Aliso Viejo — 2023-06-07

CLOSED SESSION:\nPUBLIC EMPLOYEE PERFORMANCE EVALUATION\nPursuant to Government Code Section 54957\nTitle: City Manager

1.1. STATE OF THE CITY VIDEO

4.1. WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS\nRecommended Action: Approve the reading by title only of all ordinances and\nresolutions wherein the titles appear on the public agenda; said titles shall be\ndetermined to have been read by title, and further reading is waived.

4.10. FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH CIVIC\nSOLUTIONS, INC. TO PROVIDE PLANNING CONSULTING SERVICES\nRecommended Action: Approve and authorize the City Manager to execute a Fifth\nAmendment to the Professional Services Agreement with Civic Solutions, Inc. for\nplanning consulting services to increase the total compensation by an amount not to\nexceed $68,000.\nStaff Report\nAttachment 1 - Original Agreement\nAttachment 2 - Agreement Amendment

4.11. PROFESSIONAL SERVICES AGREEMENT WITH CHARLES ABBOTT ASSOCIATES\nTO PROVIDE BUILDING & SAFETY AND CODE ENFORCEMENT SERVICES\nRecommended Action: Approve and authorize the City Manager to execute a\nProfessional Services Agreement with Charles Abbott Associates for building & safety\nand code enforcement consulting services for a five-year period, with a total\ncompensation amount not to exceed $600,000, annually ($3,000,000 total).\nStaff Report\nAttachment 1 - Agreement

4.12. AGREEMENT WITH CHARLES ABBOTT ASSOCIATES, INC. FOR ENVIRONMENTAL\nCONSULTING SERVICES\nRecommended Action:\n1. Approve a 3-year agreement with Charles Abbott Associates, Inc. to perform\nenvironmental consulting services; and\n4\n2. Authorize the City Manager to execute a professional services agreement with\nCharles Abbott Associates, Inc. for an amount of $900,000.\nStaff Report\nAttachment 1 - Agreement

4.13. AGREEMENT WITH CHARLES ABBOTT ASSOCIATES, INC. FOR PUBLIC WORKS\nCONSULTING SERVICES\nRecommended Action:\n1. Approve a 5-year agreement with Charles Abbott Associates, Inc. to perform public\nworks consulting services; and\n2. Authorize the City Manager to execute a professional services agreement with\nCharles Abbott Associates, Inc. with a compensation amount of $140,000 annually,\nand total compensation not to exceed $700,000 over the 5-year term.\nStaff Report\nAttachment 1 - Agreement

4.14. AGREEMENT WITH ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA,\nINC. FOR ON-CALL CIVIL ENGINEERING SERVICES\nRecommended Action:\n1. Approve a 3-year agreement with Engineering Resources of Southern California, Inc.\nto perform on-call civil engineering services; and\n2. Authorize the City Manager to execute a professional services agreement with\nEngineering Resources of Southern California, Inc. for an amount of $400,000.\nStaff Report\nAttachment 1 - Agreement

4.15. FIRST AMENDMENT WITH NICHOLS CONSULTING ENGINEERS, CHTD FOR\nPAVEMENT MANAGEMENT PROGRAM SERVICES\nRecommended Action:\n1. Approve a first amendment to the agreement with Nichols Consulting Engineers,\nCHTD (NCE) to perform pavement management program services to renew the\nagreement through June 30, 2024, and increase the total compensation under the\nagreement by $40,000; and\n2. Authorize the City Manager to execute the first amendment to the agreement.\nStaff Report\nAttachment 1 - Agreement Amendment

4.16. AQUATIC CENTER EQUPMENT MAINTENANCE\nRecommended Action:\n1. Approve a Second Amendment to the Agreement with Knorr Systems, Inc. to\nperform Equipment Maintenance Services at Aquatic Center that extends the term\none year and increases the compensation amount by $50,000 for a total\nauthorization of $220,000 since 2020; and\n2. Authorize the City Manager to execute the Second Amendment to the Agreement.\nStaff Report\nAttachment 1 - Agreement Amendment\n5

