Santa Monica — 2023-07-18

A. Introduction and First Reading of an Ordinance Amending the Text of the Zoning Ordinance to\nProvide Incentives for Certain Housing Projects That Filed an Application Prior to Implementation of\nthe City’s 6th Cycle (2021-2029) Housing Element\nItem Pulled at the Request of Staff. 7/12/2023\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding that no subsequent environmental review is required pursuant to\nCalifornia Environmental Quality Act (CEQA) Guidelines Section15162 based on a\ndetermination that the adoption of development incentives as set forth in the proposed\nordinance amending the Zoning Ordinance was analyzed as part of the 2021-2029 6th\nCycle Housing Element Environmental Impact Report (EIR) [SCH No. 2020100575] that\nwas certified by the City Council on October 12, 2021 with an Addendum to the EIR\napproved by the City Council on October 11, 2022.\n2. Introduce for first reading an Ordinance amending the text of the Zoning Ordinance to\nprovide incentives for certain housing projects that filed an application prior to\nimplementation of the City’s 6th Cycle (2021-2029) Housing Element.\nStaff Report Printout\na. Attachment B PC Resolution 23-011.docx\nb. Attachment A Ordinance Incentives for Certain Housing Projects 071823

B. Introduction and First Reading of Ordinance Amending Santa Monica Municipal Code 7.18.040 for\nWell Prohibition in the City\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemptions pursuant to Section 15061 (b)(3) and Section\n15308 of the CEQA Guidelines.\n2. Introduce the first reading of the attached ordinance to amend Santa Monica Municipal\nCode 7.18.040 for well prohibition in the City of Santa Monica.\nStaff Report Printout\na. Amended 7.18.040 Well Prohibition Ordinance\nb. Adoption of Ordinance Adding 7.18 Well Prohibition to the Santa Monica Municipal Code (Web\nLink)

A. Approval of the City of Santa Monica Legislative Platform for Fiscal Years 2023-2025\nNew Item Received. 7/13/2023\nRecommended Action\nStaff recommends that the City Council:\n1. Approve the attached 2023 State and Federal Legislative Agendas, which detail both the\nCity’s historic legislative priorities and emerging concerns, aligned with the Council’s\nadopted community and budget priorities for FY 2023-2025;\n2. Provide feedback to inform City staff’s competitive procurement process for new State\nand Federal representative and lobbying service to be undertaken in fall 2023; and\n3. Authorize the City Manager to negotiate and execute a first modification to agreement\n#10693 in the amount of $25,000 with Shaw Yoder Antwih Schmelzer & Lange for state\nlegislative advocacy services for the City Manager's Office. This will result in a five-year\nagreement with a new total amount not to exceed $273,021.\n4. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. 2023-25 State Legislative Platform DRAFT for City Council\nb. 2023-25 Federal Legislative Platform DRAFT for City Council\nc. June 12, 2018 Staff Report for Award of Contracts for State and Federal Lobbying Services (Web\nLink)\nd. April 27, 2021 Staff Report for Approval of Legislative Platform (Web Link)

A. Public Hearing and Adoption of Resolution Approving the California Enterprise Development Authority\n(CEDA) to Issue Revenue Obligations for New Roads School\nRecommended Action\nStaff recommends that the City Council:\n1. Hold a public hearing under the requirements of the Tax and Equity Fiscal Responsibility\nAct (“TEFRA”) and the Internal Revenue Code of 1986, as amended;\n2. Adopt a resolution approving the issuance of California Enterprise Development\nAuthority Revenue Obligations (the “Obligations”) in an amount not-to-exceed\n$25,000,000 for the benefit of New Roads School, a California nonprofit public benefit\ncorporation, or a related or successor entity (the “Borrower”); and\n3. Adopt a finding of no possibility of significant impact pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines\nStaff Report Printout\na. Attachment A - New Roads School Santa Monica City Council Resolution 11382\nb. New Roads School Santa Monica City Council Resolution 070623 (001)

A. Appointment to two annual Councilmember vacancies on the Audit Subcommittee for a term ending\nJune 30, 2027. New Item Received. 7/13/2023\nStaff Report Printout

