Signal Hill — 2024-05-28

a. A STUDENT REPRESENTATIVE FROM ALVARADO ELEMENTARY SCHOOL\nWILL PARTICIPATE IN THE CITY COUNCIL MEETING BY LEADING THE\nPLEDGE OF ALLEGIANCE AND CEREMONIOUSLY PRESIDING OVER THE\nMEETING WITH THE GAVEL. MAYOR WOODS WILL THEN ACKNOWLEDGE\nAND RECOGNIZE THE STUDENT.

b. THE CITY COUNCIL WILL RECOGNIZE THE SPONSORS FOR THE CITY\nCENTENNIAL.

c. MAYOR WOODS WILL PRESENT A PROCLAMATION TO CITY CLERK\nDARITZA GONZALEZ AND SENIOR DEPUTY CITY CLERK KIM BOLES IN\nRECOGNITION OF PROFESSIONAL MUNICIPAL CLERKS WEEK, MAY 5\nTHROUGH MAY 11, 2024.

d. MAYOR WOODS WILL PRESENT A PROCLAMATION TO THE COMMUNITY\nDEVELOPMENT DEPARTMENT BUILDING SAFETY DIVISION IN\nRECOGNITION OF MAY AS NATIONAL BUILDING SAFETY MONTH.

e. MAYOR WOODS WILL PRESENT A PROCLAMATION TO THE SIGNAL HILL\nPUBLIC WORKS STAFF IN RECOGNITION OF PUBLIC WORKS WEEK, MAY\n20-24, 2024.

a. PUBLIC HEARING - INTRODUCTION OF ORDINANCES TO ADJUST CITY\nCOUNCIL, CITY CLERK, AND CITY TREASURER COMPENSATION, AND A\nRESOLUTION ADOPTING A POLICY IMPLEMENTING A PROCEDURE FOR\nTHE PERIODIC REVIEW OF CITY COUNCIL, CITY CLERK, AND CITY\nTREASURER COMPENSATION ADJUSTMENT\nSummary:\nAt the City Council meeting of April 9, 2024, the City Council directed staff to\nprepare an adjustment to compensation for the City Council, City Clerk, and City\nTreasurer. Additionally, the City Council requested a draft policy to review future\nadjustments on a regular basis to align with the two-year budget cycle, and the\nCity’s General Municipal Elections in even-numbered years. The City Council will\nconsider adjusting compensation levels for members of the City Council, City\nClerk, and City Treasurer and review the draft policy addressing future\ncompensation adjustments.\nForm of Notice: The City published the notice in the Signal Tribune newspaper\non May 17, 2024. The City published the notice in accordance with Signal Hill\nMunicipal Code Section 1.08.010 at City Hall, the Signal Hill Public Library,\nDiscovery Well Park, and Reservoir Park on or before May 17, 2024.\nStrategic Plan Goal(s):\nGoal No. 5 High-Functioning Government: Strengthen internal communication,\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendations:\n1. Introduce an Ordinance, entitled:\nAN ORDINANCE OF THE CITY COUNCIL, OF THE CITY OF SIGNAL\nHILL, CALIFORNIA, ADJUSTING COMPENSATION FOR CITY\nCOUNCIL MEMBERS IN ACCORDANCE WITH STATE LAW\n2. Introduce an Ordinance, entitled:\nAN ORDINANCE OF THE CITY COUNCIL, OF THE CITY OF SIGNAL\nHILL, CALIFORNIA, ADJUSTING COMPENSATION FOR CITY CLERK\nAND CITY TREASURER IN ACCORDANCE WITH STATE LAW\n3. Adopt a Resolution, entitled:\nA RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF SIGNAL\nHILL, CALIFORNIA, ADOPTING A POLICY IMPLEMENTING A\nPROCEDURE FOR THE PERIODIC REVIEW OF CITY COUNCIL, CITY\nCLERK, AND CITY TREASURER COMPENSATION ADJUSTMENTS

a. A RESOLUTION DESIGNATING AUTHORIZED GRANT AGENTS FOR THE\nFEDERAL EMERGENCY MANAGEMENT AGENCY AND THE GOVERNOR’S\nOFFICE\nSummary:\nIn response to the early February 2024 winter storms, the City declared a local\nemergency in accordance with California Government Code 8625 and the Signal\nHill Municipal Code. Subsequently, staff submitted an application to the\nGovernor’s Office of Emergency Services (CalOES) and Federal Emergency\nManagement Agency FEMA requesting reimbursement for emergency expenses\nrelated to the storm. As part of this process, CalOES Form 130 requires the City\nto designate staff authorized to engage with FEMA and CalOES regarding the\nassistance and grants applied for by the City. The City Council will consider\nadopting a Resolution to designate staff by title as authorized grant agents for\nFEMA and CalOES.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nGoal No. 2 Community Safety: Maintain community safety by supporting\npublic safety services and increasing emergency preparedness.

a. RESOLUTION DECLARING FINAL ACCEPTANCE OF A PAVEMENT\nMANAGEMENT PROGRAM RELATED TO IMPROVEMENTS ON CHERRY\nAVENUE AND JESSIE NELSON CIRCLE PURSUANT TO A PUBLIC WORKS\nCONTRACT WITH EXCEL PAVING COMPANY\nSummary:\nThe Project is part of the City’s ongoing efforts to incorporate various pavement\nrepair strategies. This Project included the repair of approximately 83,000\nsquare feet of pavement repairs on Cherry Avenue between Hill Street and\nBurnett Street, and approximately 17,600 square feet, of Type II slurry seal\ncoating, on Jessie Nelson Circle and Hilltop Park parking lot. The Project\nincluded the restoration of traffic striping and markings. PALP, Incorporated, dba\nExcel Paving Company (Excel), completed the work for the Pavement\nManagement Program to the satisfaction of the Public Works Department and in\naccordance with the project specifications. Staff recommends the City Council\nadopt a resolution declaring final acceptance of the work performed by Excel.\nStrategic Plan Goal(s):\nGoal No. 4 Infrastructure: Maintain and improve the City’s physical\ninfrastructure, water system, and recreational spaces.\nRecommendation:\nAdopt a resolution, entitled:\nA RESOLUTION OF THE CITY OF SIGNAL HILL, CALIFORNIA, DECLARING\nWORK TO BE COMPLETED IN CONFORMANCE WITH THE PLAN\nSPECIFICATIONS FOR PAVEMENT MANAGEMENT PROGRAM - CHERRY\nAVENUE AND JESSIE NELSON CIRCLE IMPROVEMENTS PROJECT, IN\nACCORDANCE WITH THE CONTRACT ENTERED INTO BETWEEN PALP,\nINCORPORATED DBA EXCEL PAVING COMPANY AND THE CITY OF\nSIGNAL HILL.

b. APPROVE A FEE WAIVER REQUEST FROM THE SPRINGS OF HOPE\nGRIEF CARE CENTER (SPRINGS OF HOPE) FOR A PRIVATE MEMORIAL\nEVENT\nSummary:\nStaff received a request from the Springs of Hope Grief Care Center (Springs of\nHOPE) for a facility fee waiver in the amount of $1,185 for the use of the Signal\nHill Library Community Room, Signal Hill Park Open Space, and Picnic Shelter\nNo. 3. The City Council will consider a waiver request from Springs of HOPE for\nfacility and staff fees.\nStrategic Plan Goal(s):\nGoal No. 5 High-Functioning Government: Strengthen internal communication.\nrecruitment, retention, systems, and processes to increase the\neffectiveness and efficiency of City services.\nRecommendation:\nStaff recommends the City Council approve the Springs of Hope’s request for\nthe waiver of fees for the use of the Signal Hill Library Community Room, Signal\nHill Park Open Space, and Picnic Shelter No. 3.

c. CONTRACT AMENDMENT REGISTER DATED MAY 28, 2024\nSummary:\nThe Contract Amendment Register is a listing of proposed contract amendments\nand project change orders eligible for streamlined processing based upon the\nfollowing criteria as documented in the City’s Purchasing Policy:\n· Funds have been authorized as part of the adopted fiscal year Operating\nBudget.\n· Staff are satisfied with the goods/services received to date; and\n· The City Manager has reviewed and approved each amendment for\nstreamlined processing.\nThere are five contract amendments being presented for City Council\nconsideration are as follows:\n1) Desi Alvarez dba MCM Management - Project management services for the\nWell 10 Project (95.18011). The proposed Amendment No. 5 would extend\nthe term by 180 calendar days through November 24, 2024.\n2) Tetra Tech - Professional services for Well 8 Demolition and Well 10\nConstruction Project (95.18011). The proposed Amendment No. 4 would\nextend the term through November 24, 2024.\n3) SWA Group, Incorporated - Professional Architectural Design Services for\nCitywide Median Landscape and Irrigation Design Project (90.23006). The\nproposed Amendment No. 2 would increase the compensation by $4,320 for\nadditional survey, renderings, and landscape recommendations. Amendment\nNo. 2 would also extend the contract through June 30, 2024. The revised\ntotal not-to-exceed contract amount is $179,000.\n4) Ron’s Maintenance, Incorporated - Agreement for catch basin cleaning\nservices. The proposed Amendment No. 2 would extend the term by 30\ncalendar days through July 30, 2024.\n5) Imperial County Office of Education (ICOE) Assignment and Amendment -\nAmendment to the agreement with Columbia Telecommunications\nCorporation (CTC Technologies) for Corporation for Education Network\nInitiatives in California (CENIC). The proposed Amendment would appoint\nICOE to assume the rights and responsibilities and assigns the CENIC\nhigh-speed broadband fiber network to ICOE.\nStrategic Plan Goal(s):\nGoal No.1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nRecommendation:\nAuthorize the Contract Amendment Register dated May 28, 2024.

d. SCHEDULE OF INVESTMENTS AND MONTHLY TRANSACTION REPORT\nSummary:\nThe Schedule of Investments is a listing of all surplus funds invested for both the\nCity and the Successor Agency to the former Signal Hill Redevelopment Agency\nas of the date shown in the report. The monthly transaction report provides the\nchanges in investments for the prior month.\nStrategic Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nRecommendation:\nReceive and file.

e. WARRANT REGISTER DATED MAY 28, 2024\nSummary:\nThe Warrant Register is a listing of all general disbursements, issued since the\nprior warrant register, and warrants to be released subject to City Council\napproval.\nStrategic Plan Goal(s):\nGoal No. 1 Financial Stability: Ensure the City’s long-term financial stability\nand resilience.\nRecommendation:\nAuthorize payment of the Warrant Register dated May 28, 2024.

a. MAYOR WOODS AND VICE MAYOR WILSON WILL REPORT ON THEIR\nATTENDANCE AT THE SOUTHERN CALIFORNIA ASSOCIATION OF\nGOVERNMENTS REGIONAL CONFERENCE AND GENERAL ASSEMBLY ON\nMAY 1-3 2024; AND MAYOR WOODS AND VICE MAYOR WILSON WILL\nREPORT ON THEIR ATTENDANCE AT THE CALIFORNIA CONTRACT\nCITIES ANNUAL MUNICIPAL SEMINAR ON MAY 15-19, 2024.

a. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE\nSECTION 54957.6, CONFERENCE WITH LABOR NEGOTIATORS.\nAGENCY DESIGNATED REPRESENTATIVE: MAYOR AND CITY MANAGER.\nREPRESENTED EMPLOYEES: ALL EMPLOYEES.\nEMPLOYEE ORGANIZATIONS: SIGNAL HILL EMPLOYEES’ ASSOCIATION\nAND SIGNAL HILL POLICE OFFICER’S ASSOCIATION.

b. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE\nSECTION 54956.9(D)(2).\nCONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION\nSIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO GOVERNMENT\nCODE SECTION 54956.9(D)(2)\nNUMBER OF POTENTIAL CASES: 1