Yucca Valley — 2023-11-07

1. Introduction: San Bernardino County Sheriff's K9

10. Resolution to Authorize Submittal of CalRecycle Grant Applications\nRecommendation:\nThat the Town Council adopt Resolution No. 23 -____ authorizing the\nsubmittal of applications to CalRecycle for all grants the Town of Yucca\nValley is eligible for; and authorizing the Town Manager, Deputy Town\nManager, or their designee, to execute all grant documents necessary\nto secure and manage the grants.

11. 2022-23 Purchase Order Encumbrances and Project Carry Forwards\nRecommendation:\n1. Adopt Resolution No. 23-XX Approving the 2022-23 Purchase Order\nEncumbrances and Project Carry Forwards as identified in Exhibits A\nand B.

12. Treasurer's Report for the Quarter Ending September 30, 2023\nRecommendation:\nReceive and file the Treasurer’s Report for the first quarter of FY2023-\n24.

13. Budget Report for the Quarter Ending September 30, 2023\nRecommendation:\nReceive and file the Budget Report for the quarter ending September\n30, 2023

14. AB1234 Reporting Requirements\nRecommendation:\nReceive and file the AB1234 Reporting Requirement Schedule for the\nmonth of September 2023.

15. Ratification of Warrant Registers\nRecommendation:\nRatify the Payroll Registers totaling $237,929.05 dated September 01,\n2023, $267,291.04 dated September 15, 2023, and $193,943.47 dated\nSeptember 29,2023.\nRatify the Warrant Registers totaling $182,621.28 dated September 01,\n2023, $1,279,517.89 dated September 15, 2023, and $470,393.53 dated\nSeptember 29,2023.\nPUBLIC HEARINGS:

16. State Law, Medicinal Marijuana Delivery Services, Development Code\nAmendment\nRecommendation:\nAn ordinance of the Town Council of the Town of Yucca Valley,\nCalifornia, amending section 9.53.030 and repealing sections 9.53.050\nand 9.53.060(d) of the municipal code to permit non-storefront,\ndelivery-only medicinal marijuana dispensaries and the delivery of\nmarijuana within the Town of Yucca Valley in compliance with state\nlaw.\nThat the Town Council finds the project is exempt from the California\nEnvironmental Quality Act (CEQA) pursuant to Section 15061(b)(3)\nwhich states that if an activity is covered by the general rule that CEQA\napplies only to projects which have the potential for causing a\nsignificant effect on the environment, and where it can be seen with\ncertainty that there is no possibility that the activity in question may\nhave a significant effect on the environment, the activity is not subject\nto CEQA.\nAnd that the Town Council introduces the Ordinance.\nDEPARTMENT REPORTS:

17. Fiscal Year 2022/2023- Public Works Annual Report\nRecommendation:\nThat the Town Council receives and files the 2022/2023 Public Works\nAnnual Report.

18. Year End Budget Report and Allocation of Excess Fund Balance for the Year\nEnding June 30, 2023\nRecommendation:\nIt is recommended that the Town Council:\n1. Receive and file the Budget Report for the fiscal year ending June 30,\n2023.\n2. Amend the 2023-24 General Fund Budget and Special Revenue Fund\nBudget by transferring $4,550,000 from the General Fund unassigned\nfund balance in accordance with the Reserve Policy, as follows, and\nidentified in Exhibit A.\nReserve Policy Designations Recommendation\nPension Stabilization Reserve $ 500,000\nAquatics and Recreation Facility Reserve 500,000\nVehicle & Equipment replacement 500,000\nCapital Reserve 3,050,000\nTotal $ 4,550,000

19. Approval of ARPA Funding Contract between the Town and San Bernardino\nCounty\nRecommendation:\n· It is recommended that the Town Council approves the proposed\ncontract between the Town and San Bernardino County related\nto the American Rescue Plan Act, providing $1,600,000.00 in\nCoronavirus Local Relief Fund dollars towards the Town's\nCommunity Center Pickleball project.\n· Authorize the Town Manager to execute the contract and the\nTown's Finance Manager to execute any related supplemental\nfinancial documentation for grant administration and reporting\npurposes throughout the grant performance and monitoring\nperiod.

2. Presentation: Joshua Tree National Park Superintendent Jane Rodgers

20. SB 1383 Organics Recycling Program Rollout\nRecommendation:\nThat the Town Council receive and file the information about the rollout\nof the Town of Yucca Valley’s Organic Recycling Programs as required\nunder SB 1383.

21. 2024-26 Strategic Planning Ideas and Initiatives Rankings\nRecommendation:\n1. It is recommended that the Town Council engage in a broad\npolicy level discussion inclusive of all items within the Town's subject\nmatter jurisdiction as they relate to strategic planning objectives and\nimplementation measures and may include, but are not limited to\ndiscussion related to infrastructure, community engagement,\ncommunity and economic development, Town administration and fiscal\npolicy, and similar topics as indicated on the attached Ideas and\nInitiatives Ranking Worksheet, and provide input and direction as\ndesired.\n2. Direct staff to incorporate the ideas and initiatives as discussed\ninto the 2024-26 Draft Strategic Plan for Council review and approval.\nFUTURE AGENDA ITEMS:

3. Introduction: New Town Employees\nAPPROVAL OF AGENDA:\nRecommendation:\nApprove the meeting agenda as prepared.\nCONSENT AGENDA:\nAll items listed on the consent agenda are routine matters or formal documents covering previous Town\nCouncil instruction. Items are enacted by one motion and a second without separate discussion unless a\nmember of the Town Council or Town Staff requests dialog on a specific item at the beginning of the\nmeeting. Requests for public comment on the consent agenda items should be filed with the Town Clerk.

4. Waive further reading of all ordinances (if any in the agenda) and read by title\nonly.\nRecommendation:\nWaive further reading of all ordinances and read by title only.

5. Town Council - Regular Meeting Minutes- Oct 3, 2023 6:00 PM\nRecommendation:\nApprove the meeting minutes of October 3, 2023 as presented

6. Town Council - Regular Meeting Minutes - Oct 17, 2023 6:00 PM\nRecommendation:\nApprove the meeting minutes of October 17, 2023 as presented

7. Yucca Valley Sports Complex Masterplan, Award of Contract, BMLA Landscape\nArchitecture, $118,094 Professional Design Services\nRecommendation:\nThat the Town Council awards a professional design agreement for the\nYucca Valley Sports Complex Masterplan to BMLA Landscape\nArchitecture in the amount of $118,094.00, authorizing the Town\nManager, Town Attorney, and Mayor to sign all documents necessary\nfor the project.

8. Yucca Valley Aquatic and Recreation Center Project – Town Project 6009 Award\nof Contract for Inspection Services, Geocon West, Inc., $397,440.\nRecommendation:\nThat the Town Council awards a professional services agreement for\nYucca Valley Aquatic and Recreation Center Project to Geocon West,\nInc., in the amount not to exceed $397,440.00, authorizing the Town\nManager, Town Attorney, and Mayor to sign the all Town documents\nfor these services.

9. Town Project No.9101 – : Old Town Beautification and Sustainability Project\nPhase 1 Authorization to Purchase a prefabricated restrooms from Public\nRestroom Company\nRecommendation:\nThat the Town Council:\n1) Authorizes staff to purchase and install one (1) prefabricated\nrestroom from Public Restroom Company in the amount of\n$294,409.00, and authorizes the Town Manager or designee to sign all\nnecessary documents to complete the project.\n2) Amend the FY2023-24 Special Revenue Fund Budget by allocations\n$300,000.00 from Capital Project Reserve Fund 800 to the Project No.\n9101 Old Town Beautification.