Baldwin Park — 2023-11-15

1. City of Baldwin Park's Warrants and Demands\nStaff recommends that the City Council ratify the attached Warrants and\nDemands Register.

10. Approval of Amendment Number 1 to the Professional Services\nAgreement with Hinderliter, De Llamas and Associates, Inc. to Close Out\nthe Shop Local Digital Gift Card Program.\nIt is recommended that the City Council authorize the Chief Executive\nOfficer to execute an amended Professional Services Agreement with HdL\nsubject to any non-substantive changes made by the CEO and City\nAttorney.

11. Consideration to appropriate FY 2019 Permanent Local Housing\nAllocation Grant Funds from the State of California Department of\nHousing and Community Development (HCD)\nStaff recommends that the City Council:\n1. Authorize the Chief Executive Officer, and City Attorney, to execute\nforms and agreements for the use of Permanent Local Housing\nAllocation program funds to the selected project.\n2. Authorize the Director of Finance to appropriate funding for this\nactivity upon receiving PLHA funds from HCD and make the\nnecessary budget adjustments.

12. Approval of Resolution No. 2023-037 to Revise the Job Title for\nInformation Systems (IT) Manager and Job Description\nStaff recommends that the City Council:\n1. Approve and adopt Resolution No. 2023-037 entitled “A\nRESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nBALDWIN PARK, CALIFORNIA, TO ADOPT A SALARY\nRESOLUTION TO ESTABLISH A COMPREHENSIVE SALARY\nSCHEDULE ACCORDANCE WITH CALPERS GUIDELINES” to\nupdate the Comprehensive City of Baldwin Park Salary Schedule to\nreflect the title change for the classification of Information Systems\n(IT) Manager to Information Technology Manager.\n2. Approve the revisions made to the Information Systems (IT)\nManager job description.

13. Approval of Cannabis Pre-Application Agreement with IGF Partners\nRealty LLP and California Harvest Fund LLC\nIt is recommended that the City Council authorize the Chief Executive\nOfficer to execute the Agreement, subject to any non-substantive changes\nmade by the CEO and City Attorney.\nPUBLIC HEARING\nREPORTS OF OFFICERS

14. Designation of Delegate and Alternate Representatives for the San\nGabriel Valley Mosquito and Vector Control District\nIt is recommended that the City Council:\n1. Accept nominations on the floor by the Members of the City Council;\nand\n2. Appoint a delegate and an alternate, and adopt Resolution No.\n2023-036 entitled, “A RESOLUTION OF THE CITY COUNCIL OF\nTHE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING A\nREPRESENTATIVE AND ALTERNATE AS OFFICIAL\nREPRESENTATIVES OF THE CITY AS MEMBERS OF THE SAN\nGABRIEL VALLEY MOSQUITO AND VECTOR CONTROL\nDISTRICT”; and\n3. Direct the City Clerk to provide notification to the SGVMVC of the\naction taken by the governing body.

15. Ordinance Section 122.04(H) of the Baldwin Park Municipal Code\nAmending Food Truck Stopping Times\nIt is recommended that the City Council waive further reading, read by title\nand introduce the following: AN ORDINANCE OF THE CITY COUNCIL\nOF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTION\n122.04(H) OF CHAPTER 122, TITLE XI OF THE BALDWIN PARK\nMUNICIPAL CODE RELATING TO TIME LIMITS FOR THE VENDING OF\nFOOD FROM FOOD TRUCKS

2. Treasurer's Report City (CC) - September 2023\nStaff recommends that Council receive and file the Treasurer's Report for\nSeptember 2023.

3. Meeting Minutes\nIt is recommended that the City Council approve the following meeting\nminutes of the Special City Council and Regular City Council Meetings\nheld on November 1, 2023.

