West Hollywood — 2024-03-04

2.C. APPROVAL OF DEMAND REGISTER NO.\n944 [L. QUIJANO, C. CORRALES, S.\nHERNANDEZ]:\nThe City Council shall receive the Demand\nRegister for period ending February 23, 2024\npursuant to Sections 37201 to 37210 of the\nGovernment Code of the State of California.\nRECOMMENDATION: Approve Demand\nRegister No. 944 and adopt Resolution No.\n24-013, "A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF WEST\nHOLLYWOOD ALLOWING AND APPROVING\nTHE PAYMENT OF DEMANDS ON DEMAND\nREGISTER NO. 944".\nSTAFF REPORT

2.D. CLAIMS ADMINISTRATION [J. JIMENEZ,\nM. CROWDER, R. RICHARDS]:\nThe City Council is receiving notification that\nthe City’s third-party administrator Carl\nWarren & Co. has denied two (2) Claims for\nDamages from Ryan Canady and Baruir\nPanossian.\nRECOMMENDATION: Receive and File.\nSTAFF REPORT

2.E. COMMISSION AND ADVISORY BOARD\nMEETING SYNOPSES [M. CROWDER, L.\nMORALES]:\nThe City Council will receive Synopses from\nthe Arts and Cultural Affairs Commission,\nHuman Services Commission, LGBTQ+\nCommission, Public Facilities, Recreation, and\nInfrastructure Commission, and the Rent\nStabilization Commission, regarding actions\ntaken at their recent meetings.\nRECOMMENDATION: Receive and File.\nSTAFF REPORT

2.F. WEST HOLLYWOOD COMMUNITY\nHOUSING CORPORATION FISCAL YEAR\n2023-2024 ADMINISTRATIVE CONTRACT\nMID-YEAR REPORT [C. SCHROEDER, G.\nAVILES]:\nThe City Council will receive the semi-annual\nreport for the West Hollywood Community\nHousing Corporation Administrative Contract,\nFiscal Year 2023-2024.\nRECOMMENDATION: Receive and file.\nSTAFF REPORT

2.G. WEHO TARGET VISION ZERO ACTION\nPLAN - CITY COUNCIL\nRECOMMENDATIONS [N. MARICICH, F.\nCONTRERAS, D. FENN]:\nThe City Council will receive an update on\nadditional recommendations they provided\nwith the adoption of the WeHo Target Vision\nZero Action Plan.\nRECOMMENDATION: Receive and file an\nupdate on City Council recommendations\nprovided with the adoption of the WeHo\nTarget Vision Zero Action Plan.\nSTAFF REPORT

2.H. 2023 CO-SPONSORED AND COUNCIL-\nINITIATED EVENTS [Y. QUARKER, A.\nLOVANO, J. DEL TORO]:\nThe City Council will receive a summary of co-\nsponsored events and Council-initiated events\nfrom 2023.\nRECOMMENDATION: Receive and file.\nSTAFF REPORT

2.I. AMENDMENT TO THE AFFORDABLE\nHOUSING LOAN AGREEMENT AT 7292\nFOUNTAIN AVENUE [L. BIERY, B. LEAGUE,\nA. BARTLE]:\nThe City Council will consider approving an\namendment to the affordable housing loan\nAgreement with West Hollywood Community\nHousing Corporation (WHCHC) for their project\nat 7292 Fountain Avenue to extend the\naffordability term by an additional 55 years.\nRECOMMENDATIONS: 1) Approve\nAmendment to Affordable Housing Loan\nAgreement subject to any escrow modifications\nthat implement the attached form Agreements\nand approval from City Attorneys' office; and 2)\nAuthorize the City Manager or designee to\nexecute documents incident to the Agreement.\nSTAFF REPORT

2.J. AGREEMENT FOR SERVICES WITH MELK\nURBAN DESIGN FOR ON-CALL\nLANDSCAPE ARCHITECTURAL SERVICES\n[J. ROCCO, R. ABRAMSON, G. YOLLES]:\nThe City Council will consider approval of an\nAgreement for Services with Melk Urban\nDesign for on-call landscape architectural\nservices.\nRECOMMENDATIONS: 1) Approve an\nAgreement for services with Melk Urban\nDesign in the amount of $225,000 to provide\non-call landscape architectural services; and\n2) Authorize the City Manager or designee to\nexecute documents incident to the Agreement.\nSTAFF REPORT

