Signal Hill — 2023-06-13

a. VICE MAYOR WOODS WILL REPORT ON HER ATTENDANCE AT THE\nCALIFORNIA CONTRACT CITIES ASSOCIATION ANNUAL MUNICIPAL\nSEMINAR MAY 17-20, 2023.

a. A REPRESENTATIVE FROM THE GREATER LOS ANGELES VECTOR\nCONTROL DISTRICT WILL PROVIDE A PRESENTATION TO CITY COUNCIL.

b. THE PUBLIC WORKS DIRECTOR WILL PROVIDE A PROGRESS UPDATE\nFOR THE RESERVOIR PARK STORM WATER CAPTURE PROJECT.

a. PUBLIC HEARING - RESOLUTION CONFIRMING THE DIAGRAM AND\nASSESSMENT FOR LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT\nNO. 1 AND LEVYING ASSESSMENTS ON ASSESSABLE LOTS AND\nPARCELS FOR FISCAL YEAR (FY) 2023-24\nSummary:\nThe Landscape and Lighting Maintenance District (LLMD) was formed in 1992\nto pay for the maintenance of common landscaped areas within the California\nCrown Tract, located south of East Hill Street, north of East 19th Street, west of\nTemple Avenue, and east of North Orizaba Way. Annually, the City Council\nmust initiate proceedings to renew the levy and collection of special\nassessments for the LLMD. The proposed resolution declares the City Council's\norder to levy and collect the proposed assessments of $93,150 for FY 2023-24.\nThe proposed annual assessment for basic lots is $941.70, representing a ten\npercent increase of $85.61. The proposed annual assessment for landscape\neasement lots is $1,264.68, representing a ten percent increase of $114.97. The\nproperty owners approved the proposed assessments within the LLMD through\nthe last Proposition 218 hearing that occurred on June 14, 2022.\nRecommendation:\n1. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT FOR\nLANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 1 AND\nLEVYING ASSESSMENTS ON ASSESSABLE LOTS AND PARCELS FOR\nFISCAL YEAR 2023-24

a. MAINTENANCE SERVICES AGREEMENT WITH CLEANSTREET, LLC\n(CLEANSTREET) FOR CITYWIDE STREET SWEEPING\nSummary:\nThe City Council will consider entering into a Maintenance Services Agreement\nwith CleanStreet for citywide street sweeping services to maintain high standard\nof cleanliness and satisfy the California Municipal Separate Storm Sewer\nSystem (MS4) permit requirements. Following a bid process, the City received\ntwo bids which resulted in higher than expected costs due to recent legal\ndevelopments with prevailing wage law. The proposed contract term is for three\nyears with compensation not-to-exceed $314,847.20 per year. The City’s Fiscal\nYear 2023-2024 Operating Budget includes sufficient funding to cover the cost\nof this service.\nRecommendation:\n1. Authorize the City Manager to enter into a Maintenance Services\nAgreement with CleanStreet to provide citywide street sweeping services,\nin a form approved by the City Attorney. The term of the agreement is for\nthree years with compensation not-to-exceed $314,847.20 per year.\n2. Authorize contingencies of $18,344.80 and up to a 180-day term\nextension pursuant to the City’s Purchasing and Contracting Guidelines,\nto be utilized for extra services or emergency response calls if approved\nby the Public Works Director.

b. HILLBROOK PARK COMMUNITY OUTREACH AND PROJECT UPDATE\nSummary:\nIn January 2023, the City entered into an agreement with Architerra Design\nGroup (ADG) to prepare the Hillbrook Park Renovation Design and conduct\ncommunity outreach. Staff and ADG have collaborated and conducted\ncommunity engagement and outreach activities in April and May 2023 to garner\nfeedback on the redesign of the park. ADG will share the results of the outreach\nwith City Council.\nRecommendation:\nProvide feedback and receive and file.

c. PROPOSITION A TRANSPORTATION PROGRAMS AND CONTRACT\nSERVICES AGREEMENTS FOR FISCAL YEAR (FY) 2023-24\nSummary:\nThe City receives Proposition A (Prop A) revenues each year to be utilized for\ntransportation-related programs. A written request for funding approval must be\nsubmitted to the Los Angeles County Metropolitan Transportation\nAuthority for all new and ongoing projects. Contract Service Agreements have\nbeen prepared for Long Beach Public Transportation Company (Long Beach\nTransit) to provide Dial-A-Lift and Fixed Route Bus services for FY 2023-24.\nRecommendations:\n1. Authorize the City Manager to submit a request to LACMTA for FY 2023-\n24 Prop A Transportation Programs based upon the estimated funding\nallocation of $340,586;\n2. Authorize the City Manager to execute a Contract Services Agreement\nbetween the City, Global Paratransit, Inc. and Long Beach Transit, for a\none-year term, in the amount of $10,150 for the Dial-A-Lift service, in a form\napproved by the City Attorney; and,\n3. Authorize the City Manager to execute a Contract Services Agreement\nbetween the City and Long Beach Transit for a one-year term, in the\namount of $76,162 for the Fixed Route Bus Services, in a form approved by\nthe City Attorney.

d. APPROVAL OF AGREEMENT WITH GO TO TECHNOLOGIES USA, INC.\n(GOTO) FOR A CITYWIDE PHONE VOIP SYSTEM\nSummary:\nStaff is recommending approval of an Agreement with GoTo Technologies USA\nInc. (GoTo) for telecommunications services for a forty-two month-term, in an\namount not to-exceed $94,128.45 (with an additional 10% for contingency), for\ncloud hosted Voice Over Internet Protocol (VOIP) phone system and\ntelecommunication services The current phone system has outdated hardware\nand software and is no longer supported by the manufacturer. Subject to City\nCouncil approval, the implementation of the project would be completed by end\nof November 2023.\nRecommendation:\nAuthorize the City Manager to enter into an Agreement with GoTo for\ntelecommunications services for a forty-two month term, in an amount not\nto-exceed $94,128.45 (with an additional 10% for contingency as needed) for\ncloud hosted Voice Over Internet Protocol (VOIP) phone system in a form\napproved by the City Attorney.

e. CONTRACT SERVICES AGREEMENT WITH CLEARSOURCE FINANCIAL\nCONSULTING FOR PREPARATION OF A COMPREHENSIVE FEE\nSCHEDULE, DEVELOPMENT IMPACT FEE STUDY, AND COST\nALLOCATION PLAN\nSummary:\nThe City Council will consider approving a Contract Services Agreement with\nClearsource Financial Consulting (Clearsource) for preparation of a\ncomprehensive fee schedule, development impact fee study, and a cost\nallocation plan. The City released an RFP for these services on March 1, 2023,\nwith a proposal due date of March 31, 2023. The City received four proposals by\nthe deadline. Following staff review of proposals and interviews, Clearsource\nwas the highest ranked firm. If approved by City Council, the work can be\ncompleted within a five-month period from the start date.\nRecommendation:\nAuthorize the City Manager to enter into a Contract Services Agreement with\nClearsource for preparation of a comprehensive fee schedule, development\nimpact fee study, and a cost allocation plan, in the amount of $86,570, in a form\napproved by the City Attorney.

f. CONTRACT SERVICES AGREEMENT WITH AXON ENTERPRISE, INC.\n(AXON)\nSummary:\nThe City Council will consider entering into a new Contract Services Agreement\nwith Axon for new body worn cameras, in-car cameras, and a cloud-based\nevidence storage system in the amount of $453,594.86, for a 5-year term, in a\nform approved by the City Attorney. Axon has been deployed by more major\ncities than any other police body camera system and is the industry standard at\nthis time. Subject to the City Council’s approval of the proposed contract, Axon\nwould roll out the cloud-based evidence storage system this summer.\nDeployment of body worn cameras would take place by September 2023 while\nthe in-car camera would be deployed by spring 2024.\nRecommendation:\nAuthorize the City Manager to enter into a Contract Services Agreement with\nAxon for body worn cameras, in-car cameras, and cloud-based evidence\nstorage in the amount of $453,594.86, for a 5-year term, in a form approved by\nthe City Attorney.

a. ADOPTION OF A RESOLUTION APPROVING THE CITY OF SIGNAL HILL\nLOCAL ROADWAY SAFETY PLAN (LRSP)\nSummary:\nThe City Council will consider adopting a resolution approving an LRSP to\nenhance the safe transportation environment and improve the City’s ability to\nobtain transportation infrastructure related grants, such as Safe Streets and\nRoads for All and Safe Routes to Schools. An LRSP is a roadway safety\nplanning document that provides a holistic analysis of historical vehicle,\npedestrian, and bicycle crash data and provides a roadmap for implementation\nof safety improvements. On September 13, 2022, the City Council approved a\nProfessional Consultant Services Agreement with Minibar & Associates, Inc. to\ncollaboratively work with City staff to develop the City of Signal Hill’s LRSP.\nWorking with its consultant, the City recently completed the LSRP and\nrecommends the City Council adopt a Resolution approving the plan. Adoption\nof the Resolution will enable the City to comply with Caltrans requirements and\nremain eligible for grant funding to implement specific safety measures.\nRecommendation:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, APPROVING THE CITY’S LOCAL ROAD SAFETY PLAN

b. RESOLUTION DECLARING FINAL ACCEPTANCE OF THE DISCOVERY\nWELL PARK IMPROVEMENT PROJECT (PROJECT NOS. 80.23005 &\n80.23006) PURSUANT TO THE PUBLIC WORKS CONTRACT WITH\nPLAYCORE WISCONSIN, INC., DBA GAMETIME\nSummary:\nOn October 25, 2022, the City Council authorized a Public Works Contract with\nGameTime for the installation of new playground equipment; resurfacing of\nbasketball court; and installation of new pickleball court On May 9, 2023,\nGameTime completed the contract scope of work per the plans and\nspecifications to the satisfaction of the Public Works Department. Final cost of\nthe construction was $403,028.14. Staff is recommending final acceptance of\nthe work performed by GameTime and issuance of final payment.\nRecommendation:\n1. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL\nHILL, CALIFORNIA, DECLARING WORK COMPLETED IN\nCONFORMANCE WITH THE PLANS AND SPECIFICATIONS FOR THE\nDISCOVERY WELL PARK IMPROVEMENT PROJECT (PROJECT NOS.\n80.23005 & 80.23006) IN THE CITY OF SIGNAL HILL, IN\nACCORDANCE WITH THE CONTRACT ENTERED INTO BETWEEN\nPLAYCORE WISCONSIN, INC., DBA GAMETIME, AND THE CITY OF\nSIGNAL HILL\n2. Authorize staff to release retention withheld on the project in the amount of\n$20,151.41.

c. CONTRACT AMENDMENT REGISTER DATED JUNE 13, 2023\nSummary:\nThe Contract Amendment Register is a listing of proposed contract amendments\nand project changes orders eligible for streamlined processing based upon the\nfollowing criteria as documented in the City’s Purchasing Policy:\n· Funds have been authorized as part of the adopted fiscal year Operating\nBudget;\n· Staff are satisfied with the goods/services received to date; and\n· City Manager has reviewed and approved each amendment for\nstreamlined processing.\nThe contract amendments being presented for City Council consideration are as\nfollows:\nBear Communications, Inc provides infrastructure, maintenance, and repair\nservices to the Police Department’s radio hardware. The proposed amendment\nextends the term by one year through June 30, 2024 and revises the\nnot-to-exceed contract amount to $203,133.00. The annual maintenance costs\nare currently $23,998.56; these costs have increased every one to two years,\nbased on the contractor’s increased cost of providing service.\nRange Systems, Inc. - provides service to the Police Department firing range\ntargeting system. The proposed amendment is for an additional scope of work\n(installation of electrical conduit and 120V service to the control cabinet) in the\namount of $5,807.00, revising the not-to-exceed amount to $51,553.00. It is\nestimated the work will be completed by early FY 2023-24.\nRecommendation:\nAuthorize the Contract Amendment Register dated June 13, 2023.

d. WARRANT REGISTER DATED JUNE 13, 2023\nSummary:\nThe Warrant Register is a listing of all general disbursements issued since the\nprior warrant register and warrants to be released upon City Council approval.\nRecommendation:\nAuthorize payment of the Warrant Register dated June 13, 2023.