Westminster — 2023-09-13

3.10 Special Event Permit Application from Coordinating Committee of Vietnamese\nAmerican Youth Organizations and A Plus Education Organization to host a Mid-\nAutumn Children’s Festival (Tet Trung Thu) on Saturday, September 30, 2023, at the\nWestminster Civic Center Sunken Gardens, 8200 Westminster Blvd.\nRECOMMENDATION: Staff recommends that the Mayor and City Council approve the\nSpecial Event Permit, subject to the conditions.

3.11 Special Event Permit Application from Dien Dan Giao Dan, Inc., Laity Forum-Non-\nProfit Organization, and the Coalition of the Republic of Vietnam Veteran\nAssociations in Southern California to host a President Ngo Dinh Diem\nCommemoration event on Sunday, October 29, 2023, at Sid Goldstein Freedom Park,\n14180 All American Way.\nRECOMMENDATION: Staff recommends that the Mayor and City Council approve the\nSpecial Event Permit, subject to the conditions.\nPage 10\nSEPTEMBER 13, 2023

3.12 Adoption of Plans and Specifications and Authorization to Solicit Construction Bids\nfor the Edwards Street Improvement Project from Westminster Boulevard to Trask\nAvenue.\nRECOMMENDATION: Staff recommends that the Mayor and City Council:\nA. Approve the plans and specifications for the Edwards Street Improvement Project\nfrom Westminster Boulevard to Trask Avenue, and authorize the Public Works\nDirector/City Engineer to approve minor modifications to the plans and specifications\nto accommodate requested revisions from public safety and utility agencies; and\nB. Authorize the Public Works Department to advertise and solicit construction bids for\nsaid project.\nAGREEMENTS/PURCHASE ORDERS (UNDER $500,000)

3.13 Award of Contract for the Newland Street Waterline Improvements Project to All\nCities Engineering, Inc., Project P-2574.\nRECOMMENDATION: Staff recommends that the Mayor and City Council:\nA. Approve the award of contract to the lowest and responsible bidder in the amount of\n$580,950 to All Cities Engineering, Inc. and that all other bids be rejected; and\nB. Authorize a 10% contingency in the amount of $58,095 for potential change orders;\nand\nC. Authorize the City Manager to execute the contract on behalf of the City.\nEND OF CONSENT CALENDAR

3.2 City Council and Successor Agency Warrant Registers dated July 20, 2023, Through\nAugust 10, 2023.\nRECOMMENDATION: Staff recommends that the Mayor and City Council receive and file\nthe report.\nPage 8\nSEPTEMBER 13, 2023\nPROCLAMATIONS

3.3 Approval of Proclamations.\nRECOMMENDATION: Staff recommends that the Mayor and City Council approve the\nfollowing proclamations:\nA. Proclamation – World Alzheimer’s Month (September 2023); and\nB. Proclamation – National Hispanic Heritage Month (September 15 – October 15,\n2023); and\nC. Proclamation – Fire Prevention Week (October 8-14, 2023).\nREPORTS

3.4 Treasurer’s Report for July 2023.\nRECOMMENDATION: Staff recommends that the Mayor and City Council receive and file\nthe report.

3.5 Westminster Police Department 2022 Annual Report.\nRECOMMENDATION: Staff recommends that the Mayor and City Council receive and file\nthe report.

3.6 Update on Senate Bill 329 Pertaining to City Council Compensation.\nRECOMMENDATION: Staff recommends that the Mayor and City Council receive and file\nthe report.

3.7 Westminster Housing Authority Annual Report and Senate Bill 341 Report for Fiscal\nYear 2022-2023.\nRECOMMENDATION: Staff recommends that the Chair and Authority Board Members:\nA. Approve the Housing Authority Annual Report for Fiscal Year 2022-2023, which also\nserves as the compliance document for Senate Bill 341; and\nB. Authorize the transmittal of the report to the California Department of Housing and\nCommunity Development as required by State law; and\nC. Authorize staff to make adjustments to the report based on completion of the annual\nthird-party fiscal audit and resubmit as necessary.\nPage 9\nSEPTEMBER 13, 2023\nORDINANCES (SECOND READING)

3.8 Second Reading and Adoption of Ordinance No. 2605, Amending Section 2.04.040\n(MEETINGS-DISCUSSIONS-REFERRAL TO DEPARTMENTS) of the Westminster\nMunicipal Code Relative to Oral Communications at Council Meetings.\nRECOMMENDATION: Staff recommends that the Mayor and City Council conduct a second\nreading and adopt Ordinance No. 2605 entitled, “AN ORDINANCE OF THE MAYOR AND\nCITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, AMENDING SECTION\n2.04.040 (MEETINGS-DISCUSSIONS-REFERRAL TO DEPARTMENTS) OF THE\nWESTMINSTER MUNICIPAL CODE RELATIVE TO ORAL COMMUNICATIONS AT\nCOUNCIL MEETINGS,” read by title only and waive further reading.