4. Request to renew the Police Department jail services contract with\nStarside Security & Investigation Inc.\nIt is recommended that the City Council:\n1. Approve the contract with Starside for jail services, subject to any\nadditional non-substantive changes made by the City Attorney and\nChief Executive Officer; and\n2. Authorize the Mayor to execute the agreement; and\n3. Direct staff to release a Request for Proposal prior to the end or the\nproposed term expiration.

5. Request for Authorization to Purchase Apex Officer - Pro Training\nSimulator package and accessories.\nIt is recommended that the City Council\n1. Waive the formal bidding process for this purchase; and\n2. Authorize the Police Department to purchase the Pro Training\nSimulator package and accessories; and\n3. Authorize the Director of Finance to appropriate the funding from the\nCommunity Policing Development (CPD) De-Escalation Training\nSolicitation grant and make the necessary budget adjustment; and\n4. Authorize the Chief of Police, or his designee, to complete all\nappropriate documentation to complete the purchase; and\n5. Authorize the Chief Executive Officer to approve a no-cost time\nextension to the subcontract with Sandy Jo MacArthur through\nAugust 31, 2024, to allow completion of grant-funded activities." This\nwill be retroactive to July 1, 2023; and

6. Authorize the Chief Executive Officer to approve a no-cost time\nextension to the subcontract with Joan Brody through August 31,\n2024, to allow completion of grant-funded activities." This will be\nretroactive to July 1, 2023.\n6. Consideration to Reallocate Additional American Rescue Plan Act Funding\nfor the Senior Free Meals Program\nIt is recommended that the City Council to:\n1) Authorize the Director of Finance to reallocate additional American\nRescue Plan Act funding for the Senior Free Meals Program and\ncarry over balances to Fiscal Year 24-25 until funds are exhausted;\nand\n2) Authorize the Director of Recreation & Community Services to\ncoordinate all elements associated with the Program.

7. Approval of Contract Change Order for the Public Works Maintenance\nYard Improvements Project - CIP 22-028\nIt is recommended that the City Council:\n1. Approve Change Order in the amount of $40,000 and authorize\npayment to TAIT & Associates for added design services; and,\n2. Authorize the Director of Finance to make the necessary budget\nadjustments and transfers; and,\n3. Authorize the Director of Public Works to execute and process the\noutstanding payments due to TAIT & Associates for plan design\nservices.

8. Grant Reimbursement Report for 1st Quarter FY23-24 - July 1, 2023, to\nSeptember 30, 2023 for the Department of Public Works\nIt is recommended that the City Council receive and file this report.

9. Approval of Change Orders for La Canada Design Group (LCDG) for\nAdditional Design Services Related to the City Hall 3rd Floor and City\nCouncil Chambers Improvements Project, CIP 22-038\nIt is Staff's recommendation that the City Council:\n1. Authorize the additional work and payment for LCDG in the amount\nof $62,330.00 for additional architectural and engineering design\nservices; and,\n2. Authorize the Director of Public Works to execute change orders\nwith LCDG for design services of the 3rd Floor and City Council\nChambers Improvements Project CIP 22-038; and,\n3. Authorize the Director of Finance to make the necessary budget\nadjustments and transfers.

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS\nPresentation - Certificate of Recognition for the Finance Department\nEmployees 20+ years of service\nPresentation - Welcome and Introduce Staff\n• Albert Trinh, Accounting Manager\n• Barbara Jimenez, Human Resources Technician\nProclamation - LA vs Hate United Against Hate Week November 12 -18,\n2023 presented to Celina Maldonado, LA vs Hate Volunteer from CalState\nUniversity\nPUBLIC COMMUNICATIONS\nCONSENT CALENDAR

CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &\nCOMMUNICATION\nNT COMMISSION\nSA 1. Treasurer's Report SA - September 2023\nStaff recommends that the Board receive and file the Treasurer's Report\nfor September 2023.\nSA 2. Successor Agency To The Dissolved Community Development\nCommission of The City of Baldwin Park Warrants and Demands\nStaff recommends that the Board ratify the attached Warrants and\nDemands Register.