2.K. AUTHORIZE THE USE OF COOPERATIVE\nPURCHASING AGREEMENTS WITH NEW\nTANGRAM, INC. AND CORT BUSINESS\nSERVICES CORP. FOR DESIGN,\nPURCHASE, AND INSTALLATION OF\nFURNITURE, FIXTURES, AND EQUIPMENT\nAT CITY FACILITIES [S. CAMPBELL, H.\nCOLLINS, D. GONZALEZ, E. HAMANT]:\nThe City Council will consider approving the\nuse of cooperative purchasing Agreements\nwith New Tangram, Inc. (authorized distributor\nof Steelcase, Inc.) and CORT Business\nServices Corp. for design, purchase, and\ninstallation of furniture, fixtures, and\nequipment (FF&E) at City facilities.\nRECOMMENDATIONS: 1) Authorize the\nFinance & Technology Services Department to\nissue Purchase Orders to New Tangram, Inc.,\npursuant to the Sourcewell Cooperative\nPurchasing Agreement, for design, purchase,\nand installation of furniture, fixtures, and\nequipment (FF&E) at City facilities in an\namount not-to-exceed $800,000; and 2)\nAuthorize the Finance & Technology Services\nDepartment to issue Purchase Orders to\nCORT Business Services Corp., pursuant to\nthe Sourcewell Cooperative Purchasing\nAgreement, for design, purchase, and\ninstallation of furniture, fixtures, and\nequipment (FF&E) at City facilities in an\namount not-to-exceed $200,000.\nSTAFF REPORT

2.L. ACCEPT AN EASEMENT AND RIGHT OF\nWAY FOR PUBLIC STREET AND\nSIDEWALK PURPOSES AT THE CORNER\nOF DETROIT ST. AND LEXINGTON AVE. OF\nTHE DETROIT WEST HOLLYWOOD L.P.\nDEVELOPMENT PROJECT AT 1201\nDETROIT ST. [S. CAMPBELL, J.\nGILMOUR]:\nThe City Council will consider accepting an\neasement and right of way for street and\nsidewalk purposes at the corner of Detroit St.\nand Lexington Ave. of the Detroit West\nHollywood L.P. development project located at\n1201 Detroit St.\nRECOMMENDATIONS: 1) Adopt Resolution\nNo. 24-_________ "A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD ACCEPTING GRANT OF\nEASEMENT FOR PUBLIC SIDEWALK AND\nPARKWAY PURPOSES AT 1201 DETROIT\nST. IN THE CITY OF WEST HOLLYWOOD";\nand 2) Direct the City Clerk to submit a\ncertified copy of the Resolution, as well as the\nEasement in Exhibit A of Attachment A for\nrecordation by the office of the Recorder of the\nCounty of Los Angeles.\nSTAFF REPORT

2.M. A RESOLUTION OF THE CITY COUNCIL\nOF THE CITY OF WEST HOLLYWOOD\nAUTHORIZING APPLICATION FOR, AND\nRECEIPT OF, HCD PROHOUSING\nINCENTIVE PROGRAM FUNDS IN AN\nAMOUNT UP TO $750,000 [N. MARICICH,\nF. CONTRERAS, T. FARRIS, M.\nMONTENEGRO, S. CAMPBELL, H.\nCOLLINS, L. BIERY, B. LEAGUE, A.\nBARTLE]:\nThe City Council will consider authorizing the\nCity Manager to apply for and, if accepted,\nreceive grant funding in an amount of up to\n$750,000 from the California Department of\nHousing and Community Development\n("HCD") Prohousing Incentive Program\n("PIP") to offset costs associated with the\nHomekey Phase 2 Restoration of Existing\nHolloway Motel in the City’s continued\nimplementation of the 6th Cycle Housing\nElement and the 5-Year Plan to Address\nHomelessness.\nRECOMMENDATIONS: 1) Adopt Resolution\nNo. 24-_______ "A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF WEST\nHOLLYWOOD AUTHORIZING APPLICATION\nFOR, AND RECEIPT OF, HCD\nPROHOUSING INCENTIVE PROGRAM\nFUNDS IN AN AMOUNT OF UP TO\n$750,000"; 2) Authorize the City Manager or\ndesignee to apply for and execute the\nAgreement and all necessary contracts,\npayment requests, and amendments to\nsecure the grant funds; and 3) Authorize the\nDirector of Finance and Technology Services\nto increase budgeted revenues and\nexpenditures in the Miscellaneous Grants\nFund by the grant award amount upon\nexecution of the grant agreement.\nSTAFF REPORT

2.N. AGREEMENT FOR PROFESSIONAL\nSERVICES WITH BROWN & CALDWELL\nFOR SEWER SYSTEM CONSULTING\nSERVICES [S. CAMPBELL, J. GILMOUR]:\nThe City Council will consider approval of an\nAgreement for Professional Services with\nBrown & Caldwell to perform sewer system\nconsulting services.\nRECOMMENDATIONS: 1) Approve an\nAgreement for Professional Services with\nBrown & Caldwell in the amount of $687,156\nfor sewer system consulting services; and 2)\nAuthorize the City Manager or designee to\nexecute documents incident to the Agreement.\nSTAFF REPORT\n3. PUBLIC HEARINGS: None.\n4. LEGISLATIVE: None.\n5. UNFINISHED BUSINESS:

6.A. APPOINTMENTS TO THE PLANNING\nCOMMISSION AND OLDER ADULTS\nADVISORY BOARD [J. JIMENEZ, M.\nCROWDER, L. MORALES]:\nCouncilmember Meister will make her direct\nappointment to the Planning Commission and\nMayor Erickson will make his direct\nappointment to the Older Adults Advisory\nBoard.\nRECOMMENDATIONS: 1) Councilmember\nMeister to make a direct appointment to the\nPlanning Commission with a term ending\nFebruary 28, 2025; and 2) Mayor Erickson to\nmake a direct appointment to the Older Adults\nAdvisory Board with a term ending February\n28, 2025.\nSTAFF REPORT\nITEM 6.A. - ATTACHMENT A\nITEM 6.A. - ATTACHMENT B\nEXCLUDED CONSENT CALENDAR: Items removed\nfrom the Consent Calendar for separate discussion\nare considered at this time.\nPUBLIC COMMENT: This time is set aside for the\npublic to address the Council on any item of interest\nwithin the subject matter jurisdiction of the Council\nthat could not be heard under Item 1 at the beginning\nof the meeting.\nCOUNCILMEMBER COMMENTS AND MEETING\nATTENDANCE REPORTS: This portion of the\nmeeting is set aside for general comments,\nannouncements, requests of staff, subcommittee\nmeeting reports, and/or other issues of concern from\nmembers of the City Council.

5.A. AFFORDABLE ADU PILOT PROGRAM\nUPDATE AND LOAN AMENDMENT\nAUTHORIZATION [L. BIERY, B. LEAGUE,\nA. BARTLE]:\nThe City Council will receive an update on the\nAffordable ADU Pilot Program and consider\nincreasing the maximum loan amount for the\nAffordable ADU Pilot Program due to various\ncost escalations.\nRECOMMENDATIONS: 1) Receive an update\non the Affordable ADU Pilot Program; 2)\nAuthorize the City Attorney to draft an\namendment to the accessory dwelling unit\nloan Agreement to increase the not to exceed\namount by $181,250 for a total not- to-exceed\namount of $481,250; 3) Authorize the Director\nof Finance and Technology Services to\nallocate$181,250 from unallocated reserves in\nthe Affordable Housing Trust Fund to 216-3-\n10-57-531004 for the purposes of funding this\nloan; and 4) Authorize the City Manager or\ndesignee to execute documents incident to\nthe Agreement.\nSTAFF REPORT\nITEM 5.A. - ATTACHMENT A\nITEM 5.A. - ATTACHMENT B

5.B. HALLOWEEN CARNAVAL 2023 POST\nEVENT REPORT [Y. QUARKER, C. SMITH,\nM. REATH, J. HEREDIA]:\nThe City Council will receive a post event\nreport regarding the Halloween Carnaval\nevent held on October 31, 2023. Additionally,\nthe City Council will confirm that Halloween\nCarnaval 2024 should maintain a similar scale\nand scope as Halloween Carnaval 2023 or\nprovide further guidance to staff for\nadjustments.\nRECOMMENDATIONS: 1) Receive post-\nevent report regarding Halloween Carnaval\n2023; and 2) Confirm that Halloween Carnaval\n2024 should maintain a similar scale and\nscope as Halloween Carnaval 2023.\nSTAFF REPORT

5.C. NOTIFICATION OF COMMISSION MEMBER\nABSENCES [M. CROWDER, L. MORALES]:\nThe City Council will receive notification that\ntwo (2) Commission members have exceeded\nthe number of allowed absences in a twelve-\nmonth period.\nRECOMMENDATIONS: 1) Councilmember\nMeister to receive notification that Catherine\nLee has exceeded the number of allowed\nabsences for the Arts & Cultural Affairs\nCommission and determine not to vacate the\nseat; and 2) Councilmember Shyne to receive\nnotification that Zekia N. Wright has exceeded\nthe number of allowed absences for the Rent\nStabilization Commission and determine not\nto vacate the seat.\nSTAFF REPORT

5.D. NOTIFICATION OF ADVISORY BOARD\nABSENCES (M. CROWDER, L. MORALES]:\nThe City Council will receive notification that\nfour (4) Advisory Boardmembers have\nexceeded the number of allowed absences in\na twelve-month period.\nRECOMMENDATIONS: 1) Councilmember\nHeilman to receive notification that Angela De\nSilva has exceeded the number of allowed\nabsences for the Women's Advisory Board\nand determine not to vacate the seat; 2)\nCouncilmember Meister to receive notification\nthat Luckie Alexander Fuller has exceeded the\nnumber of allowed absences for the\nTransgender Advisory Board and determine\nnot to vacate the seat; 3) Councilmember\nShyne to receive notification that Sasha Razor\nhas exceeded the number of allowed\nabsences for the Russian Speaking Advisory\nBoard and determine not to vacate the seat;\nand 4) Councilmember Shyne to receive\nnotification that Stevi S. Shari has exceeded\nthe number of allowed absences for the\nWomen's Advisory Board and determine not to\nvacate the seat.\nSTAFF REPORT\n6. NEW BUSINESS: