Santa Ana — 2024-05-21

1.\nCONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant\nto Paragraph (1) of subdivision (d) of Section 54956.9 of the Government\nCode:\nA. Santa Ana Police Officers Association and Gerry Serrano v. City of Santa\nAna, et al. Orange County Superior Court Case No. 30-2021-01230129\nB. Santa Ana Police Officers Association and Doe Officers v. City of Santa\nAna, et al. California Court of Appeal, Fourth District, Division Three, Case No.\nG063075\nC. Gerry Serrano v. City of Santa Ana, et al. Orange County Superior Court\nCase No. 30-2023-01330782

2.\nCONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code\nSection 54957.6(a):\nAgency Negotiator: Daniel Durham, Acting Employee Relations Manager\nEmployee Organization:\n· Santa Ana Police Officers Association (POA)

1.\nCertificate of Recognition presented by Mayor Amezcua to Martin Gutierrez, a\nSanta Ana Civic Center Patrol Officer, for his victory in the United Combat\nAssociation Central Battle of the Badges

10.\nApprove Additional Funds in the Amount of $270,000 for the SA-5 Vault\nModifications Project with an Estimated Project Delivery Cost of $2,257,050\nfor the SA-5 Vault Modifications Project (Project No. 11-6413) (Non-general\nFund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an amendment to the Project Cost\nAnalysis in the amount of $270,000 for $240,000 in additional contingency\nfunds and $30,000 in additional contract administration, inspection, and\ntesting for a new estimated total construction delivery cost of $2,257,050.\n2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement\nProgram to include $270,000 of Acquisition & Construction funds for the First\nSA-5 Vault Modifications Project (11-6413).

11.\nApprove Additional Funds in the Amount of $1,700,000 for an Existing\nConstruction Contract with Lonerock, Inc. for the Warner Avenue Street\nImprovements Project with an Estimated Project Delivery Cost of $14,755,867\n(Project Nos. 14-6802, 18-6424, 20-6618) (General Fund and Non-General\nFund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an amendment to the Project Cost\nAnalysis in the amount of $1,700,000 in additional contingency funds for a\nnew estimated total construction delivery cost of $14,755,867, which includes\n$9,486,525 for the construction contract; $1,614,197 for contract\nadministration, inspection, and testing; and a $3,655,145 project contingency\nfor unanticipated or unforeseen work.\n2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement\nProgram to include $1,700,000 in construction funds for Warner Avenue\nStreet Improvements Project (Project Nos. 14-6802, 18-6424, 20-6618).\n3. Authorize budget reallocation of $500,000 in over-allocated, unspent Water\nFund from the Saint Gertrude and Grand Water Main Project (No. 15-6446) to\nconstruction funds for the Warner Avenue Water Main Project (No. 18-6424).\n4. Authorize budget reallocation of $1,200,000 in over-allocated, unspent\nGeneral Fund from the Westminster Avenue Rehabilitation Project (No. 22-\n6989) to construction funds for the Warner Avenue Phase 1 from Main Street\nto Oak Street Improvements Project (No. 14-6802).

12.\nApprove an Appropriation Adjustment and Award a Purchase Order to Selman\nChevrolet for Eight Chevrolet Equinox LT Electric Vehicles (Bid No. 24-048)\n(General and Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Approve an appropriation adjustment recognizing\n$208,508, in prior-year fund balance in the Equipment Replacement Fund,\nPrior Year Carry Forward revenue account and appropriate the same amount\ninto the Equipment Replacement Fund, Machinery and Equipment\nexpenditure account this item. (Requires five affirmative votes)\n2. Authorize a one-time purchase and payment of a Purchase Order to\nSelman Chevrolet for a total of eight 2024 new or unused Chevrolet Equinox\nLT Electric vehicles in an amount of $377,016 plus a contingency amount of\n$40,000, for a total amount not to exceed $417,016.

13.\nApprove an Appropriation Adjustment and Award a Purchase Order to\nNational Auto Fleet Group for 14 Ford Interceptor Utility Vehicles in an Amount\nNot to Exceed $919,506 (Spec No. 24-056) (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action:\n1. Approve an appropriation adjustment recognizing $919,506 in prior-year\nfund balance in the Equipment Replacement Fund, Prior Year Carry Forward\nrevenue account and appropriate the same amount into the Equipment\nReplacement Fund, Machinery and Equipment expenditure account for this\nitem. (Requires five affirmative votes)\n2. Authorize a one-time purchase and payment of a purchase order to\nNational Auto Fleet Group for 14 new 2025 Ford Interceptor Utility vehicles in\nan amount of $849,506, plus a contingency amount of $70,000, for a total\namount not to exceed $919,506.

