Beverly Hills — 2024-03-18

10. DESIGNATING AGENTS AUTHORIZED TO EXECUTE APPLICATIONS FOR\nAND ON BEHALF OF THE CITY OF BEVERLY HILLS FOR FINANCIAL\nASSISTANCE FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY\n(FEMA) AND THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY\nSERVICES (CAL OES) FOR RECOVERING COSTS ASSOCIATED WITH\nDECLARED EMERGENCIES.\nComment: This item serves as an administrative update as required by the Federal\nEmergency Management Agency for reimbursement-related projects.\nAPPROVAL OF:

11. REPRESENTATION FOR THE CITY OF BEVERLY HILLS AT THE SOUTHERN\nCALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL\nCONFERENCE & GENERAL ASSEMBLY ON MAY 2-3, 2024.\nComment: This item is to designate Councilmember Mirisch as the City's voting\ndelegate to the Southern California Association of Governments Regional\nConference & General Assembly as well as designating Councilmember Nazarian\nas the alternate.

12. APPROVAL OF THE SALARY SCHEDULE REFLECTING ALL CITY JOB\nCLASSIFICATIONS; AND\nAPPROVAL OF A ONE-TIME GENERAL FUND APPROPRIATION OF $23,000;\nAND\nAPPROVAL OF ONE-TIME APPROPRIATIONS FROM OTHER VARIOUS\nFUNDS TOTALING $32,800.\nComment: Staff recommends that the City Council approve the salary schedule\nreflecting all City job classifications and associated salaries in order to meet the\nCalifornia Public Employees' Retirement System requirements of Government Code\nSection 20636 (b)(1) and California Code of Regulations, Title 2, Section 570.5.\nStaff also recommends that the City Council approve a one-time General Fund\nappropriation of $23,000 and one-time appropriations from various other funds\ntotaling $32,800 related to increased costs resulting from job classification studies.\nThe ongoing increase to the budget will be included in the upcoming proposed\nbudget for FY2024-25.

13. AGREEMENT WITH WECK ANALYTICAL ENVIRONMENTAL SERVICES,\nINC. DBA WECK LABORATORIES, INC. FOR WATER SAMPLING AND\nANALYSIS IN THE NOT-TO-EXCEED AMOUNT OF $537,000, AND, IF\nEXTENDED FOR TWO ADDITIONAL YEARS, NOT-TO-EXCEED A TOTAL OF\n$895,000 FOR FIVE YEARS.\nComment: Staff recommends that City Council approve the agreement between the\nCity of Beverly Hills and Weck Analytical Environmental Services, Inc. dba Weck\nLaboratories, Inc. for water quality sampling and analysis.

14. AMENDMENTS TO THE AGREEMENTS WITH DAPEER ROSENBLIT &\nLITVAK LLP; SWANSON, MARTIN & BELL, LLP; AND POLSINELLI LAW FIRM\nFOR SPECIAL COUNSEL SERVICES.\nComment: The City Council Liaison/Litigation Committee recommends that the City\nCouncil approve Amendment No. 4 to the agreements with Dapeer Rosenblit &\nLitvak LLP; Amendment No. 1 to the agreement with Swanson, Martin & Bell, LLP;\nand Amendment No. 1 to the agreement with Polsinelli Law Firm for special counsel\nservices. The Amendments to these legal service agreements will provide cost of\nliving adjustments to the rates charged by the attorneys.

15. AMENDMENT NO. 3 TO THE AGREEMENT WITH TOWN & COUNTRY\nEVENT RENTALS, INC. (FORMERLY SIGNATURE PARTY RENTALS, LLC)\nFOR AS NEEDED SPECIAL EVENT SERVICES AND EQUIPMENT RENTALS;\nAND\nAPPROVAL OF A FISCAL YEAR 2023/2024 PURCHASE ORDER FOR TOWN\n& COUNTRY EVENT RENTALS, INC. IN THE NOT TO EXCEED AMOUNT OF\n$250,000.\nComment: This Amendment No. 3 assigns the City's agreement with Signature\nParty Rentals, LLC to Town & Country Event Rentals Inc. who has acquired\nSignature Party Rentals. This amendment also extends the termination date for two\nadditional fiscal years and increases the consideration in the not to exceed amount\nof $250,000 per additional fiscal year for a total not to exceed amount of\n$1,250,000.

