Beverly Hills — 2023-10-03

10. AMENDMENT NO. 4 TO AN AGREEMENT WITH TRUEPOINT SOLUTIONS,\nLLC FOR PHASE 2 UPGRADE OF THE CITY'S HANSEN (INFOR) WORK\nORDER AND ASSET MANAGEMENT SYSTEM; AND\nAPPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $650,000.\nComment: Staff recommends that City Council move to approve Amendment No. 4\nto the agreement between the City of Beverly Hills and TruePoint Solutions, LLC\nfor the continuation of the Phase 2 upgrade of the City's Work Order and Asset\nManagement System (Infor) and approve a Purchase Order in the amount of\n$650,000 to TruePoint Solutions, LLC for a total not-to-exceed contract amount of\n$1,056,735.

11. AMENDMENT NO. 4 TO AN AGREEMENT WITH SAFE SIDEWALKS\nINCORPORATED DBA PRECISION CONCRETE CUTTING (FORMERLY\nPRECISION CONCRETE CUTTING) FOR SIDEWALK SURVEY\nINSPECTION AND ON-CALL TRIP HAZARD REMOVAL; AND\nAPPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF\n$750,000 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $2,377,787.\nComment: Staff recommends City Council approve Amendment No. 4 to\nAgreement No. 675-19 with Safe Sidewalks Incorporated DBA Precision Concrete\nCutting for sidewalk survey inspection and on-call trip hazard removal services\nwithin the City of Beverly Hills and approve a change purchase order in the amount\nof $750,000 for a total not-to-exceed amount of $2,377,787.

12. A PURCHASE ORDER TO MERIDIAN RAPID DEFENSE GROUP, LLC FOR\nA TOTAL NOT-TO-EXCEED AMOUNT OF $500,000 FOR THE PURCHASE\nOF MERIDIAN ARCHER 1200 RAPID DEFENSE BARRIERS AND\nASSOCIATED EQUIPMENT.\nComment: Staff recommends City Council approve a purchase order in the amount\nof $500,000 to Meridian Rapid Defense Group, LLC for the purchase of specified\nrapid defense barriers and associated equipment and waive formal bidding\nrequirements, as it is in the best interest of the City.

13. A PURCHASE ORDER TO STOTZ EQUIPMENT FOR A TOTAL NOT-TO-\nEXCEED AMOUNT OF $123,680.27 FOR PURCHASE OF FIVE (5) JOHN\nDEERE ELECTRIC GATORS, ONE (1) JOHN DEERE BUNKER RAKE AND\nTHREE (3) JOHN DEERE TRAILERS.\nComment: Staff recommends that City Council waive the bidding requirements as\nthe City is utilizing the Sourcewell bid process and move to approve a purchase\norder in the not-to-exceed amount of $123,680.27 to Stotz Equipment for the\npurchase of specified replacement John Deere grounds maintenance equipment.

14. APPROVAL OF A PURCHASE ORDER TO QUINN CATERPILLAR, INC. FOR\nA TOTAL NOT-TO-EXCEED AMOUNT OF $339,806.76 FOR PURCHASE OF\nTHREE (3) MOBILE EMERGENCY GENERATORS.\nComment: Staff recommends that City Council waive the bidding requirements as\nthe City is utilizing the Sourcewell bid process and move to approve a purchase\norder in the not-to-exceed amount of $339,806.76 to Quinn Caterpillar, Inc. for the\npurchase of specified replacement mobile emergency generators.

3. REVIEW OF BUDGETED DEMANDS PAID, covering dates September 12,\n2023 to September 25, 2023.

4. PAYROLL DISBURSEMENT REPORT, covering dates September 12, 2023 to\nSeptember 25, 2023.\nOther Business\nORDINANCE OF THE CITY OF BEVERLY HILLS:

5. AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO ADOPT\nOBJECTIVE STANDARDS FOR HOUSING DEVELOPMENTS WITH NO\nMORE THAN TWO PRIMARY UNITS AND URBAN LOT SPLIT PARCEL\nMAPS IN SINGLE-FAMILY RESIDENTIAL ZONES PURSUANT TO\nGOVERNMENT CODE SECTIONS 65852.21 AND 66411.7 (SENATE BILL 9,\n2021), AND MAKING A DETERMINATION OF EXEMPTION UNDER THE\nCALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). - For Adoption\nComment: This ordinance will permanently codify the regulations contained in\nInterim Ordinance No. 21-O-2853, which created objective standards for Senate\nBill (SB) 9 projects.\nRESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS:

