Baldwin Park — 2024-04-17

1. City of Baldwin Park's Warrants and Demands\nStaff recommends that the City Council ratify the attached Warrants and\nDemands Register.

10. City to City Friendship Relationship Between the Cities of Baldwin Park\nand Fresnillo, Zacatecas, Mexico\nIt is recommended that the City Council:\n1. Declare Sunday August 11, 2024, as the official day for the\ndiplomatic visit by the City of Fresnillo, Zacatecas, Mexico, to be led\nby Interim Mayor Rita Rocio Quiñones de Luna.\n2. Declare that the hosting of the 2nd Annual Friendship Basketball\nTournament at Morgan Park will serve as the main event for the\ndiplomatic visit.\n3. Authorize the Director of Finance to appropriate up to $12,000 from\nthe General Fund and make necessary budget adjustment to defray\nexpenses associated with the event.

11. Approve Amendments to the Professional Service Agreements (PSAs)\nwith David Volz Design, Evan Brooks and Associates (EBA), Infrastructure\nEngineers a Bowman Company, John L. Hunter and Associates, Onward\nEngineering, RKA Consulting Group, TAIT and Associates and Willdan\nEngineering to Extend Term for One-Year and Authorize Staff to Publish a\nRequest for Qualifications (RFQ) to Update and Establish the List of On-\nCall Consultants for Engineering Services.\nIt is recommended that the City Council:\n1. Authorize the Director of Public Works to publish a Request for\nQualifications to establish an updated list of on-call Engineering\nConsultants Firms; and,\n2. Approve Amendments to the current Professional Services\nAgreements for a one-year term extension with David Volz Design,\nEvan Brooks and Associates, John L Hunter and Associates,\nOnward Engineering, RKA Consulting Group, TAIT and Associates,\nInfrastructure Engineers, and Willdan Consulting; and,\n3. Authorize the Mayor and City Clerk to execute the Amendments to\nthe PSAs.

12. Approval of a Construction Contract with Gentry General Engineering\nCompany for the Construction and Completion of Unfinished\nImprovements for City Project No. CIP 22-040, Calino Avenue Sewer and\nStorm Drain Improvements\nIt is Staff's recommendation that the City Council:\n1. Find Stance Construction Company in default of its Contract; and\n2. Approve and award the construction contract to Gentry General\nEngineering Company of Colton, CA in the amount of $851,790.78\nfor the completion of unfinished improvements at Calino Avenue;\nand\n3. Authorize the Mayor and City Clerk to execute the contract with\nGentry General Engineering Company; and\n4. Authorize the Director of Finance to transfer $80,000 from CIP22-\n037, Acct. # 275-50-752-58100-55017 to CIP22-040, Acct #275-50-\n752-58100-55021; allocate $310,617.77 to Acct 100-50-000-46950-\n55021 from expected surety payment received and Acct #100-50-\n752-58100-55021 for the additional expenditures and to make\nnecessary budget adjustments.

13. Authorization to Submit a Voucher Application Pursuant to the U.S.\nDepartment of Energy's Energy Efficiency Conservation Block Grant\nProgram (EEBCG) for the Procurement of Solar Powered Lighting\nIt is recommended that the City Council:\n1. Authorize staff to submit a voucher application to the Department of\nEnergy’s EECBG Program for the procurement of solar-power\nlighting equipment; and\n2. Authorize the Director of Finance to appropriate $127,900 to Fund\nNo. 270, assign an account number including the project number,\nand make the necessary budget adjustments; and\n3. Authorize the Director to Public Works to process the necessary\ngrant documentation. PUBLIC HEARING\nPUBLIC HEARING\nREPORTS OF OFFICERS

14. Consideration and Direction for Title and Sub-Logo for the Education and\nOutreach Campaign for Active Transportation Cycle 3 Project - CIP 20-\n129, San Gabriel River Commuter Bikeway Greening Project Ph II -\nGenerally known as the Big Dalton Bike and Walk Trail\nIt is recommended that the City Council:\n1. Select an official local name for the Bike/Walk Trail Project; and\n2. Select a project sub-logo to be used along with the City’s logo.