14.\nAward an Agreement with Outdoor Dimensions, LLC for Digital Marquees\n(Non-General Fund) (Revive Santa Ana)\nDepartment(s): City Manager’s Office\nRecommended Action: 1. Authorize the City Manager to execute an\nagreement with Outdoor Dimensions, LLC to build and install digital marquees\nat six properties across the city for a one-year term in a total aggregate\namount not to exceed $1,859,909 subject to change orders (not to exceed\n25% of the base bid amount) in accordance with the Greenbook: Standard\nSpecifications for Public Works Construction. (Agreement No. A-2024-XXX)\n2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement\nProgram to include $1,859,909 of funding from the American Rescue Plan Act\nfor Digital Marquees Project (No. 22-1306).

15.\nMemorandum of Understanding (MOU) between the County of Orange, Acting\nas the Eligible Applicant for the County of Orange and the Orange County\nContinuum of Care (CoC,) the City of Anaheim, the City of Irvine, and the City\nof Santa Ana for the Homeless Housing, Assistance and Prevention (HHAP)\nProgram Regional Coordination\nDepartment(s): Community Development Agency\nRecommended Action: Authorize the City Manager to execute the\nMemorandum of Understanding with the County of Orange, the City of\nAnaheim, and the City of Irvine to support regional coordination to address\nhomelessness challenges, for a term beginning June 1, 2024 through June\n30, 2028 (Agreement No. A-2024-XXX).

16.\nAgreements with Working Wardrobes For a New Start and Orange County\nConservation Corps to Provide Workforce Readiness Workshops,\nEmployment, and Educational Programs to Santa Ana Youth\nDepartment(s): Community Development Agency\nRecommended Action:\n1. Authorize the City Manager to execute an agreement with Working\nWardrobes in an amount not to exceed $120,000, for a period from May\n21, 2024 to September 30, 2024 (Agreement No. A-2024-XXX).\n2. Authorize the City Manager to execute an agreement with Orange County\nConservation Corps in an amount not to exceed $250,000, for a period\nfrom May 21, 2024 to September 30, 2024 (Agreement No. A-2024-XXX).

17.\nAmend Agreements for On-Call Network Cabling Services (Specification No.\n22-032) (Non-General Fund)\nDepartment(s): Information Technology\nRecommended Action: Amend agreements with American Integrated\nSecurity Group Inc., Pacific Coast Cabling Inc., and Pratt Communications\nInc. to increase the aggregate agreement amount by $900,000, for a revised\naggregate amount not to exceed $1,500,000 for the remainder of the current\nthree-year period and the remaining optional one-year renewals (Core\nAgreement No. A-2024-XXX).

18.\nAgreement with Ultimate Entertainment, LLC dba Mega Outdoor Movies for\nOutdoor Movie Services (General Fund)\nDepartment(s): Parks, Recreation, and Community Services\nRecommended Action: Authorize the City Manager to execute an agreement\nwith Ultimate Entertainment, LLC to provide outdoor movie services at the\n“Movies in the Park” series for a term from June 1, 2024 through May 31,\n2026, with three, one-year renewal options, for a total amount not to exceed\n$200,000 (Agreement No. A-2024-XXX).

19.\nConstruction Contract to All American Asphalt in the Amount of $2,558,098 for\nthe Local Street Preventative Maintenance FY 2023-24 Project with an\nEstimated Project Delivery Cost of $3,198,098 (Project No. 24-6907) (Non-\nGeneral & General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Authorize a budget allocation of unspent Measure\nM2 and General Fund funding from Local Street Preventative Maintenance FY\n2021-22 and 2022-23 for a total of $379,252 to the Local Street Preventative\nMaintenance FY 2023-24 Project, completing the project’s funding\nrequirement.\n2. Award a construction contract to All American Asphalt, the lowest\nresponsible bidder, in accordance with the base bid in the amount of\n$2,558,098, subject to change orders (not to exceed 25% of the base bid\namount) in accordance with the Greenbook: Standard Specifications for\nPublic Works Construction, for a term beginning May 21, 2024 and ending\nupon project completion, and authorize the City Manager to execute the\ncontract.\n3. Approve the Project Cost analysis for a total estimated construction delivery\ncost of $3,198,098, which includes $2,558,098, for the construction contract,\n$384,000 for contract administration, inspection, and testing, and a $256,000\nproject contingency for unanticipated or unforeseen work.\n4. Approve an appropriation adjustment recognizing $40,846 in Measure M-\nStreet Construction, Prior Year Carry Forward revenue account (03217002-\n50001) and appropriate to the Measure M2 Local Fairshare St, Improvements\nOther Than Buildings expenditure account (03217662-66220). (Requires five\naffirmative votes)\n5. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement\nProgram to include $40,846 in construction funds for the Local Street\nPreventative Maintenance FY 2023-24 Project.\n6. Determine that the project is exempt from further review pursuant to the\nCalifornia Environmental Quality Act, as Categorical Exemption Environmental\nReview No. ER-2024-8 was filed for Project 24-6907.

2.\nCertificate of Recognition presented by Mayor Pro Tem Phan to Luis Avila for\nbeing awarded the Mark of Excellence Award for Regional Political Reporting

20.\nConstruction Contract to Elecnor Belco Electric, Inc. in the Amount of\n$823,888 for the ARPA Neighborhood Streetlights – Phase II Project with an\nEstimated Project Delivery Cost of $1,071,054 (Project No. 22-1388) (Non-\nGeneral Fund) (Revive Santa Ana)\nDepartment(s): Public Works Agency\nRecommended Action: 1. Award a construction contract to Elecnor Belco\nElectric, Inc., the lowest responsible bidder, in accordance with the base bid in\nthe amount of $823,888, subject to change orders (not to exceed 25% of the\nbase bid amount) in accordance with the Greenbook: Standard Specifications\nfor Public Works Construction, for construction of the ARPA Neighborhood\nStreetlights – Phase II Project, for a term beginning May 21, 2024 and ending\nupon project completion, and authorize the City Manager to execute the\ncontract.\n2. Approve the Project Cost Analysis for a total estimated construction delivery\ncost of $1,071,054, which includes $823,888 for the construction contract,\n$123,583 for contract administration, inspection, and testing, and a $123,583\nproject contingency for unanticipated or unforeseen work.\n3. Determine that, pursuant to the California Environmental Quality Act, the\nrecommended actions are exempt from further review. Categorical Exemption\nEnvironmental Review No. ER-2024-28 was filed for Project 22-1388.

21.\nAgreement with Green Halo Systems for Waste Recovery and Recycling\nTracking Software (Specification No. 24-062) (Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute an agreement\nwith Green Halo Systems to provide waste recovery and recycling tracking\nsoftware in the amount of $79,872, plus a contingency amount of $20,000, for\na total amount not to exceed $99,872, for a six-year term beginning June 1,\n2024 and expiring May 31, 2030 (Agreement No. A-2024-XXX).

22.\nAgreements with Mike Prlich & Sons, Inc., J&L Constructors, Inc., and PALP,\nInc. dba Excel Paving Company for On-Call Emergency Asphalt Concrete,\nConcrete, and Storm Drain Repair Services (General Fund and Non-General\nFund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute agreements\nwith Mike Prlich & Sons, Inc., J&L Constructors, Inc., and PALP, Inc. dba\nExcel Paving Company to provide on-call emergency asphalt concrete,\nconcrete, and storm drain repair services for a shared aggregate amount not\nto exceed $3,000,000 for a three-year term beginning May 21, 2024 and\nexpiring on May 20, 2027, with the provision for one two-year extension (Core\nAgreement No. A-2024-XXX).

23.\nAgreements with Project Partners, Interwest Consulting Group Inc., EC & AM\nAssociates Inc. dba GK & Associates Inc., Richard Fisher Associates, and\nLadayu Consulting Group for On-Call Engineering, Technical, and\nAdministrative Staff Support Services\nDepartment(s): Public Works Agency\nRecommended Action: Authorize the City Manager to execute five\nagreements with the firms listed below to provide engineering, technical, and\nadministrative staff support services, for a three-year period commencing July\n15, 2024 and expiring July 14, 2027, with a provision for one, two-year\nrenewal option exercisable by the City Manager and City Attorney, for a total\naggregate amount not to exceed $2,500,000 for the term of the contract,\nincluding the optional renewal (Core Agreement No. A-2024-XXX).\nFirms\nProject Partners\nInterwest Consulting Group, Inc.\nGK & Associates\nRichard Fisher Associates\nLadayu Consulting Group

24.\nAmendments to Agreements with Quality Fence Co., Inc. and United Site\nServices of California, Inc. (General Fund and Non-General Fund)\nDepartment(s): Public Works Agency\nRecommended Action: Authorize an amendment to agreements with Quality\nFence Co., Inc. and United Site Services of California, Inc. for on-call chain\nlink fencing services to increase the amount by $894,500, for a revised\naggregate amount not to exceed $1,194,500 for the remainder of the current\nterm expiring May 16, 2025, including two one-year extensions (Agreement\nNo. A-2024-XXX).

