Signal Hill — 2024-03-12

a. A STUDENT REPRESENTATIVE FROM ALVARADO ELEMENTARY SCHOOL\nWILL PARTICIPATE IN THE CITY COUNCIL MEETING BY LEADING THE\nPLEDGE OF ALLEGIANCE AND CEREMONIOUSLY PRESIDING OVER THE\nMEETING WITH THE GAVEL. MAYOR WOODS WILL THEN ACKNOWLEDGE\nAND RECOGNIZE THE STUDENT.

b. CHIEF BYERLEY WILL INTRODUCE BRAD KENNEALLY, POLICE CAPTAIN\nFOR THE CITY OF SIGNAL HILL.

c. PUBLIC WORKS DIRECTOR THOMAS BEKELE WILL INTRODUCE CELESTE\nGODOY, ADMINISTRATIVE ASSISTANT, AND FAVIAN REAL, WATER\nMAINTENANCE WORKER I, FOR THE CITY OF SIGNAL HILL.

d. THE PUBLIC WORKS DEPARTMENT WILL PRESENT A PROJECT STATUS\nUPDATE FOR THE FY 2023-2024 SIDEWALK REPAIR PROJECT.

a. 2023 GENERAL PLAN ANNUAL PROGRESS REPORT\nSummary:\nCalifornia Government Code Section 65400 mandates that cities prepare, and\nsubmit to their legislative bodies, a General Plan Annual Progress Report\n(GPAPR) for the previous calendar year. The GPAPR tracks the progress of the\nCity’s implementation of the General Plan programs with an emphasis on the\nimplementation of the Housing Element. Cities must submit the GPAPR to the\nGovernor’s Office of Planning and Research and the State Department of\nHousing and Community Development (HCD) by April 1st of each year along\nwith the Housing Successor Annual Report (SB 341 report) regarding the low\nand moderate-income housing asset fund which must be submitted to HCD\nannually.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nGoal No. 2 Community Safety: Maintain community safety by supporting\npublic safety services and increasing emergency preparedness.\nGoal No. 3 Economic & Downtown Development: Improve the local economy,\nsupport local businesses, and create a vibrant downtown core.\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendation:\nAuthorize staff to submit the Signal Hill General Plan Annual Progress Report for\ncalendar year 2023 to the Governor’s Office of Planning and Research and to\nthe State Department of Housing and Community Development.

a. CONTRACT SERVICES AGREEMENTS FOR ON-CALL SERVICES -\nBUILDING SAFETY PLAN CHECK AND PROFESSIONAL STAFFING\nSERVICES\nSummary:\nThe City Council will consider authorizing the City Manager to execute four (4)\non-call Contract Services Agreements with qualified firms (CSG Consultants,\nInc, Interwest Consulting Group, Inc, Shums Coda Associates, and TRB +\nAssociates, Inc) to provide on-call Building Safety plan check and professional\nstaffing services, for a not-to-exceed annual amount of $200,000 each. The\nCommunity Development Department utilizes these services to provide\ndevelopment related services to residents and businesses, thereby\naccomplishing its annual goals as defined by the City Council in the approved\nannual Operating Budget.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nGoal No. 3 Economic & Downtown Development: Improve the local\neconomy, support local businesses, and create a vibrant\ndowntown core.\nGoal No. 5 High Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendations:\n1. Authorize the City Manager to enter into a four-year Contract Services\nAgreement, with two additional one-year extensions, with CSG\nConsultants, Incorporated, to provide on-call Building Safety plan check\nand professional staffing services, for a not-to-exceed amount of\n$200,000 annually, in a form approved by the City Attorney.\n2. Authorize the City Manager to enter into a four-year Contract Services\nAgreement, with two additional one-year extensions, with Interwest\nConsulting Group, Incorporated, to provide on-call Building Safety plan\ncheck and professional services, for a not-to-exceed amount of $200,000\nannually, in a form approved by the City Attorney.\n3. Authorize the City Manager to enter into a four-year Contract Services\nAgreement, with two additional one-year extensions, with Shums Coda\nAssociates, to provide on-call Building Safety plan check and professional\nstaffing services, for a not-to-exceed amount of $200,000 annually, in a\nform approved by the City Attorney.\n4. Authorize the City Manager to enter into a four-year Contract Services\nAgreement, with two additional one-year extensions, with TRB+\nAssociates, Incorporated, to provide on-call Building Safety plan check\nand professional staffing services, for a not-to-exceed amount of\n$200,000 annually, in a form approved by the City Attorney.

b. FEE AND ALCOHOL PROHIBITION WAIVER REQUESTS FOR THE SIGNAL\nHILL COMMUNITY FOUNDATION ANNUAL GALA FUNDRAISING EVENT\nSummary:\nThe City Council will consider a waiver request from the Signal Hill Community\nFoundation (SHCF) for facility fees and alcohol use for its annual Gala\nFundraiser event, to be held at the Signal Hill Public Library on Friday, October\n18, 2024. The SHCF is requesting a waiver of rental and staff fees for the use of\nthe Community Room and Zinnia Courtyard. The City’s adopted policy states\nthat no alcohol may be consumed on City property unless the City Council\ngrants a waiver. The SHCF is requesting a waiver based on established\nguidelines, in consideration of the planned annual fall fundraising event.\nStrategic Plan Objective(s):\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendations:\nStaff recommends the City Council approve the Signal Hill Community\nFoundation’s request for:\n1. A requested exemption to the City Policy 4.15 prohibiting alcohol on City\nproperty; and\n2. A waiver of fees for the use of the Signal Hill Library Community Room\nand Zinnia Courtyard.

c. PROPOSED ACCEPTANCE OF THE EMERGENCY MANAGEMENT\nPERFORMANCE (EMPG) 22 GRANT AND ADOPTION OF RESOLUTION\nAPPROVING BUDGET AMENDMENT\nSummary:\nThe United States Department of Homeland Security (DHS) implements grant\nprograms that support the DHS/Federal Emergency Management Agency. The\nfocus of these grants is to enhance resiliency and preparedness for\nemergencies. The City has been awarded the Emergency Management\nPerformance Grant (EMPG) 22 funding in the amount of $97,150. The grant\nfunding would be used to offset City costs to upgrade the Emergency\nOperations Center and resources and supplies related to emergency\nmanagement functions and outreach. Staff recommends the City Council\nauthorize the City Manager to accept the grant and adopt a resolution\nauthorizing a budget adjustment to increase grant revenue by $97,150 and\nrelated expenditures.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nGoal No. 2 Community Safety: Maintain community safety by supporting\npublic safety services and increasing emergency preparedness.\nRecommendations:\n1. Authorize the City Manager to accept grant funding through the Emergency\nManagement Performance Grant (EMPG) 22 grant.\n2. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA AMENDING THE ADOPTED BUDGET AND AUTHORIZING\nBUDGET APPROPRIATIONS FOR FISCAL YEAR 2023-24

d. PROPOSED ACCEPTANCE OF THE STATE HOMELAND SECURITY\nPROGRAM (SHSP) 22 GRANT AND ADOPTION OF RESOLUTION\nAPPROVING BUDGET AMENDMENT\nSummary:\nThe United States Department of Homeland Security (DHS) implements grant\nprograms that support the DHS/Federal Emergency Management Agency. The\nfocus of these grants is to enhance resiliency to emergencies and enhance\npreparedness. The City has been awarded the State Homeland Security\nProgram (SHSP) 22 grant in the amount of $45,577. The awarded SHSP 22\ngrant funding will be used to offset the Police Department’s costs for the\nupgrade of a security video server. Staff recommends the City Council authorize\nthe City Manager to accept the grant and adopt a resolution authorizing a\nbudget adjustment to increase grant revenue by $45,577 and related\nexpenditures.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nGoal No. 2 Community Safety: Maintain community safety by supporting\npublic safety and increasing emergency preparedness.\nRecommendations:\n1. Authorize the City Manager to accept grant funding through the State\nHomeland Security Program 22 grant.\n2. Adopt a resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,\nCALIFORNIA AMENDING THE ADOPTED BUDGET AND AUTHORIZING\nBUDGET APPROPRIATIONS FOR FISCAL YEAR 2023-24