16. AMENDMENT NO. 3 TO THE AGREEMENT WITH RINCON CONSULTANTS,\nINC. FOR THE DEVELOPMENT OF THE BEVERLY HILLS CLIMATE ACTION\nAND ADAPTATION PLAN; AND\nAUTHORIZE THE CITY MANAGER OR DESIGNEE TO EXECUTE ALL\nCHANGE PURCHASE ORDERS TO RINCON CONSULTANTS, INC. FOR A\nTOTAL NOT-TO-EXCEED AMOUNT OF $759,960.\nComment: Staff recommends that City Council approve Amendment No. 3 to an\nAgreement with Rincon Consultants, Inc. to continue the development of a Climate\nAction and Adaptation Plan and authorize the City Manager or designee to approve\nall change orders to Rincon Consultants, Inc. for a total not-to-exceed amount of\n$759,960.

17. AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN\nAGREEMENT WITH JP MORGAN CHASE BANK FOR MERCHANT CARD\nPROCESSING SERVICES.\nComment: Authorize the City Manager to negotiate and execute an agreement\nbetween the City of Beverly Hills and JP Morgan Chase Bank for merchant card\nprocessing services.

18. APPROVAL TO AUTHORIZE THE CITY MANAGER TO EXECUTE ALL\nAGREEMENTS AND APPROVE PURCHASE ORDERS UP TO A NOT TO\nEXCEED AMOUNT OF $650,000.00 RELATED TO THE PURCHASE OF\nTRINITY BY JUDY CHICAGO; AND\nAPPROVAL OF AN APPROPRIATION FROM THE FINE ART FUND OF\n$650,000.\nComment: The City Council Arts and Culture Liaisons and the Arts and Culture\nCommission recommend the purchase of the sculpture Trinity by American artist\nJudy Chicago to be placed on the corner of South Santa Monica and Crescent Drive\nat a cost of $650,000, including installation.

19. A CHANGE PURCHASE ORDER FOR ROBERT HALF INTERNATIONAL, INC.\nIN THE AMOUNT OF $50,000 FOR A TOTAL NOT TO EXCEED AMOUNT OF\n$450,000 FOR FISCAL YEAR 2023/2024.\nComment: Staff recommends City Council approve a change purchase order in the\namount of $50,000 for a total not-to-exceed amount of $450,000 for Fiscal Year\n2023/2024 to provide temporary staffing on an as-needed basis.

20. A CHANGE PURCHASE ORDER FOR COVERED 6 LLC'DGP IN THE\nAMOUNT OF $432,547 FOR A TOTAL NOT TO EXCEED AMOUNT OF\n$2,570,414 FOR FISCAL YEAR 2023-2024; AND\nAPPROVAL OF A CHANGE PURCHASE ORDER FOR NASTEC\nINTERNATIONAL, INC. IN THE AMOUNT OF $275,182 FOR A TOTAL NOT TO\nEXCEED AMOUNT OF $1,657,123 FOR FISCAL YEAR 2023-2024.\nComment: Staff recommends the City Council approve a Fiscal Year 2023-2024 (FY\n23-24) change purchase order for Covered 6 LLC'DGP in the amount of $432,547\nfor a total not to exceed amount of $2,570,414, and a FY 23-24 change purchase\norder for Nastec International, Inc. in the amount of $275,182 for a total not to\nexceed amount of $1,657,123.

21. APPROVAL OF A FISCAL YEAR 2023-2024 CHANGE PURCHASE ORDER\nFOR RICHARDS, WATSON, & GERSHON IN THE AMOUNT OF $120,000\nFOR A TOTAL NOT TO EXCEED AMOUNT OF $3,223,629.\nComment: This item requests the City Council approve a change purchase order for\nRichards, Watson, & Gershon in the amount of $120,000 for a total not to exceed\namount of $3,623,629 for legal services.

22. ACCEPTANCE OF THE CONTRACT WORK FOR PUBLIC WORKS FACILITY\n1ST AND 2ND FLOOR REMODEL PROJECT – PHASE 1 WITH RAMCO\nGENERAL ENGINEERING CONTRACTORS, INC. (FORMERLY EMILIO\nRAMIREZ DBA RAMCO GENERAL ENGINEERING CONTRACTORS) IN THE\nFINAL AMOUNT OF $212,320; AND AUTHORIZATION OF CITY CLERK TO\nRECORD NOTICE OF COMPLETION.\nComment: Staff recommends City Council accept the described contract work with\nRamco General Engineering Contractors, Inc. (formerly Emilio Ramirez DBA Ramco\nGeneral Engineering Contractors) and authorize the City Clerk to record the Notice\nof Completion.

