South El Monte — 2025-01-14

11.a. LETTER FROM THE MONTEBELLO BREWERS CORPORATION\nREQUESTING A FACILITY FEE WAIVER FOR THE USE OF DEAN L.\nSHIVELY PARK FIELD AND NEW TEMPLE PARK FIELDS AND\nCONSIDERATION TO HOST TWO BASEBALL TOURNAMENTS IN\n2025\nThe Montebello Brewers Baseball Corporation ("Brewers") is requesting a\nfacility fee waiver for the use of Dean L. Shively Park ("Shively") field and\nNew Temple Park ("New Temple") fields to host their 2025 season's\npractices and games. In addition, the Brewers are requesting approval to\nhost two (2) baseball tournaments.\nRECOMMENDED ACTION: Staff recommends City Council discuss and\nconsider:\n1. The facility fee waiver request for the use of Shively Park and New\nTemple Park fields for the estimated amount of $35,425.00; and\n2. Approval to host two baseball tournaments.

12.a. Mayor Gloria Olmos\n1. For Southern California Edison to cruise and fix streetlights that are out.\n2. Have Code Enforcement contact the owner of the Chaparrito Restaurant\narea to fix all burnt-out lights in the parking lot; it is extremely dark there.\n3. Have Code Enforcement cruise the area and ensure all political signs\nare down.\nRECOMMENDATION: Discussion and/or action.\nCouncilmember’s Agenda Items 12.a. and 12.b. next page.\nCOUNCILMEMBER’S AGENDA (CONTINUED)

12.b. Councilmember Larry Rodriguez\n1. Consideration of establishing a Homelessness Commission.\n2. Consideration of Implementing the Flags of Valor Memorial to City\nEvents.\nRECOMMENDATION: Discussion and/or action.

12.c. Councilmember Hector Delgado\n1. Discussion/Action/Direction on considering changing city council\nmeeting days to the first and third Tuesdays of the month.\n2. Consideration/Action on support for the El Monte/South El Monte\nEmergency Resources Association request for funding.\n3. Consideration/Action on support for South El Monte Beat the Streets\nWrestling Program request for funding.

13.a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: City\nManager pursuant to Government Code Section 54957(b)(1).

13.b. CONFERENCE WITH LABOR NEGOTIATORS - Title: City Manager\npursuant to Government Code Section 54957.6(a).\nAgency designated representatives: Mayor and City Council\nUnrepresented Employee: City Manager

4.a. Certificates of Recognition Presented to the Winners of the LA County\nLibrary Foundation's "45th Annual Bookmark Contest"

4.b. Awards Presented to the 2024 Holiday Home Decorating Contest Winners

4.c. Presentation of Years of Service Awards to City Employees

7.a. CONSIDERATION AND APPROVAL OF THE REGULAR CITY\nCOUNCIL MEETING MINUTES OF NOVEMBER 12, 2024, AND\nDECEMBER 10, 2024, AND THE SPECIAL CITY COUNCIL MEETING\nMINUTES OF DECEMBER 16, 2024\nStaff is requesting approval of Minutes for the Regular City Council\nMeetings of November 12, 2024, December 10, 2024, and the Special City\nCouncil Meeting of December 16, 2024.\nRECOMMENDED ACTION: Staff is requesting approval of Minutes for the\nRegular City Council Meetings of November 12, 2024, December 10,\n2024, and the Special City Council Meeting of December 16, 2024.

7.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 25-001,\nAPPROVING WARRANTS FOR THE PERIOD OF DECEMBER 11, 2024,\nTHROUGH JANUARY 14, 2025\nAuthorizing payment of City expenditures for the period of December 11,\n2024, through January 14, 2025, totaling $2,833,987.69.\nRECOMMENDED ACTION: Staff recommends City Council adopt\nResolution No. 25-001, authorizing payment of City expenditures.