6. AUTHORIZING THE CITY MANAGER OR DESIGNEE TO SIGN THE RETAIL\nTHEFT PREVENTION PROGRAM GRANT AGREEMENT WITH THE BOARD\nOF STATE AND COMMUNITY CORRECTIONS, AFFIRM THE GRANT\nFUNDS WILL NOT BE USED TO SUPPLANT CITY EXPENDITURES, AND\nAGREE TO THE BOARD?S TERMS AND CONDITIONS.\nComment: This item proposes a Resolution of the Council of the City of Beverly\nHills for the acceptance of a grant in the amount of $4.5 million over a three-year\nperiod for the purpose of addressing Organized Retail Theft, and authorizing the\nCity Manager to enter into the Grant Agreement, including necessary amendments,\nand agreeing to the terms and conditions thereof.\nAPPROVAL OF:

7. AGREEMENT WITH THE BEVERLY HILLS UNIFIED SCHOOL DISTRICT\nFOR THE PROVISION, USE AND MAINTENANCE OF EDUCATIONAL,\nRECREATIONAL AND COMMUNITY FACILITIES AND PROGRAMS FOR\nTHE FISCAL YEARS 2023-24, 2024-25, 2025-26; AND\nAPPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF\n$10,747,018.37 FOR A TOTAL NOT TO EXCEED $13,700,000 FOR FISCAL\nYEAR 2023-24 FOR THE JOINT POWERS AGREEMENT; AND\nAUTHORIZE THE CITY MANAGER TO APPROVE ASSOCIATED\nPURCHASE ORDERS FOR THE ACQUISITION AND MAINTENANCE OF\nCCTV CAMERAS FOR BEVERLY HILLS UNIFIED SCHOOL DISTRICT FOR\nA TOTAL NOT TO EXCEED $1,950,215 MILLION; AND\nONGOING APPROPRIATION FROM/TO THE GENERAL FUND IN THE\nAMOUNT OF $2,062,000; AND\nONGOING APPROPRIATION FROM THE GENERAL FUND TO THE\nINFORMATION TECHNOLOGY FUND IN THE AMOUNT OF $50,215; AND\nONE-TIME APPROPRIATION FROM THE GENERAL FUND TO THE\nINFORMATION TECHNOLOGY FUND IN THE AMOUNT OF $1,900,000.\nComment: Staff recommends that the City Council approve the Joint Powers\nAgreement (JPA) between the City of Beverly Hills and the Beverly Hills Unified\nSchool District and approve purchase orders related to this agreement. The\npurpose of the agreement is to continue the relationship with the School District for\nuse of District properties consistent with historical standards and modified for\ncurrent needs.

8. AMENDMENT NO. 1 TO THE AGREEMENT WITH STAR SPORTS THEATRE\nARTS AND RECREATION, INC. DBA STAR EDUCATION FOR\nAFTERSCHOOL PROGRAM INSTRUCTION THROUGH THE CITY'S\nCOMMUNITY SERVICES DEPARTMENT; AND\nAPPROVAL OF A CHANGE PURCHASE ORDER FOR STAR SPORTS\nTHEATRE ARTS AND RECREATION, INC. DBA STAR EDUCATION IN THE\nAMOUNT OF $400,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF\n$500,000 FOR FISCAL YEAR 2023-2024.\nComment: Staff seeks City Council approval of an amendment for a not to exceed\namount of $700,000 and change purchase order for STAR Theatre Arts and\nRecreation, Inc. DBA STAR Education for afterschool instruction for a total not to\nexceed amount of $500,000.

9. AMENDED AND RESTATED AGREEMENT WITH BURKE, WILLIAMS, &\nSORENSEN LLP TO CONDUCT INDEPENDENT INVESTIGATIONS OF\nCONFIDENTIAL PERSONNEL MATTERS; AND\nAPPROVAL OF A CHANGE PURCHASE ORDER IN THE AMOUNT OF\n$48,518.50 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $128,518.50 FOR\nFISCAL YEAR 2022/2023; AND\nAPPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $130,000 FOR\nFISCAL YEAR 2023/2024; AND\nAPPROVAL OF AN ONGOING APPROPRIATION FROM THE POLICY,\nADMINISTRATION, AND LEGAL FUND IN THE AMOUNT OF $100,000 TO\nBEGIN IN FISCAL YEAR 2023/2024.\nComment: Staff recommends City Council (1) approve an amended and restated\nagreement between the City of Beverly Hills and Burke, Williams & Sorensen, LLP.,\nfor independent investigations of confidential personnel matters which increases\nthe not to exceed amount to $400,000, (2) approve a change order in the amount\nof $48,518.50 for a total not-to-exceed amount of $128,518.50 for Fiscal Year\n2022/2023, (3) approve a purchase order in the amount of $130,000 for Fiscal Year\n2023/2024, and (4) approve an ongoing appropriation from the Policy,\nAdministration, and Legal Fund in the amount of $100,000 to begin in Fiscal Year\n2023/2024. This agreement is exempt from the bidding requirements under Beverly\nHills Municipal Code Section 3-3-112 (G) (Professional Services).

