Aliso Viejo — 2024-05-01

CLOSED SESSION:\nPUBLIC EMPLOYEE APPOINTMENT\nPursuant to Government Code Section 54957\nTitle: City Manager

1.1 BUSINESS OF THE MONTH - PREMIER AQUATICS

4.1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS\nRecommended Action: Approve the reading by title only of all ordinances and\nresolutions wherein the titles appear on the public agenda; said titles shall be\ndetermined to have been read by title, and further reading is waived.

4.2 APPROVAL OF MINUTES\nRecommended Action: Approve the Minutes as submitted for the April 17, 2024\nSpecial Meeting and the April 17, 2024 Regular Meeting.\nDraft Minutes - April 17, 2024 Special Meeting\nDraft Minutes - April 17, 2024 Regular Meeting

4.3 ACCOUNTS PAYABLE\nRecommended Action: Ratify accounts payable checks and electronic funds transfers\nissued between April 3, 2024, and April 11, 2024, in the amount of $1,283,914.11.\nStaff Report\nAttachment 1 - Accounts Payable Report

4.4 TREASURER’S STATEMENT – MARCH 2024\nRecommended Action: Receive and file the March 2024 Treasurer’s Statement.\nStaff Report\nAttachment 1 - March 2024 Treasurer’s Statement

4.5 SECOND AMENDMENT TO THE AGREEMENT WITH HARTZOG & CRABILL, INC.\nFOR ON-CALL TRAFFIC ENGINEERING SERVICES FOR TRAFFIC SIGNAL\nOPERATIONS\nRecommended Action:\n1. Approve a second amendment to the agreement with Hartzog & Crabill, Inc. (HCI)\nto perform traffic engineering services for traffic signal operations that renews the\nagreement for an additional one-year term and increases the total compensation\nunder the agreement by $35,000 for a total agreement amount of $140,000; and\n2. Authorize the City Manager to execute the second amendment to the agreement.\nStaff Report\nAttachment 1 - Agreement Amendment

4.6 SECOND AMENDMENT TO THE AGREEMENT WITH SCA OF CA, LLC FOR\nSTREET SWEEPING SERVICES\nRecommended Action:\n1. Approve a second amendment to the agreement SCA of CA, LLC to perform street\nsweeping services that renews the agreement for an additional one-year term and\nincreases the total compensation under the agreement by $115,000 for a total\nagreement amount of $500,000; and\n2. Authorize the City Manager to execute the second amendment to the agreement.\n3\nStaff Report\nAttachment 1 - Agreement Amendment

4.7 FIRST AMENDMENT TO THE AGREEMENT WITH GMU GEOTECHNICAL, INC. FOR\nON-CALL GEOTECHNICAL AND MATERIAL TESTING SERVICES\nRecommended Action:\n1. Approve a first amendment to the agreement with GMU Geotechnical, Inc. (GMU)\nto perform geotechnical and materials testing services that renews the agreement\nfor an additional one-year term and increases the total compensation under the\nagreement by $50,000 for a total agreement amount of $250,000; and\n2. Authorize the City Manager to execute the first amendment to the agreement.\nStaff Report\nAttachment 1 - Agreement Amendment

4.8 FIRST AMENDMENT TO THE AGREEMENT WITH GREAT SCOTT TREE\nSERVICES, INC. FOR TREE MAINTENANCE SERVICES\nRecommended Action:\n1. Approve a first amendment to the agreement with Great Scott Tree Services, Inc. to\nperform tree maintenance services that renews the agreement for an additional one-\nyear term;\n2. Approve contractor compensation rates for FY 2024-25; and\n3. Authorize the City Manager to execute the first amendment to the agreement.\nStaff Report\nAttachment 1 - Agreement Amendment

4.9 OVERVIEW AND IMPLEMENTATION OF SENATE BILL 553 REGARDING\nWORKPLACE SAFETY\nRecommended Action: Receive and file an informational memorandum summarizing\nSenate Bill 553 and the proactive measures City staff has taken to prepare for its\nimplementation.\nStaff Report\nAttachment 1 - Memorandum

5.1 ADOPTION OF THE FISCAL YEAR (FY) 2024-2025 ANNUAL ACTION PLAN FOR\nEXPENDITURES OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)\nFUNDS\nRecommended Action:\n1. Declare the City Council finds the FY 2024-2025 Annual Action Plan is not subject\nto the California Environmental Quality Act (“CEQA”) as the activity is not a project\ndefined in Section 15378(b)(5) of the state CEQA Guidelines;\n2. Approve and adopt the FY 2024-2025 Annual Action Plan (“Action Plan”) for the use\nof Community Development Block Grant (“CDBG”) funds; and\n3. Authorize the City Manager to submit the Action Plan to the U.S. Department of\nHousing and Urban Development (“HUD”), which executes the HUD contract, and\nauthorize the City Manager to submit all related documents with the implementation\nof the Action Plan.\n4\nStaff Report\nAttachment 1 - CDBG FY24-25 Draft Annual Action Plan\nAttachment 2 - Presentation

5.2 APPLICATION FOR THE PERMANENT LOCAL HOUSING ALLOCATION (PLHA)\nFUNDING FROM THE CALIFORNIA DEPARTMENT OF HOUSING AND\nCOMMUNITY DEVELOPMENT FOR ELIGIBLE HOUSING-RELATED PROJECTS\nAND PROGRAMS\nRecommended Action: Adopt a resolution authorizing the application submittal for the\nPermanent Local Housing Allocation (PLHA) funding from the California Department of\nHousing and Community Development (HCD) for housing-related eligible activities.\nStaff Report\nAttachment 1 - Resolution\nAttachment 2 - PLHA Plan

6.1 CITY MANAGER EXECUTIVE RECRUITMENT AGREEMENT\nRecommended Action:\n1. Accept proposal from Bob Murray & Associates to conduct recruitment for the City\nManager position;\n2. Approve the Executive Recruitment Agreement with Bob Murray & Associates for\npurposes of recruiting a City Manager for the City; and\n3. Appropriate $29,000 to the General Fund for the fiscal year 2023-24 budget.\nStaff Report\nAttachment 1 - Agreement\nAttachment 2 - Proposal

6.2 SUPPLEMENTAL COST ANALYSIS TO FEBRUARY 21, 2024 INFORMATIONAL\nREPORT REGARDING MAYORAL ROTATION POLICIES\nRecommended Action:\n1. Receive and consider this supplemental information regarding costs of a potential\nballot measure on procedures for the selection and rotation of the mayor and mayor\npro tem; and\n2. Provide direction to staff regarding a potential ballot measure, ordinance or policy\nas outlined in the February 21, 2024 report.\nStaff Report\nAttachment 1 - Feb. 21, 2024 Agenda Report\nAttachment 2 - Sample Policies