjects and Activities for the period of October 1, 2022 to December 31, 2022.

13.\nAmend Blanket Order Contract with Home Depot for Construction, Maintenance, and\nRepair Materials and Supplies to Extend Term for an Additional Four-year Period Ending\nDecember 31, 2026 (Specification No. 17-121) (General and Non-General Fund)\nDepartment(s): Finance and Management Services\nRecommended Action: Amendment blanket order contract with Home Depot for\nconstruction, maintenance, and repair materials and supplies to extend the term for an\nadditional four-year period ending December 31, 2026, with provision for five subsequent\none-year renewal periods exercisable by the City Manager in an annual amount not to\nexceed $252,000, subject to non-substantive changes approved by the City Manager and\nCity Attorney.

14.\nApprove a Purchase Order in the Amount of $282,171 to Musco Sports Lighting, LLC. for\nLED Sports Lighting with Related Supplies and Services (Project No. 23-2604) (Non-\nGeneral Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one-time purchase order to Musco Sports Lighting,\nLLC. for the purchase of LED sports lighting and installation services for the Santa Ana\nStadium in the amount of $282,171, with a contingency of $42,326 for a total of $324,497,\nsubject to non-substantive changes approved by the City Manager and the City Attorney.

15.\nAward Purchase Order to Penske Chevrolet of Cerritos in the Amount of $346,134 for One\n2023 Chevrolet Colorado Crew Cab Short Bed Truck, and Five 2023 Chevrolet Colorado\nCrew Cab Long Bed Trucks (Specification No. 22-134) (General Fund and Non-General\nFund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one-time purchase and payment of purchase order to\nPenske Chevrolet of Cerritos for the purchase of one 2023 Chevrolet Colorado Crew Cab\nShort Bed Truck, and five 2023 Chevrolet Colorado Crew Cab Long Bed Trucks, in the\namount of $336,134, plus a contingency of $10,000, for a total amount not to exceed\n$346,134, subject to non-substantive changes approved by the City Manager and City\nAttorney.

16.\nAward a Purchase Order in the Amount of $399,274 to National Auto Fleet Group for Eight\nChevrolet Colorado Trucks for the Public Works Maintenance Services, Building\nMaintenance, CIP Engineering, and NPDES Divisions (Specification No. 22-135) (Non-\nGeneral Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize a one-time purchase and payment of purchase order to\nNational Auto Fleet Group for the purchase of eight Chevrolet Colorado Trucks in the\namount of $369,274, plus a contingency of $30,000, for a total amount not to exceed\n$399,274, subject to non-substantive changes approved by the City Manager and City\nAttorney.

17.\nApprove Appropriation Adjustment Recognizing $674,887 in Supplemental Law\nEnforcement Services Account Funds and Spending Plan (Non-General Fund)\nDepartment(s): Police Department\nRecommended Action: 1. Approve an appropriation adjustment recognizing $674,887 in\nLaw Enforcement Grants revenue account and appropriate same to the Supplemental Law\nEnforcement Services Fund expenditure account. (Requires five affirmative votes)\n2. Approve use of the Supplemental Law Enforcement Services Account funds for frontline\nmunicipal police services as included within this staff report.

18.\nApprove Appropriation Adjustment to Recognize Remainder Disbursement of Homeless\nHousing, Assistance and Prevention Program Funds – Round 3 (Non-General Fund)\nDepartment(s): Community Development Agency\nRecommended Action: Approve appropriation adjustment recognizing $8,232,281.35 in\nfunds from the State of California, Business, Consumer Services and Housing Agency in\nrevenue account (no.12218002-52025) and appropriate the same amount to expenditure\naccount (no. 12218717-various) to address homelessness in the City of Santa Ana.\n(Requires five affirmative votes)

19.\nApprove Appropriation Adjustment to Recognize Permanent Local Housing Allocation\n(Non-General Fund)\nDepartment(s): Community Development Agency\nRecommended Action: Approve an appropriation adjustment recognizing $4,795,654 in\nfunds from the State of California, into the Permanent Local Housing Allocation (PLHA)\nProgram revenue account and appropriate the same amount into the PLHA Round 3\nexpenditure account to address homelessness in the City of Santa Ana. (Requires five\naffirmative votes)

2.\nProclamation presented by Mayor Pro Tem Lopez to the Santa Ana Unified School District\nand the Santa Ana Youth Mental Health Sub-Committee declaring February 2023 as We\nCare Month.