1. NAMING OF THE METRO PURPLE (D) LINE SECTION 2 STATION.\nComment: Staff recommends that City Council (1) review the proposed station\nname, “Wilshire/Beverly Dr.”, and the alternative name, “Wilshire/Cañon Dr.”; (2)\nconsent to a station name for Metro Staff to present at the Metro Board meeting on\nOctober 26, 2023; and/or (3) provide directions if a consensus is not reached.

2. REPORT FROM THE CITY ATTORNEY ON CLOSED SESSION ITEMS

3. REPORT FROM THE CITY MANAGER

4. CITY COUNCILMEMBER AND COMMITTEE REPORTS AND COMMENTS

1. A RESOLUTION OF THE COUNCIL OF THE CITY OF BEVERLY HILLS\nNOMINATING THE "CHURCH OF THE GOOD SHEPHERD" AT 501-505\nNORTH BEDFORD DRIVE, BEVERLY HILLS FOR INCLUSION ON THE\nCITY OF BEVERLY HILLS REGISTER OF HISTORIC PROPERTIES.\nComment: The Council will consider designating the Church of the Good Shepherd\nas a landmark for inclusion on the City of Beverly Hills Register of Historic\nProperties.

2. AN ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING BEVERLY\nHILLS MUNICIPAL CODE §10-3-100 TO REDEFINE AN ALTERNATIVE\nPARKING FACILITY AND FINDING THE AMENDMENT EXEMPT FROM THE\nCALIFORNIA ENVIRONMENTAL QUALITY ACT. – For Introduction\nComment: Staff recommends the City Council consider the Planning Commission's\nrecommendation to redefine an Alternative Parking Facility to include fully\nautomated parking systems. The Ordinance is the result of a Zone Text\nAmendment request by an applicant to construct an alternative parking facility in\nconjunction with a new three-story commercial building located at 8633 Wilshire\nBoulevard. Pursuant to the provisions set forth in the California Environmental\nQuality Act, the City Council will also consider adoption of a Class 5 Categorical\nExemption.

3. AN ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING ARTICLE\n47 OF CHAPTER 3 OF TITLE 10 OF THE BEVERLY HILLS MUNICIPAL\nCODE ESTABLISHING NON-STOREFRONT, DELIVERY- ONLY MEDICAL\nCANNABIS RETAIL AS A CONDITIONALLY PERMITTED USE FOR\nPROPERTIES LOCATED IN PORTIONS OF THE C-3 ZONE AND ADDING\nARTICLE 23 TO CHAPTER 2 OF TITLE 4 OF THE BEVERLY HILLS\nMUNICIPAL CODE ESTABLISHING REGULATORY AND OPERATIONAL\nRESTRICTIONS FOR SUCH RETAILERS AND MAKING A\nDETERMINATION OF EXEMPTION FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT. – For Introduction\nComment: Beginning January 1, 2024, Senate Bill 1186 prohibits a city from\nadopting or enforcing any regulation that directly or indirectly prohibits the\nestablishment of a business to provide the retail delivery of medicinal cannabis to\npatients or caregivers in a local jurisdiction. The proposed incorporates proposed\ncode changes to the Beverly Hills Municipal Code for compliance with SB 1186\nwhich requires cities to allow for the establishment of physical premises from which\nretail sale by delivery of medicinal cannabis within the City is conducted by a\nlicensed non-storefront retailer (i.e. non-storefront, delivery-only medical cannabis\nretail businesses) subject to reasonable regulations on the non-storefront, delivery-\nonly medical cannabis retail businesses. Consistent with the current code, no other\ncommercial cannabis businesses will be allowed in Beverly Hills.

1. RECREATION AND PARKS COMMISSION - Regular Meeting of August 22,\n2023\nPLANNING COMMISSION - Regular Meeting of September 14, 2023

1. PEOPLE HELPING PEOPLE – Dr. Susan Love Foundation for Breast Cancer\nResearch & QT Imaging Breast Center Beverly Hills

2. CERTIFICATE OF APPOINTMENT – Lisa Greer (Community Charitable\nFoundation)

3. RECOGNITION OF FORMER COMMISSIONER – Allison Balson (Community\nCharitable Foundation)