15. American Rescue Plan Act (ARPA) Grant Updates on Appropriations,\nExpenditures, and Available Balances\nIt is recommended that the City Council:\n1. Approve or make changes to the ARPA updated allocation, and\n2. Add new programs or projects to the remaining unappropriated\nbalance, and\n3. Authorize the Director of Finance to set up account #s for\nappropriation to the new programs and projects and make\nnecessary budget amendments.

2. Treasurer's Report City (CC) - January 2024\nStaff recommends that Council receive and file the Treasurer's Report for\nJanuary 2024.

4. Claim Rejection\nIt is recommended that the City Council reject the following claim and\ndirect staff to send the appropriate notice of rejection to claimant:\n• Oscar Henry Martinez The claimant alleges bodily injury.\nThis government claim, and all government claims, should be considered\nas potential lawsuits in the future. Thus, it is requested that all City Staff,\nthe Mayor and all Council Members refrain from making any statements,\nwhether public or private in nature. It is important that no statements be\nmade so as to not prejudice this claim in any way which can happen if\npublic or private comments are made about this claim by City staff or\nCouncil Members

5. Approval of Agreement with Learning Enrichment After-School Program,\nInc. (dba Leap) for the Summer Lunch Program\nIt is recommended that the City Council:\n1. Authorize the Mayor to execute a one (1) year service agreement\nwith Learning Enrichment After-School Program, Inc. (dba Leap);\nand\n2.\nAuthorize Director of Recreation & Community Services to execute\nany associated documents; and\n3. Authorize Director of Finance to appropriate funding and make\nnecessary changes to the budget.

6. Grant Reimbursement report for 3rd Quater FY23-24-January 1, 2024 to\nMarch 31, 2024\nIt is recommended that the City Council receive and file this report.

7. Approval and Adoption of Resolution No. 2024-011 and Consideration of a\nMemorandum of Understanding (MOU) with Goodwill Southern California\nto Re-Establish the NextGen Youth Workforce Program.\nIt is recommended that the City Council:\n1. Approve Resolution No. 2024-011 and the proposed MOU with the\nGSC; and\n2. Authorize the Mayor to execute the MOU; and\n3. Confirm the appropriation of $20,560 of American Rescue Plan Act\n(ARPA) funds carried over from 2023 for Summer 2024; and\n4. Appropriate an additional $120,000 of ARPA Funds to fund the City’s\ncontribution for the 2024 and 2025 NextGen Program; and\n5. Authorize the CEO to make technical adjustments as may be\nnecessary to carry out the direction of City Council.

8. Draft FY 2024-25 Annual Action Plan and CDBG Funding Requests\nIt is recommended that the Mayor and City Council accept the Draft 2024-\n25 Annual Action Plan and continue the 30-day public comment period\nwhich began on April 12, 2024 in compliance with the Consolidated Plan\nProcedures at 24 CFR Part 91.

9.\nImplement and Update Written Policies and Procedures for Accounting\nand Financial Reporting, Federal Awards Management, and Automated\nClearinghouse (ACH) and Wire Transfer Policy and Procedures\nIt is recommended that the City Council review and approve the following\naccounting and financial reporting policies and procedures as follows:\n1. Federal Awards Management Policy\n2. Subrecipient Monitoring Policy\n3. Write-off Policy\n4. ACH and Wire Transfer Policy and Procedures

PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS\nProclamation - Donate Life Month Proclamation presented to Jolene\nVargas, OneLegacy Ambassador\nRecognition - Certificate of Recognition for winning the Ontario\nInterational Airport Logo Drawing Contest depiciting Austism Awareness\npresented to Erick Olea\nProclamation - Autism Acceptance Month Proclamation presented to Erick\nOlea.\nPresentation - Retirement Recognition for Years of Service presented to\nIrma Garcia, Senior Center Program Supervisor\nPUBLIC COMMUNICATIONS\nCONSENT CALENDAR

CITY COUNCIL/ CITY CLERK / CITY TREASURER / STAFF REQUESTS &\nCOMMUNICATION\nENT COMMISSION\nSA 1. Successor Agency to The Dissolved Community Development\nCommission of The City of Baldwin Park Warrants and Demands\nStaff recommends that the Board ratify the attached Warrants and\nDemands Register.\nSA 2. Treasurer's Report SA - January 2024\nStaff recommends that the Board receive and file the Treasurer's Report\nfor January 2024.