20.\nApprove Agreement with 3Di, Inc. for the Rent Stabilization and Just Cause Eviction\nOrdinance Rental Registry Portal (Non-General Fund)\nDepartment(s): Community Development Agency\nRecommended Action: Authorize the City Manager to execute an agreement with 3Di,\nInc. to implement, operate, and maintain a rental registry portal for the Rent Stabilization\nand Just Cause Eviction Ordinance, for a three-year term beginning on February 7, 2023\nthrough January 31, 2026, in an amount not to exceed $305,895, subject to non-\nsubstantive changes approved by the City Manager and City Attorney (Agreement No.\n2023-XXX).

21.\nApprove a First Amendment to the FY 21-22 Agreement with Habitat for Humanity to\nAdminister the Residential Rehabilitation Grant Program (Non-General Fund)\nDepartment(s): Community Development Agency\nRecommended Action: Approve a First Amendment to the FY 21-22 Agreement with\nHabitat for Humanity of Orange County for the administration of the Residential\nRehabilitation Grant Program to increase it by $11,000 for a new total agreement amount\nof $556,532, subject to non-substantive changes approved by the City Manager and City\nAttorney (Agreement No. 2023-XXX).

22.\nApprove Agreements with Delhi Center and Seva Collective for Food Distribution\nPrograms for a One-Year Term in an Aggregate Amount Not to Exceed $500,000 (Revive\nSanta Ana Program)\nDepartment(s): City Manager Office\nRecommended Action: Authorize the City Manager to execute agreements with Delhi\nCenter and Seva Collective to operate food distribution programs for a one-year term\nbeginning March 1, 2023 and expiring February 29, 2024, in a total shared aggregate\namount not to exceed $500,000, subject to non-substantive changes approved by the City\nManager and City Attorney (Agreement Nos. 2023-XXX and 2023-XXX).

23.\nApprove a Master Renewal Agreement with System Innovators for Citywide Europay,\nMasterCard, and Visa (“EMV”) Chip & PIN Credit Card Hardware Purchases and Payment\nCard Industry Data Security Standard (“PCI DSS”) Cashiering Software System Upgrades\nto the City’s existing “iNovah” Centralized Cashiering System, in an Amount not to Exceed\n$765,032 and Approve a Corresponding Support and Maintenance Agreement for the\nCity’s Upgraded Cashiering system, Including Ongoing Professional Software and\nHardware services in an Amount not to Exceed $592,946 (General and Non-General\nFund)\nDepartment(s): Finance and Management Services\nRecommended Action: Authorize the City Manager to execute a master renewal\nagreement with System Innovators, a division of N. Harris Computer Corporation, for a\ncomprehensive upgrade of iNovah, the City’s revenue management and cashiering\nsoftware system, necessary for EMV Chip & PIN credit card transactions and PCI DSS\ncompliance. The master renewal agreement would include related payment terminal\nhardware purchases and a software system upgrade, plus contingent options for software\nintegrations with PRCSA’s Centaman Zoo Ticketing System, CivicRec Reservation System\nand, plus PBA’s Clariti Land Management System, and CDA-Housing’s Rental Registry\nFee Program System, commencing February 7, 2023, and expiring December 31, 2025,\nwith a provision for two (2) renewal options of three (3) years, and one (1) year;\nrespectively, ending December 31, 2029 in an amount not to exceed $765,032, which\nincludes a contingency of $562,262 for the life of the agreement subject to non-substantive\nchanges approved by the City Manager and City Attorney (Agreement No. 2023-XXX).\n2. Authorize the City Manager to execute a corresponding Support and Maintenance\nAgreement with System Innovators, a division of N. Harris Computer Corporation, for on-\ngoing software and hardware support and maintenance of the upgraded iNovah cashiering\nsystem, commencing February 7, 2023, and expiring December 31, 2025, with a provision\nfor two (2) renewal options of three (3) years, and one (1) year; respectively, ending\nDecember 31, 2029 in an amount not to exceed $592,946, which includes a contingency\nof $77,341 for the life of the agreement subject to non-substantive changes approved by\nthe City Manager and City Attorney (Agreement No. 2023-XXX).

24.\nApprove Agreement for City Clerk Appointment\nDepartment(s): Human Resources\nRecommended Action: Authorize the Mayor to execute an employment agreement\noutlining the terms and conditions of the appointment of Jennifer Hall as the City Clerk for\nthe City of Santa Ana (Agreement No. 2023-XXX).