B. Request of Councilmember Zwick, Mayor Davis, and Councilmember Torosis that the City Council\ndirect the City Manager to present to council on an electric bike point-of-sale subsidy program for\nlow- and moderate-income Santa Monica residents utilizing anticipated funding from the Department\nof Energy’s Energy Efficiency and Conservation Block Grant program (EECBG). The presentation\nshould include staff recommendations for income qualification thresholds, level of subsidy, and total\nnumber of vouchers offered, as well as a timeline for implementation.\nNew Item Received. 7/13/2023\nStaff Report Printout\nADJOURNMENT\nPowered by Granicus

A. Conference with Legal Counsel – Existing Litigation – Gov. Code Section 54956.9(d)(1): Hillcrest\nCountry Club v. County of Los Angeles et al; LASC Case No. 23STCV03479\nNew Item Received. 7/13/2023

B. Conference with Legal Counsel – Existing Litigation, Deciding Whether to Participate as an Amicus –\nGov. Code Section 54956.9(d)(1); L.W. et al., by and through her parents and next friends,\nSamantha Williams and Brian Williams v. Jonathan Skrmetti et al., Case No. 3:23-cv-00376, United\nStates District Court, M.D. Tennessee New Item Received. 7/13/2023

C. Conference with Real Estate Negotiator pursuant to Government Code Section 54956.8: Properties:\n1636 5th Street, Santa Monica California (Parking Lot 29) (APNs 4290-011-903, 4290-011-904,\n4290-011-905), 1636 5th Street, Santa Monica, California (Apple Building) (APN 4290-011-906),\nExpo Terminus Line Parking Lot, Santa Monica, California (APNs 4290-011-909, 4290-011-902, &\n4290-011-901); City Negotiators: Jennifer Taylor, Economic Development Manager, and Nia Tang,\nSenior Development Analyst; Owner of Record: City of Santa Monica; Persons to be negotiated with:\nFrank B. Chang, Vice President of Acquisitions, AMCAL Multi-Housing, Inc.; Under negotiation: Price\nand Terms of Payment for Sale New Item Received. 7/13/2023\nStaff Report Printout

D. Conference with Real Estate Negotiator pursuant to Government Code Section 54956.8: Properties:\n1636 5th Street, Santa Monica California (Parking Lot 29) (APNs 4290-011-903, 4290-011-904,\n4290-011-905), 1636 5th Street, Santa Monica, California (Apple Building) (APN 4290-011-906),\nExpo Terminus Line Parking Lot, Santa Monica, California (APNs 4290-011-909, 4290-011-902, &\n4290-011-901); City Negotiators: Jennifer Taylor, Economic Development Manager, and Nia Tang,\nSenior Development Analyst; Owner of Record: City of Santa Monica; Persons to be negotiated with:\nAaron Sorochinsky, AVP, Investments, Cypress Equity; Under negotiation: Price and Terms of\nPayment for Sale New Item Received. 7/13/2023\nStaff Report Printout

E. Conference with Real Estate Negotiator pursuant to Government Code Section 54956.8: Property:\n1855 Main Street, Santa Monica, California (Civic Auditorium) (APN 4290-013-901); City\nNegotiators: Jennifer Taylor, Economic Development Manager, and Nia Tang; Owner of Record: City\nof Santa Monica; Persons to be negotiated with: Cary Upton, Chief Operations Officer, Santa Monica\nMalibu Unified School District; Under negotiation: Price and Terms of Payment for Sale\nNew Item Received. 7/13/2023

F. Conference with Real Estate Negotiator pursuant to Government Code Section 54956.8: Property:\n1855 Main Street, Santa Monica, California (Civic Auditorium) (APN 4290-013-901); City\nNegotiators: Jennifer Taylor, Economic Development Manager, and Nia Tang, Senior Development\nAnalyst; Owner of Record: City of Santa Monica; Persons to be negotiated with: Jesus Hernandez,\nDirector of Housing Development, Community Corporation of Santa Monica; Under negotiation: Price\nand Terms of Payment for Sale New Item Received. 7/13/2023