3.9 Second Reading and Adoption of Ordinance No. 2606, Amending Section 2.56.060\n(PARKS AND RECREATION COMMISSION - POWERS AND DUTIES GENERALLY) to\nUpdate Rules Governing City Commissions.\nRECOMMENDATION: Staff recommends that the Mayor and City Council approve the\nsecond reading and adoption of Ordinance No. 2606 entitled, “AN ORDINANCE OF THE\nMAYOR AND CITY COUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA,\nAMENDING THE WESTMINSTER MUNICIPAL CODE CHAPTER 2.56.060 (PARKS AND\nRECREATION COMMISSION – POWERS AND DUTIES GENERALLY), TO UPDATE\nRULES GOVERNING CITY COMMISSIONS,” read by title only and waive further reading.\nADMINISTRATIVE ITEMS

4.1 Fiscal Year 2022/2023 Consolidated Annual Performance and Evaluation Report.\n• Staff Report\n• Comments or Presentation from Applicant\n• Comments from Appellant (If Applicable)\n• Mayor and City Council Questions for Staff\n• Public Comments\n• Mayor and Council Member Discussion\n• Council Action\nRECOMMENDATION: Staff recommends that the Mayor and City Council:\nA. Approve the Fiscal Year 2022/2023 Consolidated Annual Performance and\nEvaluation Report (CAPER); and\nB. Authorize the City Manager to transmit the CAPER to the United States Department\nof Housing and Urban Development (HUD) by September 28, 2023.

5.1 Award of Contract for the Westminster Boulevard Street Improvement Project from\nGoldenwest Street to Hoover Street, No. P-2564.\nRECOMMENDATION: Staff recommends that the Mayor and City Council:\nA. Approve the award of contract to the lowest and responsible bidder in the amount of\n$1,123,000.00 to Onyx Paving Company, Inc. and that all other bids be rejected; and\nB. Authorize a 10% contingency in the amount of $112,300.00 for potential change\norders; and\nC. Authorize the City Manager to execute the contract on behalf of the City, in a form\napproved by the City Attorney.

5.2 City Council Appointments to the Westminster Community Foundation.\nRECOMMENDATION: Staff recommends that the Mayor and City Council appoint two\nmembers (Council Member Phan West and Council Member Manzo’s appointee) to the\nWestminster Community Foundation to fill the unscheduled vacancies for a term ending\nJanuary 2026.\nPage 12\nSEPTEMBER 13, 2023

5.3 Presentation by Megan’s Organic Market for Cannabis Retail.\nRECOMMENDATION: Staff recommends that the Mayor and City Council receive and file\nthe presentation.

5.4 Review of Process for Placement of Agenda Items.\nRECOMMENDATION: Staff recommends that the Mayor and City Council consider the\nrequest and provide direction regarding the number of Council Members it takes to place\nan item on the agenda.

6.1 Consider the Appointment of a Council Member to Represent the City on the West\nOrange County Water Board as the Second Alternate and Approve the Fifth\nAmendment to West Orange County Water Board Joint Powers Authority Agreement.\nRECOMMENDATION: Staff recommends that the Mayor and City Council:\nA. Approve the Fifth Amendment to West Orange County Water Board Joint Powers\nAuthority Agreement; and\nB. Consider and provide staff direction on the appointment of a Council Member to\nrepresent the City on the West Orange County Water Board as the Second Alternate.

6.2 Introduce for First Reading an Uncodified Ordinance Extending Certain Land Use\nRelated Deadlines for Entitlements Granted in Compliance with Title 17 (Zoning\nCode) And Finding the Ordinance Not Subject to the California Environmental Quality\nAct.\nRECOMMENDATION: Staff recommends that the Mayor and City Council introduce an\nOrdinance for first reading entitled, “AN ORDINANCE OF THE MAYOR AND CITY\nCOUNCIL OF THE CITY OF WESTMINSTER, CALIFORNIA, EXTENDING CERTAIN\nLAND USE RELATED DEADLINES FOR ENTITLEMENTS GRANTED IN COMPLIANCE\nWITH TITLE 17 (ZONING CODE) AND FINDING THE ORDINANCE NOT SUBJECT TO\nTHE CALIFORNIA ENVIRONMENTAL QUALITY ACT,” read by title only and waive further\nreading.

7.1 Appointment to City Commissions, Boards, and Committees - Traffic Commission\nfor 2022-2024.\nRECOMMENDATION: Staff recommends that the Mayor and City Council appoint one\nmember (Council Member Phan West’s appointee) to the Traffic Commission for a two-year\nterm (2022-2024), waiving any other applicable requirements.\nPage 13\nSEPTEMBER 13, 2023