25.\nApprove Amendment to Agreement with Axon Enterprise, Inc. in the amount of $376,379\nfor Interview Room Camera System (Non-General Fund)\nDepartment(s): Police Department\nRecommended Action: Authorize the City Manager to execute an amendment to the\nmaster services agreement with Axon Enterprise, Inc. to provide interview room camera\nequipment and services to the Police Department, in an additional amount not to exceed\n$376,379 for a total aggregate amount not to exceed $5,564,017, for the period of June 1,\n2023 through June 30, 2027, subject to non-substantive changes approved by the City\nManager and City Attorney (Agreement No. 2023-XXX).

26.\nAmend Agreements with GK & Associates; Interwest Consulting Group, Inc.; Penco, a\nCannon Company; Project Partners, Inc.; and Transtech Engineers, Inc. to Increase the\nAdministrative Support Services (General and Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute amendments to the\nagreements with GK & Associates; Interwest Consulting Group, Inc.; Penco, a Cannon\nCompany; Project Partners, Inc.; and Transtech Engineers, Inc. to increase the shared\ncontract amount by $2,500,000, for a total shared aggregate amount not to exceed\n$10,000,000, for Engineering, Technical, and Administrative Support Services for the\nremaining term of the agreement, beginning May 18, 2021, through July 14, 2024 subject\nnon-substantive changes approved by the City Manager and City Attorney (Agreement No.\n2023-XXX).

27.\nApprove Agreement with TrueLine Construction and Surfacing for Outdoor Sports Court\nResurfacing Citywide in an Amount Not to Exceed $1,790,290 for a Five-Year Term\n(General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nTrueLine Construction and Surfacing, Inc., to provide outdoor sports court resurfacing\ncitywide in the amount of $195,988, with an annual contingency of $162,070, for a total\nagreement amount not to exceed $358,058, for a three-year period beginning February 7,\n2023 to February 6, 2026, with an option for two, one-year extensions, subject non-\nsubstantive changes approved by the City Manager and City Attorney (Agreement No.\n2023-XXX).

28.\nApprove Agreement with FieldTurf USA, Inc. for Artificial Turf Sports Field Maintenance\nServices in an Amount Not to Exceed $520,800 for a Five-Year Term (General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement with\nFieldTurf USA, Inc. to provide artificial turf sports field maintenance in the amount of\n$86,800, with a contingency of $17,360, for a total agreement amount not to exceed\n$520,800 for a three-year period beginning February 7, 2023 to February 6, 2026, with an\noption for two, one-year extensions, subject non-substantive changes approved by the\nCity Manager and City Attorney (Agreement No. 2023-XXX).

29.\nAdopt a Resolution Approving the Construction Installment Sale Agreement with the\nCalifornia State Water Resources Control Board for Financing of the Automated Metering\nInfrastructure Project (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Resolution No. 2023-XXX – Adopt a Resolution approving the\nConstruction Installment Sale Agreement (D2202006) with the California State Water\nResources Control Board for financing of the Automated Metering Infrastructure Project, in\nan amount up to $10,117,365 (Agreement No. 2023-XXX).

3.\nProclamation presented by Councilmember Hernandez and Mayor Amezcua to the\nSecond Baptist Church of Santa Ana and the Orange County Heritage Council declaring\nFebruary 2023 as Black History Month.\nCLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed\nSession.\nPUBLIC COMMENT – Public comments will be held during the beginning of the meeting for\nALL comments on agenda and non-agenda items.\nCONSENT CALENDAR\nRECOMMENDED ACTION: Approve staff recommendations on the following Consent\nCalendar Items: 4 through 30.

30.\nTeleconferencing for Meetings of City Council and All Boards, Committees, and\nCommissions Pursuant to the Provisions of Assembly Bill 361\nDepartment(s): Clerk of the Council Office\nRecommended Action: Resolution No. 2023-XXX – Adopt a resolution to consider\ncontinuing the use of teleconferencing for City Council, board, committee, and commission\nmeetings pursuant to the provisions of Assembly Bill 361 for the next 30 days.