4.17. SECOND AMENDMENT TO THE AGREEMENT WITH RK ENGINEERING GROUP\nINC. FOR ON-CALL PARKING AND TRAFFIC ANALYSIS\nRecommended Action:\n1. Approve a second amendment to the agreement with RK Engineering Group, Inc. to\nperform on-call parking and traffic analysis that renews the agreement for an\nadditional one-year term and increases the total compensation under the agreement\nby $50,000 for a total amount of $100,000; and\n2. Authorize the City Manager to execute the second amendment to the agreement.\nStaff Report\nAttachment 1 - Agreement Amendment

4.18. RENEWED MEASURE M ELIGIBILTY\nRecommended Action:\n1. Adopt a 7-year Capital Improvements Program (CIP) for Street Projects;\n2. Adopt a Resolution concerning the status of the Circulation Element and Mitigation\nFee Program; and\n3. Adopt a Resolution concerning the status of the Local Signal Synchronization Plan.\nStaff Report\nAttachment 1 - 7-Year CIP for Street Projects\nAttachment 2 - Resolution for Circulation Element and Mitigation Fee Program\nAttachment 3 - Resolution for Local Signal Synchronization Plan\nAttachment 4 - Local Signal Synchronization Plan

4.19. FISCAL YEAR 2023-24 PROJECT LIST FOR ROAD MAINTENANCE AND\nREHABILITATION ACCOUNT FUNDING (SB 1)\nRecommended Action: Adopt a Resolution adopting a list of projects for fiscal year\n2023-24 funded by SB 1: The Road Repair and Accountability Act of 2017.\nStaff Report\nAttachment 1 - Resolution

4.20. DIRECT CITY COUNCIL HEALTH BENEFIT ALLOWANCE TO DEFERRED\nCOMPENSATION ACCOUNT\nRecommended Action: Adopt a Resolution directing current and future monthly health\nbenefit allowances for Council Members to deferred compensation accounts rather than\nmaking the allowance available for the purchase of health, dental, and vision insurance,\nas well as retirement survivors’ benefit, as applicable.\nStaff Report\nAttachment 1 - Resolution

4.3. SECOND READING AND ADOPTION OF AN ORDINANCE ESTABLISHING BY-\nDISTRICT ELECTIONS, DEFINING DISTRICT BOUNDARIES, AND SCHEDULING\nELECTIONS WITHIN THE DISTRICTS\nRecommended Action: Conduct second reading and adopt Ordinance entitled: AN\nORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALISO VIEJO, CALIFORNIA,\nADDING SECTION 1.12.020 TO CHAPTER 1 OF TITLE 1 OF THE ALISO VIEJO\nMUNICIPAL CODE ESTABLISHING BY-DISTRICT ELECTIONS, DEFINING DISTRICT\nBOUNDARIES, AND SCHEDULING ELECTIONS WITHIN THE DISTRICTS.\nStaff Report\nAttachment 1 - Ordinance

4.4. ACCOUNTS PAYABLE\nRecommended Action: Ratify accounts payable checks and electronic funds transfers\nissued between April 28 and May 25, 2023, in the amount of $1,677,390.96.\nStaff Report\nAttachment 1 - Accounts Payable Report

4.5. TREASURER’S STATEMENT – APRIL 2023\nRecommended Action: Receive and file the April 2023 Treasurer’s Statement.\nStaff Report\nAttachment 1 - April 2023 Treasurer's Statement

4.6. APPROPRIATIONS LIMIT - FISCAL YEAR 2023-24\nRecommended Action: Adopt a Resolution establishing the appropriations limit for\nFiscal Year (FY) 2023-24 at $56,164,572.\nStaff Report\nAttachment 1 - Resolution\nAttachment 2 - GANN Limit Calculation

4.7. AGREEMENTS FOR FY 2023-24 LAW ENFORCEMENT SERVICES AND CROSSING\nGUARD SERVICES\nRecommended Action:\n1. Authorize the City Manager to execute the agreement with the County of Orange for\nFY 2023-24 law enforcement services; and\n2. Authorize the City Manager to execute the agreement with All City Management\nServices, Inc. for school crossing guard services.\n3\nStaff Report\nAttachment 1 - Law Enforcement Services Agreement\nAttachment 2 - Cost Spreadsheet\nAttachment 3 - Crossing Guard Services Agreement

4.8. AGREEMENT WITH THE CITY OF MISSION VIEJO FOR ANIMAL CONTROL AND\nSHELTER SERVICES\nRecommended Action:\n1. Approve a seven-year agreement with the City of Mission Viejo for animal control\nand shelter services; and\n2. Authorize the City Manager to execute a seven-year agreement with the City of\nMission Viejo, in the amount of $474,487 for fiscal year 2023-24 and in an amount to\nbe determined annually thereafter.\nStaff Report\nAttachment 1 - Agreement

4.9. AGREEMENT WITH WINTER VISUALS\nRecommended Action: Approve and authorize the City Manager to execute a 3-year\nprofessional services agreement with Winter Visuals to perform video production\nservices.\nStaff Report\nAttachment 1 - Agreement

5.1. CONDITIONAL USE PERMIT TO OPERATE A CHURCH AT 115 COLUMBIA\nRecommended Action:\n1. Find that the request is exempt from the California Environmental Quality Act\npursuant to State CEQA Guidelines Sections 15301 (Existing Facilities); and\n2. Adopt a Resolution (Attachment 1), approving the Conditional Use Permit (USE-\n2023-00013) to operate a church (International Grace Ministry) at 115 Columbia.\n6\nStaff Report\nAttachment 1 - Resolution\nAttachment 2 - Proposed Plans\nAttachment 3 - Presentation

5.2. CONDITIONAL USE PERMIT TO OPERATE A MASSAGE THERAPY AND SKINCARE\nTREATMENT ESTABLISHMENT AT 19 VANTIS (USE-2023-00009)\nRecommended Action:\n1. Find that the request is exempt from the California Environmental Quality Act\npursuant to State CEQA Guidelines Sections 15301 (Existing Facilities); and\n2. Adopt a Resolution approving the Conditional Use Permit to operate a skincare and\nmassage therapy establishment at 19 Vantis (USE-2023-00009).\nStaff Report\nAttachment 1 - Resolution\nAttachment 2 - Project Description\nAttachment 3 - Project Plans\nAttachment 4 - Presentation

5.3. RE-ADOPTION OF GENERAL PLAN AMENDMENT PA21-019 FOR THE 6TH CYCLE\nHOUSING ELEMENT UPDATE\nRecommended Action:\n1. Find that the request is exempt from the California Environmental Quality Act\npursuant to State CEQA Guidelines Section 15061(b)(3) (Common Sense\nExemption);\n2. Adopt a Resolution adopting a General Plan Amendment for the 6th Cycle Housing\nElement (PA21-019); and\n3. Authorize the Community Development Director to make minor modifications to the\n6th Cycle Housing Element to the extent that such modifications are necessary to\naddress further HCD comments and receive certification.\nStaff Report\nAttachment 1 - Resolution\nAttachment 1, Exhibit A - 6th Cycle Housing Element\nAttachment 2 - Public Comments\nAttachment 3 - Letter from HCD dated April 1, 2022\nAttachment 4 - Presentation

6.1. PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2023-24\nRecommended Action:\n1. Adopt a Resolution adopting the Annual Budget for Fiscal Year 2023-24; and\n2. Adopt a Resolution approving City Salary Schedules.\nStaff Report\nAttachment 1 - Budget Resolution\nAttachment 2 - Proposed Annual Budget\nAttachment 3 - Salary Schedule Resolution\n7\nAttachment 4 - Salary Schedule\nAttachment 5 - Proposed Budget Presentation