7.c. CONSIDERATION TO APPROVE A REQUEST FOR PROPOSALS\n(RFP) FOR THE CITY OF SOUTH EL MONTE TO SOLICIT\nPROPOSALS FOR CITY ATTORNEY SERVICES\nActing on the direction given by the City Council, staff is formally\nrequesting for the City Council to consider and approve the release and\ncirculation of an RFP for City Attorney Services to the City of South El\nMonte.\nRECOMMENDED ACTION: Staff recommends that the City Council\nconsider this request and direct staff to proceed with a RFP to solicit bids\nfor City Attorney Services.

7.d. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 25-002,\nAPPROVING FIRST AMENDMENT TO THE CONTRACT SERVICES\nAGREEMENT WITH WEST & ASSOCIATES ENGINEERING, INC. TO\nPROVIDE CONSTRUCTION PHASE SUPPORT SERVICES FOR SAFE\nROUTES TO SCHOOL PEDESTRIAN SAFETY PROJECT, ATP CYCLE\n5, ATPL-5352(023)\nOn November 12, 2024, the City Council awarded a construction contract\nto Toro Enterprises in the amount of $1,794,169.80, and the construction\nwork is scheduled to start in January 2025. The project involves\ninstallation of pedestrian safety upgrades at signalized intersections and\nuncontrolled crosswalks including RRFBs, pedestrian push buttons,\ncountdown systems, overhead pedestrian signal systems, speed radar\nfeedback signs, pedestrian ramps, signage, crosswalks and striping\naround schools and major destinations. The project plans, specifications\nand estimates were prepared by West & Associates Engineering, Inc. Staff\nseeks City Council approval of a First Amendment to the Contract\nServices Agreement with West & Associates Engineering, Inc. to provide\nconstruction phase support services during construction.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 25-002, approving First Amendment to the\nContract Services Agreement with West & Associates Engineering,\nInc. to provide Construction Phase Support Services for Safe\nRoutes To School Pedestrian Safety Project in the amount of\n$15,000;\n2. Appropriate $15,000 of Measure M Local funds to the project for the\nproposed additional services; and\n3. Authorize City Manager or designee to negotiate and execute the\nagreement.

7.e. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 25-003,\nAPPROVING AMENDMENT NO. 2 TO THE MEMORANDUM OF\nAGREEMENT (MOA) WITH THE SAN GABRIEL VALLEY COUNCIL OF\nGOVERNMENTS (SGVCOG) FOR THE FOOD RECOVERY PROGRAM\nOn June 13, 2023, the City Council approved a 2-year agreement with the\nSan Gabriel Valley Council of Governments (SGVCOG) to coordinate the\nimplementation of an edible food recovery recycling and enforcement\nprogram for designated food generators. This is the 2nd amendment to the\noriginal agreement\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Adopt Resolution No. 25-003 adding 2nd amend to the current\nagreement with the San Gabriel Valley Council of Governments to\ncontinue to implement an edible food recovery recycling and\nenforcement program for designated food generators; and\n2. Authorize City Manager or designee to negotiate and execute the\nagreement.

9.a. SELECTION OF MAYOR PRO TEM\nThe City Council will consider appointing a Mayor Pro Tem from among its\nmembers. The term of office shall be one year, or until the City Council\nselects a successor.\nRECOMMENDED ACTION: Staff recommends City Council select a\nMayor Pro Tem from among its members for a term of one year.\nGeneral Business Items 9.b. through 9.e. next page.\nGENERAL BUSINESS (CONTINUED)

9.b. APPOINTMENT OF ADVANCEMENT OF WOMEN AND GIRLS\nCOMMISSIONERS\nAppointments to be made to the Advancement of Women and Girls\nCommission, which is a five-member commission. Current terms expired\non December 31, 2024.\nRECOMMENDED ACTION: Staff recommends City Council consider\nappointing five individuals seeking re-appointment/appointment to the\nAdvancement of Women and Girls Commission for a one-year term ending\nDecember 31, 2025.

9.c. APPOINTMENT OF COMMUNITY SERVICES COMMISSIONERS\nAppointments to be made to the Community Services Commission, which\nis a five-member commission. Current terms expire on December 31,\n2024.\nRECOMMENDED ACTION: Staff recommends City Council consider\nappointing five individuals seeking reappointment/appointment to the\nCommunity Services Commission for a one-year term ending December\n31, 2025.

9.d. APPOINTMENT OF PATRIOTIC COMMISSIONERS\nAppointments to be made to the Patriotic Commission, which is a five-\nmember commission. Current terms expired on December 31, 2024.\nRECOMMENDED ACTION: Staff recommends City Council consider\nappointing five individuals seeking re-appointment/appointment to the\nPatriotic Commission for a one-year term ending December 31, 2025.

9.e. APPOINTMENT OF PLANNING COMMISSIONERS\nAppointments to be made to the Planning Commission, which is a five-\nmember commission. Current terms expired on December 31, 2024.\nRECOMMENDED ACTION: Staff recommends City Council consider\nappointing five individuals seeking reappointment/appointment to the\nPlanning Commission for a one-year term ending December 31, 2025.\nGeneral Business Items 9.f. through 9.h. next page.\nGENERAL BUSINESS (CONTINUED)

9.f. CONSIDERATION AND APPROVAL OF PROFESSIONAL SERVICES\nAGREEMENT FOR INTERIM CITY ATTORNEY SERVICES BETWEEN\nTHE CITY AND OLIVAREZ MADRUGA LAW ORGANIZATION, LLP\nStaff is seeking City Council approval of the Professional Services\nAgreement for Interim City Attorney Services.\nRECOMMENDED ACTION: Staff recommends City Council:\n1. Consider and approve the Professional Services Agreement for\nInterim City Attorney Services between the City of South El Monte\nand Olivarez Madruga Law Organization, LLP, to continue to\nprovide interim City Attorney Services to the City, City Council and\nits Boards and Commissions while the City recruits a new\npermanent City Attorney. Consideration and approval are in\naccordance with Government Code Sections 53262, 54953(c)(3)\nand 54956(b); and\n2. Authorize the City Manager to make nonmaterial changes and\nexecute all implementing documents.

9.g. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 25-004,\nADOPTING AN INJURY AND ILLNESS PREVENTION PROGRAM OR\nPLAN (“IIPP”)\nCalifornia Code of Regulations, Title 8, Chapter 4, Section 3203 of the\nGeneral Industry Safety Orders & Section 1509 of the Construction Safety\nOrders require the establishment of an Injury and Illness Prevention\nProgram (“IIPP” or “Plan”).\nRECOMMENDED ACTION: Staff recommends City Council consider\nadopting Resolution No. 25-004, adopting an Injury and Illness Prevention\nProgram or Plan ("IIPP").

9.h. CONSIDERATION AND APPROVAL OF RESOLUTION 25-005,\nADOPTING AND APPROVING THE WORKPLACE VIOLENCE\nPREVENTION POLICY\nSB 553 was enacted on September 30, 2023. The bill requires covered\nemployers to create, implement and maintain a Workplace Violence\nPrevention Plan(“WVPP” or “Plan”) by July 1, 2024. Staff is requesting the\nCity Council consider adopting a Workplace Violence Prevention Plan that\naddresses the hazards known to be associated with the four types of\nworkplace violence as defined by state law. The purpose of this Plan is to\nprovide guidelines for City employees to follow in preventing and reporting\nworkplace violence, as it is the City’s goal to maintain a violence-free\nworking environment. If this Workplace Violence Prevention Plan is\napproved by the City Council, City management will initiate and complete\nthe required meet and confer with both Bargaining Units within the City\nand will timely provide required training regarding the adopted Workplace\nViolence Prevention Plan.\nGENERAL BUSINESS (CONTINUED)\nItem 9.h.\nRECOMMENDED ACTION: Staff recommends City Council consider\nadopting Resolution No. 25-005, adopting and approving the Workplace\nViolence Prevention Policy.