31.\nReview the City Council Standing Subcommittees Interest List and Appoint Members\nDepartment(s): Clerk of the Council Office\nRecommended Action: Review the City Council Standing Subcommittees interest list and\nappoint members to serve as representatives through December 2024 to the:\n1. School Collaboration City Council Subcommittee\n2. Public Safety and Homelessness City Council Standing Subcommittee\n3. Legislative City Council Standing Subcommittee\n4. Joint School Collaboration City Council Standing Subcommittee

32.\nDiscuss and Consider Directing the City Manager to Direct Staff to Draft a Resolution\nStating the City of Santa Ana’s Opposition to Unsafe and Unpermitted Sidewalk Food\nVending and the Prioritization of Enforcement of Existing Regulations Related to Sidewalk\nFood Vending – Councilmember Bacerra

4.\nExcused Absences\nDepartment(s): Clerk of the Council Office\nRecommended Action: Excuse the absent members.

5.\nAdopt Ordinance No. NS-XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE\nCITY OF SANTA ANA DISESTABLISHING THE DOWNTOWN SANTA ANA BUSINESS\nIMPROVEMENT DISTRICT\nFirst reading at the January 17, 2023 City Council meeting and approved by a vote of 7-0.\nPublished in the Orange County Reporter on January 27, 2022.\nDepartment(s): Community Development Agency\nRecommended Action: Place ordinance to Disestablish the Downtown Santa Ana\nBusiness Improvement District on second reading and adopt.

6.\nAdopt Ordinance No. NS-XXXX – ZONING ORDINANCE AMENDMENT NO. 2022-03 –\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING\nPORTIONS OF CHAPTER 41 (ZONING) OF THE SANTA ANA MUNICIPAL CODE\nRELATING TO FAMILY DAYCARE, REGIONAL PLANNED SIGN PROGRAM\nREGULATIONS, MASSAGE ESTABLISHMENTS, CONDITIONALLY-PERMITTED USES\nIN THE PROFESSIONAL ZONING DISTRICT, RETAIL USES IN INDUSTRIAL ZONES,\nTRASH BIN ENCLOSURES, URBAN LOT SPLIT AND TWO-UNIT DEVELOPMENT\nSTANDARDS, NOXIOUS USES, DEFINITIONS FOR VARIOUS USES, ELECTRIC\nFENCES, SYNTHETIC TURF, AND PERMIT REQUIREMENTS FOR LIGHT\nPROCESSING FACILITIES\nFirst reading at the January 17, 2023 City Council meeting and approved by a vote of 7-0.\nPublished in the Orange County Reporter on January 27, 2022.\nPursuant to the California Environmental Quality Act (“CEQA”) and the state CEQA\nGuidelines, the adoption of this Ordinance is exempt from CEQA review pursuant to\nSections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not\nresult in a direct or reasonably foreseeable indirect physical change in the environment, as\nthere is no possibility it will have a significant effect on the environment and it is not a\n"project", as defined in Section 15378 of the CEQA Guidelines. As a result, a Notice of\nExemption, Environmental Review No. 2022-73 will be filed upon adoption of this\nordinance.\nDepartment(s): Planning and Building Agency\nRecommended Action: Place ordinance on second reading and adopt.

7.\nAppoint Isabella Guerra Nominated by Mayor Amezcua as the Mayoral Representative to\nthe Youth Commission for a Full-Term Expiring December 10, 2024\nDepartment(s): Clerk of the Council Office\nRecommended Action: Appoint Isabella Guerra to the Youth Commission as the City-\nWide representative and administer Oath of Office.

8.\nAppoint Various Boards and Commissions Members Nominated by Councilmember\nVazquez as the Ward 2 Representatives for a Full Term Expiring December 8,\n2026 (Revised 2/1/2023)\nDepartment(s): Clerk of the Council Office\nRecommended Action: Appoint.\n1. Joese Hernandez - Arts and Culture Commission\n2. Maria Zacarias Torres - Parks, Recreation and Community Services Commission\n3. Ginelle Hardy – Historic Resources Commission\n4. Gabriela Hernandez-Castillo – Personnel Board\n5. Manuel Escamilla – Planning Commission\n6. Ilyn Jaimes – Youth Commission

9.\nAppoint Jennifer Oliva Nominated by Councilmember Penaloza as the Ward 6\nRepresentative to the Planning Commission for a Full-Term Expiring December 8,\n2026 (Revised 2/1/2023)\nDepartment(s): Clerk of the Council Office\nRecommended Action: Appoint Jennifer Oliva to the Planning Commission as the Ward 6\nrepresentative and administer Oath of Office.