Signal Hill — 2023-12-12

a. CITY COUNCIL REORGANIZATION\nSummary:\nThe City Council will reorganize by selecting a new Mayor and Vice Mayor.\nStrategic Plan Goal(s):\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness of City services.\nRecommendations:\n1. The City Council will reorganize by selecting a new Mayor and Vice Mayor.\n2. The newly appointed Mayor will present a proclamation to outgoing Mayor\nHansen.

b. PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH DUDEK TO\nPREPARE AN UPDATE TO THE WATER MASTER PLAN AND RATE STUDY\nSummary:\nThe City Council will consider approving a Professional Consultant Services\nAgreement with Dudek for the preparation of an update to the 2018 Water\nMaster Plan (WMP) and the 2019 Water System Rate Study, in the amount of\n$336,423 (with a contingency of up to $33,642.30). The City released a Request\nfor Proposals (RFP) for these services on November 3, 2023, with a proposal\ndue date of November 27, 2023; the City received two proposals by the\ndeadline. Following staff review of proposals and interviews, Dudek was the\nhighest ranked firm. Based on the evaluation process, staff believes Dudek is\nthe best qualified firm with the proper experience to prepare a comprehensive\nwater master plan based on the qualification criteria identified in the RFP. If\napproved by the City Council, staff anticipates work can begin on December 15,\n2023, and be completed within a nine-month period, by fall 2024, from the\ncontract start date.\nStrategic Plan Goal(s):\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nRecommendations:\n1. Authorize the City Manager to enter into a Professional Consultant Services\nAgreement with Dudek for the preparation of an update to the 2018 Water\nMaster Plan and 2019 Rate Study, for a 9-month term contract (with one 3\n-month extension) for a not-to-exceed contract amount of $336,423, in a\nform approved by the City Attorney.\n2. Authorize the Public Works Director to utilize a project contingency of up to\n10% ($33,642.30).\n3. Adopt a resolution entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA AMENDING THE ADOPTED BUDGET AND AUTHORIZING\nBUDGET APPROPRIATIONS FOR FISCAL YEAR 2023-24

c. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR\n2022-23\nSummary:\nThe Annual Comprehensive Financial Report (ACFR) is an independently\naudited summary report of the financial transactions of the City for Fiscal Year\n(FY) 2022-23, providing relevant financial information to the City Council,\nresidents, current and future employees, grant entities, creditors, bond investors,\nrating agencies, and other interested parties. This audit is performed in\ncompliance with City Charter requirements with the results presented to the City\nCouncil for review.\nThe audit was completed by the City's independent auditor, RAMS, Rogers,\nAnderson, Malody & Scott, LLP, Certified Public Accountants, which issued an\nunqualified opinion audit report, otherwise known as a “clean opinion” finding\nnothing of material concern in the City’s internal controls, financial, and\nbookkeeping practices. The independent auditor’s unmodified report provides\nassurance the ACFR, and the audited information within, present fairly the City’s\nfinancial position for the fiscal year ending June 30, 2023.\nAs part of this report, staff normally provides detailed information and allocation\nrecommendations regarding any General Fund Operating Surplus or Deficit.\nThe FY 2022-23 General Fund surplus is $8.0 million as reported in the ACFR.\nStaff will return to the City Council on January 23, 2024, to provide\nrecommendations regarding the proposed surplus appropriations. This\nproposed time extension will allow staff to conduct a detailed analysis of the\nsurplus that will identify ongoing revenue updates, requests to re-appropriate\nunutilized budget appropriations, one-time expenditure requests for department\noperations, programs or special projects, and reserve allocations resulting in\nbudget adjustments for the current fiscal year.\nStrategic Plan Goal(s):\nGoal 1 Financial Stability: Ensure the City’s long-term financial stability and\nresilience.\nRecommendations:\n1. Receive and file the City’s ACFR for FY 2022-23.\n2. Direct staff to return in January with proposed appropriations for the FY 2022\n-23 General Fund operating surplus.\n3. Direct staff to distribute copies of the ACFR for FY 2022-23 as required, as\nwell as to the Office of the City Clerk to be placed on file for the general\npublic and posted on the City’s website.

d. 2024 COMMEMORATIVE FLAG DISPLAY SCHEDULE\nSummary:\nThe City Council will consider adopting the 2024 Commemorative Flag Display\nSchedule by resolution.\nStrategic Plan Goal(s):\nGoal No. 5 High-Functioning Government: Strengthen internal\ncommunication, recruitment, retention, systems, and processes to\nincrease the effectiveness and efficiency of City services.\nRecommendation:\nAdopt the resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, ADOPTING THE 2024 COMMEMORATIVE FLAG DISPLAY\nSCHEDULE

a. WAIVE THE READING OF ORDINANCES IN FULL AND AUTHORIZE\nREADING BY TITLE ONLY\nSummary:\nThe recommended action waives reading of ordinances in full and authorizes\nreading by title only. The purpose of this item is to help streamline the Council\nmeeting process, to avoid unnecessary delay and to allow more time for\nsubstantive discussion of items on the agenda.\nStrategic Plan Goal(s):\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendation:\nWaive the reading of all ordinances. Wherein the titles appear on the public\nagenda; said titles shall be determined to have been read by title, and further\nreading is waived.