25.\nAdopt Two Resolutions Approving Applications for Tier 1 and Tier 2 Grant\nFunds from the Orange County Transportation Authority’s Environmental\nCleanup Program\nDepartment(s): Public Works Agency\nRecommended Action: 1. Adopt a Resolution approving the application for\ngrant funds from the Orange County Transportation Authority’s Tier 1\nEnvironmental Cleanup Program for the 10th & Flower Stormwater Capture\nProject\nRESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA AUTHORIZING AN APPLICATION\nFOR FUNDS FOR THE ENVIRONMENTAL CLEANUP, TIER 1 GRANT\nPROGRAM UNDER ORANGE COUNTY LOCAL TRANSPORTATION\nORDINANCE NO. 3 FOR THE 10TH & FLOWER STORMWATER CAPTURE\nPROJECT\n2. Adopt a Resolution approving the application for grant funds from the\nOrange County Transportation Authority’s Tier 2 Environmental Cleanup\nProgram for the Santa Ana Zoo Stormwater Capture and Diversion Project.\nRESOLUTION NO. 2024-XXX entitled A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA AUTHORIZING AN APPLICATION\nFOR FUNDS FOR THE ENVIRONMENTAL CLEANUP, TIER 2 GRANT\nPROGRAM UNDER ORANGE COUNTY LOCAL TRANSPORTATION\nORDINANCE NO. 3 FOR THE SANTA ANA ZOO STORMWATER CAPTURE\nAND DIVERSION PROJECT

26. \nAdoption of the City of Santa Ana Emergency Operations Plan

27.\nRecommended Action: 1. Adopt a resolution approving the 2024 City of\nIntroduction and First Reading\nSanta Ana Emergency of an\nOperations Ordinance Amending the City of Santa\nPlan.\nAna Municipal Code Article II (Solid Waste Collection Regulations) of Chapter\n16 (Garbage, Trash\nRESOLUTION and Weeds),\nNO. 2024-XXX ArticleA XII\nentitled RESOLUTION OF THE Users\n(Sanitation Services CITY\nCharge)\nCOUNCIL ofOF\nChapter 18 (Health THE CITY and Sanitation), OF SANTA ANA TO APPROVE II (Water) and ArticleAND ADOPT of THE\nChapter\nCITY OF39 (Water SANTA Ana andEMERGENCY\nANA Sewers) to Comply with the Water PLANShutoff Protection\nOPERATIONS\nAct\n2. Determine that, pursuant to the California Environmental Quality Act\nDepartment(s): Finance\n(CEQA), the approval and resolution of this Management Services\nis exempt from review pursuant to\nsection 15061(b)(3) as approval of the plan will have no possible significant\nRecommended Action: Introduce and approve a first reading of an\neffect on the environment and, pursuant to CEQA Guidelines Sections 15262\nordinance to amend Chapter 16 Article II (Solid Waste Collection\nand 15269, the resolution and plan are a planning study that does not tacitly\nRegulations), Chapter 18 Article XII (Sanitation Servicer User Charge), and\napprove projects that would otherwise require independent environmental\nChapter 39 Article II (Water and Sewers) of the Santa Ana Municipal Code.\nreview under CEQA.\nORDINANCE NO. NS-XXXX entitled AN ORDINANCE OF THE CITY\nCOUNCIL OF THE CITY OF SANTA ANA AMENDING ARTICLE II OF\nCHAPTER 16, ARTICLE XII OF CHAPTER 18, AND ARTICLE II OF\nCHAPTER 39 OF THE SANTA ANA MUNICIPAL CODE TO COMPLY WITH\nTHE WATER SHUTOFF PROTECTION ACT

3.\nCertificate of Recognition presented by Councilmember Bacerra to Jade\nMorales for Exceptional Athletic Performance

4.\nCertificates of Recognition presented by Councilmember Hernandez to all the\nartists, volunteers and contributors involved in the restoration of the Santa\nAnita Neighborhood Mural

5.\nProclamations presented by Councilmember Lopez to the Santa Ana Public\nWorks Agency declaring May 15-21, 2024 as National Public Works Week\nand May 2024 as National Bike Month\nRECOMMENDED ACTION: Approve staff recommendations on the\nfollowing Consent Calendar Items: 6 through 26 and waive reading of all\nresolutions and\nordinances.

6.\nExcused Absences\nDepartment(s): City Clerk’s Office\nRecommended Action: Excuse the absent members.

7.\nMinutes from the Regular Meeting of May 7, 2024\nDepartment(s): City Clerk’s Office\nRecommended Action: Approve minutes.

8.\nReappoint Members to the Workforce Development Board for a Four-Year\nTerm\nDepartment(s): Community Development Agency\nRecommended Action:\n1. Reappoint Dave Elliott, Marjorie Knitter, Patrick Korthuis, Maria Rosa\nLopez, and Natasha Milatovich, to the Santa Ana Workforce Development\nBoard for a four-year term expiring May 31, 2028.\n2. Appoint Cory Sams (replacing Lee McMurtray) for a full four-year term\nexpiring May 31, 2028.\n3. Appoint Dr. Vaniethia Hubbard (replacing Dr. Annebelle Nery) for a partial\nfour-year term expiring May 31, 2027.

9.\nReceive and File Quarterly Report of Investments as of March 31, 2024\nDepartment(s): Finance and Management Services\nRecommended Action: Receive and file.