3. REVIEW OF BUDGETED DEMANDS PAID, covering dates March 5, 2024 to\nMarch 11, 2024.

4. PAYROLL DISBURSEMENT REPORT, covering dates March 5, 2024 to March\n11, 2024.\nOther Business\nORDINANCE OF THE CITY OF BEVERLY HILLS:

5. AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO REGULATE\nPOLYSTYRENE FOODWARE AND PLASTIC WASTE. Second Reading – For\nAdoption\nComment: Prohibits the use and distribution of single-use plastic and polystyrene\nfoodware.

6. AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO APPLY\nDEWATERING PROVISIONS OF THE WATER SUPPLY ORDINANCE TO\nBUILDINGS IN THE ONE-FAMILY RESIDENTIAL ZONES THAT ARE NEWLY\nCONSTRUCTED OR PROPERTIES THAT ARE SUBSTANTIALLY\nREMODELED. Second Reading – For Adoption\nComment: Removes the exemption for single-family residential properties from the\nDewatering Ordinance and applies the requirements to use groundwater for\nbeneficial use or alternatively pay a replenishment fee for new and substantially\nremodeled single-family residential projects.

7. AMENDING CHAPTER 6 (SHARED MOBILITY DEVICES) OF TITLE 7\n(TRAFFIC, PARKING, AND PUBLIC TRANSPORTATION) OF THE BEVERLY\nHILLS MUNICIPAL CODE TO EXTEND THE PROHIBITION ON SHARED\nMOBILITY DEVICES BEING PLACED IN ANY PUBLIC RIGHT-OF-WAY OR\nON PUBLIC PROPERTY, OPERATED IN ANY PUBLIC RIGHT-OF-WAY OR\nON PUBLIC PROPERTY, OR OFFERED FOR USE ANYWHERE IN THE CITY,\nAND TO REPEAL THE SUNSET DATE OF SUCH PROHIBITION. Second\nReading – For Adoption\nComment: Extends the prohibition of shared mobility devices beyond the April 18,\n2024 sunset date by repealing the sunset date section.

8. AMENDING THE BEVERLY HILLS MUNICIPAL CODE TO REGULATE\nACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING\nUNITS, AND FINDING THE ORDINANCE TO BE EXEMPT UNDER THE\nCALIFORNIA ENVIRONMENTAL QUALITY ACT. Second Reading – For\nAdoption\nComment: Amends various articles and sections of the Beverly Hills Municipal Code\nto update regulations pertaining to accessory dwelling units in compliance with state\nlaw and per the Planning Commission’s recommendation RESOLUTION OF THE\nCOUNCIL OF THE CITY OF BEVERLY HILLS:

9. ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE CHIEF OF\nTHE BEVERLY HILLS FIRE DEPARTMENT REGARDING COMPLIANCE\nWITH THE ANNUAL INSPECTION OF CERTAIN OCCUPANCIES PURSUANT\nTO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND\nSAFETY CODE.\nComment: Staff recommends that the City Council adopt a resolution\nacknowledging that the Beverly Hills Fire Department has fulfilled the requirements\nof California Health & Safety Code, Sections 13146.2 and 13146.3 which mandates\nall fire departments that provide fire protection services to perform annual\ninspections in every building identified as a public or private school, hotel, motel,\nlodging house, apartment house, and certain identified residential care facilities for\ncompliance with building standards, to the City Council.

1. AN ORDINANCE OF THE CITY OF BEVERLY HILLS AMENDING ARTICLE 8\nOF CHAPTER 4 OF TITLE 4 OF THE BEVERLY HILLS MUNICIPAL CODE TO\nREGULATE THIRD-PARTY FOOD DELIVERY SERVICE CHARGES AND\nDISCLOSURES. First Reading – For Introduction\nComment: This item requests the City Council to consider potential modifications to\nthe Beverly Hills Municipal Code regulations related to third-party food delivery\nservice.