b. ADOPTION OF ORDINANCE NO. 2023-11-1545 ADDING CHAPTERS 5.06\n(SIDEWALK VENDING), 5.36 (MOBILE FOOD VENDING), 8.58 (VACANT\nPROPERTY MAINTENANCE), 9.65 (MEDIAN ISLANDS), 9.66 (CATALYTIC\nCONVERTERS), AND 9.67 (SPEED CONTESTS); AMENDING CHAPTERS\n5.14 (FILMING ACTIVITIES), 8.13 (ADMINISTRATIVE CITATION), 9.08\n(CONDUCT IN PUBLIC PLACES), 9.18 (LOUD OR UNRULY PARTIES,\nGATHERINGS AND OTHER DISTURBANCES OF THE PEACE), 1.01 (CODE\nADOPTION), 12.14 (CAMPING AND STORAGE OF PERSONAL PROPERTY\nON PUBLIC PROPERTY), 1.14 (MUNICIPAL ELECTION), 2.04\n(ADMINISTRATIVE OFFICER), 2.08 (COUNCIL MEETINGS), 2.80\n(PERSONNEL RULES FOR CLASSIFIED AND NON-CLASSIFIED\nEMPLOYEES), OF THE SIGNAL HILL MUNICIPAL CODE TO IMPROVE AND\nENHANCE OPERATION OF THE CITY; AND FINDING THE ORDINANCE AS\nEXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT\nSummary:\nIn a proactive initiative to modernize the Signal Hill (“City”) Municipal Code, City\nstaff and the City Attorney’s office have worked together to identify portions of\nthe City’s Municipal Code requiring updates to conform with State law and\nintegrate best practices. This collaborative effort has resulted in amendments\nand new additions to the City’s Municipal Code including, but not limited to, code\nenforcement, vending regulations, health and safety, and other updates tailored\nto fit the community’s evolving needs. These updates to the Municipal Code are\npresented to the City Council in one comprehensive omnibus ordinance.\nStrategic Plan Goal(s):\nGoal No. 2 Community Safety: Maintain Community Safety by supporting\npublic safety services and increasing emergency preparedness.\nGoal No. 3 Economic & Downtown Development: Improve the local economy,\nsupport local businesses, and create a vibrant downtown core.\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention systems, and processes to increase\neffectiveness and efficiency of City services.\nRecommendation:\nAdopt Ordinance No. 2023-11-1545, entitled:\nAN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SIGNAL Hill,\nCALIFORNIA, ADDING CHAPTER 5.06 (SIDEWALK VENDING), 5.36 (MOBILE\nFOOD VENDING), 8.58 (VACANT PROPERTY MAINTENANCE), 9.65\n(MEDIAN ISLANDS), 9.66 (CATALYTIC CONVERTERS), AND 9.67 (SPEED\nCONTESTS); AMENDING CHAPTERS 5.14 (FILMING ACTIVITIES), 8.13\n(ADMINISTRATIVE CITATION), 9.08 (CONDUCT IN PUBLIC PLACES), 9.18\n(LOUD OR UNRULY PARTIES, GATHERINGS AND OTHER DISTURBANCES\nOF THE PEACE), 1.01 (CODE ADOPTION), 12.14 (CAMPING AND STORAGE\nOF PERSONAL PROPERTY ON PUBLIC PROPERTY), 1.14 (MUNICIPAL\nELECTION), 2.04 (ADMINISTRATIVE OFFICER), 2.08 (COUNCIL MEETINGS),\n2.80 (PERSONNEL RULES FOR CLASSIFIED AND NON-CLASSIFIED\nEMPLOYEES), AND 21.28 (TIME OF PAYMENT AND FINANCIAL\nCONTROLS) OF THE SIGNAL HILL MUNICIPAL CODE TO IMPROVE AND\nENHANCE OPERATION OF THE CITY; AND FINDING THE ORDINANCE AS\nEXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