e. RESOLUTION APPROVING THE FILING OF AN APPLICATION FOR THE LOS\nANGELES COUNTY MEASURE A GRANT FOR THE HILLBROOK PARK\nIMPROVEMENT PROJECT\nSummary:\nThe Los Angeles County Regional Park and Open Space District (RPOSD) is\nresponsible for implementing and administering the Los Angeles County Safe,\nClean Neighborhood Parks, and Beaches Measure 2016 (Measure A). Measure\nA was developed to meet current and future park needs throughout Los Angeles\nCounty and reflects the findings of the Countywide Parks and Recreation Needs\nAssessment completed in 2016. Voters approved Measure A in 2016 which\nincludes both formula-based allocations to agencies throughout the study area\nas well as competitive grants open to public agencies, non-profit organizations,\nand schools.\nThe City is eligible to apply for Measure A grants funds in the amount of\n$225,000. If awarded, staff would utilize this grant for the Hillbrook Park\nImprovement Project. To apply for the formula-based allocation funds, the\nRPOSD requires the City to adopt a resolution. Staff recommends the City\nCouncil adopt a resolution authorizing staff to apply for the Measure A Grant\nAnnual Allocation Program for the Hillbrook Park Improvement Project.\nStrategic Plan Goal(s):\nGoal No. 4 Infrastructure: Maintain and improve the City’s public infrastructure.\nGoal No. 5 High Functioning Government: Ensure an enhanced quality of life\nfor the residents.\nRecommendations:\n1. Adopt a resolution, entitled:\nRESOLUTION OF THE CITY OF SIGNAL HILL APPROVING THE FILING OF\nAN APPLICATION FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY\nREGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING\nFOR THE HILLBROOK PARK IMPROVEMENT PROJECT\n2. Authorize the City Manager to accept grant funding from the Measure A\nAnnual Allocation Grant Program, and appoint the City Manager/Public Works\nDirector, or designee to execute and submit all documents including, but not\nlimited to applications, agreements, and amendments for completion of the\nProject.

f. CONTINUANCE OF THE PROCLAMATION OF THE EXISTENCE OF A LOCAL\nEMERGENCY IN RESPONSE TO THE FEBRUARY 2024 WINTER STORMS\nAND REAFFIRMING EMERGENCY CONDITIONS REQUIRING EMERGENCY\nACTION TO COMPLETE EMERGENCY REPAIRS AT PANORAMA\nPROMENADE AND MOLINO AVENUE AND 20TH STREET\nSummary:\nThe City Council will consider authorizing the City Manager to extend the\nproclamation of the existence of a local emergency in response to the February\n2024 winter storms for 60 days. The City Council will also consider adopting a\nresolution, by four-fifths vote, authorizing the City Manager, or his designee,\npursuant to Public Contract Code Section 22050, to continue emergency storm\ndamage repairs at the Panorama Promenade Trail and Molino Avenue and 20th\nStreet.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nGoal No. 2 Community Safety: Maintain community safety by supporting\npublic safety services and increasing emergency preparedness.\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nRecommendations:\n1. Authorize the City Manager to extend the proclamation of the existence of\na local emergency in response to the February 2024 winter storms for 60\ndays.\n2. Adopt a resolution, by four-fifths vote, entitled:\nA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL\nHILL, CALIFORNIA, DECLARING THE NEED TO CONTINUE THE\nEMERGENCY CONTRACTING AUTHORITY DELEGATED TO THE\nCITY MANAGER, OR HIS DESIGNEE(S), PURSUANT TO PUBLIC\nCONTRACT CODE SECTION 22050

g. CONTRACT AMENDMENT REGISTER DATED MARCH 12, 2024\nSummary:\nThe Contract Amendment Register is a listing of proposed contract amendments\nand project change orders eligible for streamlined processing based upon the\nfollowing criteria as documented in the City’s Purchasing Policy:\n· Funds have been authorized as part of the adopted fiscal year Operating\nBudget.\n· Staff are satisfied with the goods/services received to date; and\n· City Manager has reviewed and approved each amendment for\nstreamlined processing.\nThere is one contract amendment being presented for City Council\nconsideration are as follows:\nArchiterra Incorporated dba Architerra Design Group - Design consultant\nservices agreement. The proposed Amendment No. 2 would extend the term\nthrough October 30, 2024. There is no proposed change to the compensation.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nRecommendation:\nAuthorize the Contract Amendment Register dated March 12, 2024.

h. WARRANT REGISTER DATED MARCH 12, 2024\nSummary:\nThe Warrant Register is a listing of all general disbursements, issued since the\nprior warrant register, and warrants to be released subject to City Council\napproval.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nRecommendation:\nAuthorize payment of the Warrant Register dated March 12, 2024.