2. ADOPTION OF RECOMMENDATION BY THE CITY COUNCIL UNHOUSED\nSERVICES AD HOC COMMITTEE TO RECEIVE AND FILE THE UPDATE ON\nTHE ENHANCED SERVICES TO THE UNHOUSED; AND\nREVIEW AND ADOPT THE HOMELESSNESS PLAN AS PRESENTED; AND\nAUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO\nTHE AGREEMENT WITH STEP UP ON SECOND FOR EXTENDED\nOUTREACH HOURS; AND\nAPPROVE A FISCAL YEAR 2023-2024 CHANGE PURCHASE ORDER FOR\nSTEP UP ON SECOND IN AN AMOUNT OF $121,194.00 FOR A TOTAL NOT\nTO EXCEED AMOUNT OF $227,643.00; AND\nAPPROVE A ONE-TIME GENERAL FUND APPROPRIATION OF $121,194.00;\nAND\nAUTHORIZE THE CITY MANAGER TO EXECUTE A THREE-YEAR\nAGREEMENT WITH SOCIAL SOLUTIONS GLOBAL, INC. COMMENCING ON\nDECEMBER 1, 2024 AND TERMINATING ON NOVEMBER 30, 2027 FOR A\nNOT TO EXCEED AMOUNT OF $230,341 FOR THEIR APRICOT SOFTWARE\nSYSTEM; AND\nAPPROVE A FISCAL YEAR 2023-2024 ONE-TIME GENERAL FUND\nAPPROPRIATION OF $69,800.00, FOR THE APRICOT SOFTWARE SYSTEM;\nAND\nAUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 3 TO\nTHE AGREEMENT WITH NASTEC INTERNATIONAL, INC. FOR AN\nADDITIONAL $55,500 IN FISCAL YEAR 2023-2024 AND $530,000 FOR\nFISCAL YEAR 2024-2025, FOR A TOTAL NOT TO EXCEED AMOUNT OF\n$1,884,336; AND\nAPPROVE A ONE-TIME GENERAL FUND APPROPRIATION FOR $55,500\nFOR FISCAL YEAR 2023-2024; AND\nAPPROVE A FISCAL YEAR 2023-2024 CHANGE PURCHASE ORDER WITH\nNASTEC INTERNATIONAL, INC.\nComment: At their January 26, 2024 Unhoused Council Liaison meeting, Mayor\nGold and Councilmember Bosse recommended adoption of the Homelessness Plan\nby the full City Council, as well as several implementation requests for appropriation\nfor contractors Step Up on Second, Social Solutions Inc, and Nastec International,\nInc.

3. REPORT FROM THE CITY ATTORNEY ON CLOSED SESSION ITEMS

4. REPORT FROM THE CITY MANAGER

5. CITY COUNCILMEMBER AND COMMITTEE REPORTS AND COMMENTS

1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEVERLY HILLS\nADOPTING AMENDMENTS TO THE 2021-2029 HOUSING ELEMENT,\nMAKING FINDINGS RELATED THERETO, AND ADOPTING AN ADDENDUM\nTO AN ADOPTED MITIGATED NEGATIVE DECLARATION.\nComment: The City Council will review an amended version of the 2021-2029\nHousing Element that was adopted on February 21, 2023, which has been revised\nin response to comments provided by the State Housing and Community\nDevelopment Department (HCD). The City Council will consider a resolution\nadopting an amended Housing Element of the General Plan. Pursuant to the\nprovisions set forth in the California Environmental Quality Act (CEQA), the City\nCouncil will also consider the adoption of an Addendum to the adopted Mitigated\nNegative Declaration (MND).

1. ARTS AND CULTURE COMMISSION - Regular Meeting of February 13, 2024\nPLANNNG COMMISSION - Regular Meeting of February 22, 2024\nPLANNING COMMISSION - Special Meeting of February 29, 2024

2. SEVENTEENTH AMENDMENT TO LEASE WITH LUCERNE HARDWARE CO.\nAT 315 NORTH CRESCENT DRIVE.\nComment: Staff recommends the Parking Authority Board of Directors approve the\nSeventeenth Amendment to Lease by and between The Parking Authority of the City\nof Beverly Hills and Lucerne Hardware Co. at 315 North Crescent Drive. The\namendment extends the term of the lease to December 31, 2026.

1. RECOGNITION - A celebration of Nowruz (Persian New Year) that marks the\nfirst day of Spring

2. PROCLAMATION - The City of Beverly Hills recognizes National Government\nFinance Professionals Week