G. Conference with Labor Negotiator: Government Code Section 54957.6 -- Agency Designated\nRepresentatives: City Manager David White and Chief People Officer Lori Gentles; Bargaining Units:\nATA-Administrative Team Associates; IBT-California Teamsters Local 911; FEMA-Santa Monica Fire\nExecutive Management Association; FIRE-Santa Monica Firefighters Local 1109 IAFF; MEA-Municipal\nEmployees Association; AFSCME Local 4819, Management Team Association; PALSSU-Public\nAttorneys’ Legal Support Staff Union; PAU- Public Attorneys Union; POA-Santa Monica Police Officers\nAssociation; SMART TD-The International Association of Sheet Metal, Air, Rail, and Transportation\nWorkers - Transportation Division, Local 1785; STA- Supervisory Team Associates; Coalition of Santa\nMonica City Employees; Unrepresented Employees: Confidential Unrepresented Employees (CUE)\nPay Plan: Assistant City Treasurer, Assistant Director-Finance, Assistant Human Resources Director,\nBudget Manager, Executive Administrative Assistant-Human Resources, Human Resources Analyst,\nHuman Resources Information Systems Analyst, Human Resources Manager, and Senior Human\nResources Analyst; Executive Pay Plan (EPP) Unrepresented Participants: City Manager, Assistant\nCity Manager, Deputy City Manager, Assistant to City Manager, City Clerk, City Attorney, Assistant\nCity Attorney, Rent Control Administrator, Police Chief, Fire Chief, Director of Community\nDevelopment, Director of Community Services, Director of Transportation, Director of Finance,\nDirector of Human Resources, Director of Information Services, Director of Library Services, and\nDirector of Public Works\nStaff Report Printout\nThe following is the order of business for items to be heard no earlier than 7:00 p.m.

A. City Manager's Report\nStaff Report Printout

A. Award Construction Contract for Street Lighting Modernization Program - Package 3 and Authorize a\nModification for Design and Construction Support Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt of finding of Categorical Exemptions pursuant to Section 15302 and Section 15303\nof the California Environmental Quality Act (CEQA) Guidelines.\n2. Award Bid #SP2598 to International Line Builders, Inc. dba ILB Electric, a California-based\ncompany, for construction services for the Street Lighting Modernization Program –\nPackage 3 Project for the Public Works Department.\n3. Authorize the City Manager to negotiate and execute a contract with International Line\nBuilders, Inc. dba ILB Electric in an amount not to exceed $1,793,464, including a 10%\ncontingency.\n4. Authorize the Director of Public Works to issue any necessary change orders to complete\nadditional work within contract authority.\n5. Authorize the City Manager to negotiate and execute a second modification to\nprofessional service agreement #9337 (CCS) in the amount of $206,000 with Willdan\nEngineering for design and construction support services for the Public Works\nDepartment. This will result in a five-year amended agreement with a new total amount not\nto exceed $635,000, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. November 14, 2017 Staff Report (Web Link)\nb. May 28, 2019 Staff Report (Web Link)\nc. February 8, 2011 Staff Report\nd. Original PSA 9337 Willdan\ne. PSA #9337 Modification #1\nf. Oaks Form - ILB Electric\ng. Oaks Form - Willdan Engineering

B. Approval of 2022 Grant Acceptance for State Homeland Security Program (SHSP)\nRecommended Action\nStaff recommends that the City Council:\n1. Authorize the City Manager to accept a grant awarded in the amount of $185,000 from\nthe Federal Emergency Management Agency for the 2022 State Homeland Security\nGrant Program to the Fire Department, and to accept all grant renewals.\n2. Authorize the City Manager to execute all necessary documents to accept the grant, all\ngrant renewals, and modifications.\n3. Authorize the City Manager to negotiate and execute a first modification to Contractual\nServices Agreement #11339 in the amount of $185,000 with Fire Resources LLC, a\nCalifornia-based company, for Regional Training Officer services on behalf of the Los\nAngeles Area Fire Chiefs’ Association. This will result in a three-year amended\nagreement with a new total amount not to exceed $555,000.\n4. Adopt a finding of categorical exemption pursuant to Section 15322 of the California\nEnvironmental Quality Act (CEQA) Guidelines.\n5. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section\nof this report.\nStaff Report Printout\na. Printout-5468-1007-M21875 Fire Resources December 2022\nb. Printout-5424-1007-M21683 Award Fire Resources 11.15.22\nc. 04 Fire Resources Oaks exp 9.27.23\nd. Complete_with_DocuSign_02_PSA_Fire_Resources

C. Award RFP No. 363 and enter into Agreement with TeamCivX to provide strategic advisory and\ncommunication services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\n2. Award RFP 363 to TeamCivX, LLC, to provide strategic advisory and communication\nservices regarding potential ballot measures for the Finance Department.\n3. Authorize the City Manager to negotiate and execute a professional services agreement\nwith ­TeamCivX, LLC, a California Corporation, in an amount not to exceed $400,000 for a\nfive-year period, with future year funding contingent on Council budget approval.\nStaff Report Printout\na. TeamCivX OAKS INITIATIVE FORM

D. Award RFP to Geoscience Support Services, Inc. for On-Call Hydrogeological Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nguidelines.\n2. Award RFP# 345 to Geoscience Support Services, Inc., for on-call hydrogeological\nservices for the Public Works Department.\n3. Authorize the City Manager to negotiate and execute an agreement with Geoscience\nSupport Services, Inc., in an amount not to exceed $1,402,000 over a five-year period,\nwith future year funding contingent on Council budget approval.\nStaff Report Printout\na. November 27, 2018 Staff Report (Web Link)\nb. Oaks Initiative Form - Geo Science

E. Authorize and Execute a First Modification to the Agreement with Safeguard US Inc. for Fall\nProtection Services\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15301 (Existing Facilities),\nof the California Environmental Quality Act (CEQA) Guidelines.\n2. Authorize the City Manager to negotiate and execute a first modification to agreement\n#11149 in the amount of $299,023 (including a 15% contingency) with Safeguard US, Inc.\nto provide fall protection infrastructure in response to the findings of a fall hazards\nlocation report conducted as part of the City’s Risk Management program. This will result\nin a four-year amended agreement with a new total amount not to exceed $1,930,957,\nwith future year funding contingent on Council budget approval.\n3. Authorize the Director of Public Works to issue any necessary change orders to complete\nadditional work within contract authority.\nStaff Report Printout\na. Staff Report - April 13, 2021 Original Award (Web Link)\nb. Quote - Safeguard US, Inc. Fall Protection Package 2\nc. Oaks Initiative Form - Safeguard US, Inc.\nd. 0001 - Safeguard Original Agreement

F. Authorization to Convert the Caliber of Patrol Rifles used by the Santa Monica Police Department\nfrom 5.56 NATO to .300 Advanced Armament Corporation (AAC)\nRecommended Action\nStaff recommends the City Council:\n1. Adopt a finding of Categorical Exemption pursuant to Section 15302 (Replacement or\nReconstruction) of the California Environmental Quality Act (CEQA) guidelines.\n2. Authorize the Chief of Police to convert the caliber rounds of the patrol rifles used by the\nSanta Monica Police Department from 5.56 NATO to .300 Advanced Armament\nCorporation (AAC).\nStaff Report Printout\na. Staff Report - 9.27.2022 (Web Link)

G. Authorization to Accept FEMA Assistance to Firefighters Grant (AFG) and authorize purchase of\nautomated chest compression devices\nRecommended Action\nStaff recommends that the City Council:\n1. Authorize the City Manager to accept a grant awarded in the amount of $101,818.18\nfrom the Federal Emergency Management Agency Assistance to Firefighters Grant\n(AFG) to partially cover the purchase of four automated chest compression devices for\nthe Fire Department.\n2. Authorize the City Manager to execute all necessary documents to accept the grant and\nall grant renewals.\n3. Authorize the Procurement Manager to issue a purchase order with Stryker Corporation\nfor the purchase of automated chest compression devices for the Fire Department. This\nrecommended award is made as an exception to the competitive bidding process\npursuant to Section 2.24.250(c) and is for a total amount not to exceed $143,074 with\nfuture year funding contingent on Council budget approval.\n4. Authorize budget changes as outlined in the Financial Impacts & Budget Actions section\nof this report.\n5. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. 03 Stryker Oaks updated exp 3-14-2024

H. Approval of Fifth Contract Modification with Gafcon for Citywide State and Federal labor compliance\nand certified payroll monitoring\nRecommended Action\nStaff recommends that the City Council:\n1. Authorize the City Manager to negotiate and execute a fifth modification to agreement\n#10435 in the amount of $210,000 with Gafcon, Inc. to provide citywide State and\nFederal labor compliance and certified payroll monitoring on an as-needed basis, for an\nadditional seven-month period. This will result in a seven years and seven months\namended agreement with a new total amount not to exceed $1,710,000, with future year\nfunding contingent on Council budget approval; and\n2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines\nStaff Report Printout\na. Gafcon, Inc. FY22-23 Oaks\nb. Attachment C - Gafcon First Contract Modification - 2.28.17\nc. Attachment B - Gafcon 2nd Contract Modification - 3.27.18\nd. Attachment A - Gafcon 3rd Contract Modification - 12.15.20\ne. Gafcon Contract#10435 agreement and modifications

K. Approval of Sixth Modification to the Construction Contract with Hathaway Dinwiddie for the City\nYards Modernization Project New Item Received. 7/13/2023\nRecommended Action\nStaff recommends that the City Council:\n1. Adopt a finding that the Microgrid and Water Resources Tenant Improvements were\nanalyzed as part of the City Yards Master Plan Environmental Impact Report (EIR) and\nAddendum, and no further review is required pursuant to the California Environmental\nQuality Act (CEQA).\n2. Authorize the City Manager to negotiate and execute a sixth modification to Design-Build\nContract #10371 (CCS) using mainly grant funds in the amount of $11,400,000 with\nHathaway Dinwiddie Construction Company for design and construction services of the\nMicrogrid and Water Resources Tenant Improvements as part of the City Yards\nModernization – Package A Project for the Public Works Department. This would result in\na five-year amended agreement with a new total amount not to exceed $98,673,039, with\nfuture year funding contingent on Council budget approval.\n3. Authorize the Director of Public Works to issue any necessary change orders to complete\nadditional work within contract authority.\nStaff Report Printout\na. Staff Report - Award Design Contract for the City Yards Modernization Project (Web Link)\nb. Staff Report - Fifth Modification to GMP with HDCC (Web Link)\nc. Oaks Initiative Form - Hathaway Dinwiddie 2023-06-08\nd. Staff Report - Fiscal Year 22-23 Midyear Budget Staff Report (Web Link)\ne. Contracts

L. Authorize the City Manager to negotiate and execute a fifth modification to Contract No. 10684\n(CCS) with West Coast Care Foundation in the amount of $150,000 for homeless outreach services\nItem Pulled at the Request of Staff. 7/12/2023\nRecommended Action\nStaff recommends that the City Council:\n1. Authorize the City Manager to negotiate and execute a fifth modification to Contract No.\n10684 (CCS) in the amount of $150,000 with West Coast Care Foundation for homeless\noutreach services. This will result in a six-year amended contract with a new total amount\nnot to exceed $1,300,000; and\n2. Adopt a finding of no possibility of significant effect pursuant to Section 15061(b)(3)\n(Common Sense Exemption) of the California Environmental Quality Act (CEQA)\nGuidelines.\nStaff Report Printout\na. 2023 OAKS INITIATIVE FORM WCC\nb. Attachment A West Coast Care Staff Report 5.22.18\nc. Attachment B Staff Report 12A 6-28-22\nd. Professional Services Agreement Original - Fourth Mod West Coast Care

A. Receive Update and Take Action to Advance Racial Justice, Equity, and Social Diversity\nNew Item Received. 7/13/2023\nRecommended Action\nStaff recommends that the City Council review and comment on the FY 2023-24 Equity Plan for\nthe Diversity, Equity and Inclusion (DEI) team in the City Manager’s Office and direct staff to\nproceed with the implementation of the plan.\nStaff Report Printout\na. Racial Equity Assessment Tool

A. Annual Appointments to the following Boards and Commissions. Continued from 6/27/2023.\nNew Item Received. 7/13/2023\nBoard/Commission No. of Term End Special Requirements\nSeats Date\nAirport Commission 2 6/30/2027 Reside in the City.\nArchitectural Review Board 1 6/30/2027\nArts Commission 3 6/30/2027 Reside or work in the City.\nCommission on Sustainability, 2 6/30/2027 Reside or work in the City.\nEnvironmental Justice and the\nEnvironment\nDisabilities Commission 1 6/30/2027 Reside in the City.\nHousing Commission 2 6/30/2025 Two must be affordable housing\nprogram participant where one is\n62-years or older and the other is\nunhoused or formerly unhoused.\nHuman Services Commission 2 6/30/2027 Reside in the City.\nPersonnel Board 1 6/30/2027 Reside in Santa Monica or LA\nCounty that is employed within the\nCity, own property or hold\nbusiness licenses in the City\nPlanning Commission 3 6/30/2027 Reside in the City.\nPublic Safety Reform and 3 6/30/2027 At least one shall be between 18-\nOversight Commission 22 years.\nRecreation and Parks 1 6/30/2027 Reside in the City.\nCommission\nSanta Monica Library Board 1 6/30/2027 Reside in the City.\nUrban Forest Task Force 2 6/30/2025 Must be current or past certified\narborist. All must reside, work or\nhold business licenses in the City\nStaff Report Printout\na. Applicant List\nc. Written Comments