c. CONTRACT SERVICES AGREEMENT WITH ANDREW (AJ) DAVIS OF\nPROJECT STREET GOLD FOR THE DESIGN, CONSTRUCTION, AND\nINSTALLATION OF OUTDOOR PUBLIC ART IN THE SIGNAL HILL PUBLIC\nLIBRARY ZINNIA COURTYARD\nSummary:\nThe City has a history of incorporating art into parks and public facilities. With\nthe opening of the Signal Hill Public Library, the City Council desired to enhance\nthe Signal Hill Public Library Zinnia Courtyard by encouraging creative\nexpression. To effectuate this purpose, the City Council formed the Arts\nSub-Committee (subcommittee) to facilitate the process and approved issuance\nof a Request for Proposals (RFP) for an outdoor public art project.\nThe City released the RFP in June 2023 and received 21 proposals.\nSubsequently, one artist withdrew their proposal leaving a total of 20 proposals.\nFollowing review of proposals, the subcommittee selected five (5) artists for an\ninterview. Upon conclusion of the evaluation process, the subcommittee\nrecommends the City award a contract to Andrew Davis (aka AJ Davis) of\nProject Street Gold, to design, construct, and install the outdoor public art piece\nin the Zinnia Courtyard.\nStaff recommends City Council approve the Contract Services Agreement with\nAndrew Davis of Project Street Gold to design, construct, and install the final\noutdoor public art in the Zinnia Courtyard in the amount not-to-exceed $80,000.\nThe estimated completion date for this project is April 2024.\nRecommendation:\nAuthorize the City Manager to execute the Contract Services Agreement with\nAndrew Davis of Project Street Gold for the design, construction, and installation\nof the outdoor public art piece in the Signal Hill Public Library Zinnia Courtyard,\nin an amount not to exceed $80,000, in a form approved by the City Attorney.

d. CONTRACT AMENDMENT REGISTER DATED DECEMBER 12, 2023\nSummary:\nThe Contract Amendment Register is a listing of proposed contract amendments\nand project change orders eligible for streamlined processing based upon the\nfollowing criteria as documented in the City’s Purchasing Policy:\n· Funds have been authorized as part of the adopted fiscal year Operating\nBudget\n· Staff are satisfied with the goods/services received to date and\n· The City Manager reviewed and approved each amendment for\nstreamlined processing.\nThe contract amendment being presented for City Council consideration is as\nfollows:\nMichael Baker International, Inc. for on-call water engineering services.\nAmendment No. 7 extends the term through June 30, 2024.\nStrategic Plan Goal(s):\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendation:\nAuthorize the Contract Amendment Register dated December 12, 2023.

e. RESOLUTION AMENDING THE HOURLY PART-TIME SALARY SCHEDULE\nTO COMPLY WITH THE CALIFORNIA STATE MINIMUM WAGE LAW\nSummary:\nThe City Council will consider an adjustment to the part-time salary schedule\nthat would update the City’s hourly, part-time salary ranges to comply with the\nCalifornia State minimum wage law. The State’s hourly minimum wage will\nincrease effective January 1, 2024, to $16.00 an hour. The City has five existing\npart-time classifications (Intern, Library Aide, Maintenance Helper, Police Aide,\nand Recreation Leader) whose wages would need to be updated accordingly to\ncomply with the law. City Council approval of the proposed Resolution is\nrequired to update the salary schedule effective January 1, 2024.\nStrategic Plan Goal(s):\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendation:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA, AMENDING SALARY RANGES FOR HOURLY, PART-TIME\nEMPLOYEES PREVIOUSLY ADOPTED BY RESOLUTION NO. 2023-06-6748\nTO COMPLY WITH THE CALIFORNIA MINIMUM WAGE LAW AND\nREPEALING ALL PRIOR RESOLUTIONS

f. FEE WAIVER REQUEST FOR THE FRIENDS OF SIGNAL HILL LIBRARY\n(FOSHL)\nSummary:\nStaff received a request from the FOSHL, a Signal Hill non-profit, for a facility\nand staffing fee waiver for the use of the Signal Hill Public Library Learning\nCenter for the following Tuesday dates in 2024: January 9, March 12, May 14,\nJuly 9, September 10, and November 12 from 4:45 p.m. to 6:45 p.m. along with\nThursday, May 16 and Thursday, October 17, 2024, from 10:00 a.m. to 5:00

g. SCHEDULE OF INVESTMENTS AND MONTHLY TRANSACTION REPORT\nSummary:\nThe Schedule of Investments is a listing of all surplus funds invested for both the\nCity and the Successor Agency to the former Signal Hill Redevelopment Agency\nas of the date shown on the report. The monthly transaction report provides the\nchanges in investments for the prior month.\nStrategic Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nRecommendation:\nReceive and file.

h. WARRANT REGISTER DATED DECEMBER 12, 2023\nSummary:\nThe Warrant Register is a listing of all general disbursements issued since the\nprior warrant register and warrants to be released upon City Council approval.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nRecommendation:\nAuthorize payment of the Warrant Register dated December 12, 2023.

i. APPROVAL OF MEETING MINUTES\n\n Summary:\n\n Regular Meeting of November 24, 2023.\n Recommendation: