Baldwin Park — 2023-09-20

1. City of Baldwin Park's Warrants and Demands\nStaff recommends that the City Council ratify the attached Warrants and\nDemands Register.\nSTAFF REPORT

10. Public Hearing Regarding Fiscal Year 2022-23 Consolidated Annual\nPerformance & Evaluation Report (CAPER).\nIt is recommended that the City Council:\n1. Conduct a Public Hearing to hear comments and approve the Final\n2022-23 Consolidated Annual Performance & Evaluation Report\n(CAPER) for federal CDBG and HOME funds; and\n2. Authorize the City Manager to transmit this report to the United\nStates Department of Housing and Urban Development (HUD) by\nthe deadline of September 28, 2023.\nSTAFF REPORT\nREPORTS OF OFFICERS

11. Approval of Employment Agreement with Albert Trinh for the position of\nAccounting Manager\nIt is recommended that the City Council approve the Agreement with\nAlbert Trinh for the position of Accounting Manager (subject to any non-\nsubstantive changes made by Chief Executive Officer and the City\nAttorney) and direct the Mayor and City Clerk to execute it.\nSTAFF REPORT

2. Treasurer's Report City (CC) - July 2023\nStaff recommends that Council receive and file the Treasurer's Report for\nJuly 2023.\nSTAFF REPORT

4. Approve Project Plans and Specifications and Authorize Publishing a\nNotice Inviting Bids for City Project No. CIP 21-198 - Barnes Park Multi-\nBenefit Infiltration Project\nStaff recommends that the City Council:\n1. Approve the plans and specifications for City Project No. CIP 21-198\n– Barnes Park Multi-Benefit Infiltration Project; and,\n2. Authorize staff to publish a Notice Inviting Bids.\nSTAFF REPORT

5. Approval of the California Automated Permit Processing Program Public\n(CalAPP) Service Grant Agreement with the California Energy\nCommission (CEC) to Automate the Solar Permitting Process to Promote\nthe Development of Residential Solar and Solar-Plus-Storage Systems\nIt is Staff's recommendation that the City Council:\n1. Approve the CalAPP Public Service Grant Agreement in the amount\nof $60,000 with CEC to provide Baldwin Park residents,\nhomeowners, and commercial business owners with a streamlined\npermitting process for incorporation of solar projects within their\nhomes or businesses as part of a conformance requirement with SB\n129; and\n2. Authorize the Mayor and City Clerk to execute the CalApp Public\nService Grant Agreement.\nSTAFF REPORT

6. Accept Completed Improvements and Authorize Close-Out of Project\nExpenditures for Maintenance Work at the Homeless Housing Family Site\nProject (Serenity Homes) Consisting of Material and Equipment\nProcurements, and Construction Work\nIt is Staff's recommendation that the City Council: 1. Approve final\nexpenditures for improvements for contract services from: a. Greg Ruvalo\n(Contractor) for a total amount of $ 38,314.00 consisting of: i. Installation\nof a glass sliding door in the amount of $2,660.00 ii. Installation of an\naccess platform-and-step system in the amount of $13,080.00. iii. Perform\nroofing upgrades to an existing building in the amount of $15,280.00. iv.\nInstallation of an entry gate security system in the amount of $7,294.00;\nand b. Ram Construction and Fencing LLC for the purchase and\ninstallation of a glass French door in the amount of $12,250.00; and c.\nPedroza Concrete Systems Inc. for the repair and installation of epoxy\nflooring in the amount of $13,200.00; and d. ConvergeOne for\nprocurement and installation of security cameras in the amount of\n$18,447.55; and 2. Approve final expenditures for materials procurement\nand placement for: a. Uline, Inc. for purchase of furniture and tables in the\namount of $7,559.25; and 3. Authorize the Director of Finance to make\nnecessary budget adjustments and authorize the Director of Public Works\nto process invoices including reimbursement request made to SGVRHT\nfor qualified expenses.\nSTAFF REPORT

7. Approve a Professional Services Agreement (PSA) with RailPros Rail\nEngineers for Construction Management and Inspection Services for City\nProject No. CIP 20-31 -Traffic Signal and Rail Crossing Safety\nImprovements at Pacific Avenue and Bogart Avenue.\nStaff recommends that the City Council:\n1. Approve the proposal from RailPros in the amount of $ 293,090.85\nfor construction management and inspection services for City\nProject No. CIP 20-31; and,\n2. Authorize the Director of Finance to drawdown and appropriate\n$323,400.00 from the Measure M Bond Proceeds Fund No. 660 to\nFund No. 255 to cover the cost; and,\n3. Authorize the Mayor and City Clerk to execute a Professional\nServices Agreement (PSA) for Construction Management and\nInspection Services for City Project No. CIP 20-31.\nSTAFF REPORT

8. Adoption of Resolution No. 2023-030 establishing Guidance for The\nNegotiation of Commercial Cannabis Community Benefit Fees.\nIt is recommended that the City Council adopt Resolution No. 2023-030,\nentitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nBALDWIN PARK ESTABLISHING GUIDANCE FOR THE NEGOTIATION\nOF COMMERCIAL CANNABIS COMMUNITY BENEFIT FEES TO BE\nINCLUDED IN A RECOMMENDED COMMERCIAL CANNABIS\nAGREEMENT (CCA) FOR CANNABIS MANUFACTURING,\nCULTIVATION AND DISTRIBUTION OPERATIONS".\nSTAFF REPORT

9. Accept and Approve Plans and Specifications and Award of a\nConstruction Contract and a Consultant Agreement for City Project No.\nCIP 20-129 San Gabriel River Bikeway Greening Project, Ph. II Including\nNon-Infrastructure Components\nStaff recommended that the City Council:\n1. Accept and Approve Project Plans and Specifications for City Project\nCIP 20-129; and,\n2. Approve and award the construction contract to Grifith Company, of\nBrea, CA in the amount of $1,929,498.75; and,\n3. Approve a Consultant Services Agreement (CSA) with Tripepi Smith\nand Associates for the non-infrastructure components such as\nprogramming and community outreach, in the amount not to exceed\nof $104,000; and,\n4. Authorize the Director of Public Works to negotiate and execute an\nagreement with the City’s on-call consultants for Construction\nManagement and Inspection Services; and,\n5. Authorize the Director of Finance to appropriate Funds from Fund\n245 (Proposition C) in the amount of $343,693.23, Fund 256 (SB1)\nin the amount of $250,000, Fund 270 (Grant Funds -ATP Cycle 3 –\nNon infrastructure) in the amount of $104,000, and Fund 270, (Grant\nFunds -RMC Prop 68) in the amount of $993,790.00; and,\n6. Authorize the Mayor and City Clerk to execute the construction\ncontract with Grifith Company and (CSA) with Tripepi Smith, for CIP\n20-129 - San Gabriel River Bikeway Greening Project, PH. II.\nIncluding non-infrastructure components.\nSTAFF REPORT\nPUBLIC HEARING

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &\nCOMMUNICATION\nMayor Estrada seeks consensus from Council to\nDirect staff to look into replacing existing fixed trash receptacles with\nsolar powered trash compacting receptacles withing the public right-of-\nway.\n\nMayor Pro Tem Garcia seeks consensus from Council to:\nâDiscuss the consideration and development of local hire policies for city\nfunded projects, to benefit Baldwin Park residents.\n\nâDiscussion on the purpose of local elected bodies and members of the\nCity Council, as well as roles of each member of the Council as defined by\nthe City's Municipal Code.\n\nCouncilmember Damian seeks consensus from Council to:\nâ€Direct staff to review the adequacy of the City's garage/yard sales\nregulations (Section 119.02 of the BPMC) in terms of its currently\nallowable frequency once per quarter, on the first weekend of March,\nJune, September, and December.\n\nMayor Estrada, CEO Zaldivar, and Community Services Supervisor Yuriko\nRuizesparza herein report:\nUpdate about their City business travel to the California Contract Cities\nAssociation Fall Educational Summit on September 8 thru September 10,\n2023 in the City of San Diego. Mayor Estrada was a Panelist with the LA\nCounty Supervisor Lindsey Horvath on Homelessness. Other educational\nworkshops included Affordable Housing, Proposed Legislative Actions,\nand Municipal Funding options using Federal Funds.