Claremont — 2023-06-13

1. ADOPTION OF RESOLUTIONS APPROVING THE CITY WARRANT REGISTER\nRecommendation: Staff recommends that the City Council:\nA. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND\nDEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME\nARE TO BE PAID, dated May 25, 2023; and\nB. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND\nDEMANDS AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME\nARE TO BE PAID, dated June 8, 2023.\nAttachment(s): Resolution Approving City Warrant Register Dated May 25, 2023\nResolution Approving City Warrant Register Dated June 8, 2023

10. ADOPTION OF A RESOLUTION APPROVING A ONE-TIME MERIT AWARD FOR THE CITY\nMANAGER (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING A\nMERIT AWARD FOR EXCELLENT CITY MANAGER PERFORMANCE.\nAttachment(s): Resolution Approving a Merit Award

11. APPROVAL OF THE DISTRICT ENGINEER’S REPORT AND ADOPTION OF RESOLUTION\nAUTHORIZING THE 2023-24 LANDSCAPE AND LIGHTING DISTRICT ANNUAL\nASSESSMENT OF $212.19 PER ASSESSMENT UNIT (FUNDING SOURCE: LANDSCAPE\nAND LIGHTING DISTRICT FUND)\nRecommendation: Staff recommends that the City Council:\nA. Open a public hearing, receive public comment, and close the public\nhearing;\nB. Accept the Engineer's Report prepared by Willdan Financial Services;\nand\nC. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF\nCLAREMONT, CALIFORNIA, CONFIRMING A DIAGRAM AND\nASSESSMENT, AND LEVYING THE ASSESSMENT FOR THE 2023/24\nFISCAL YEAR IN CONNECTION WITH LANDSCAPE AND LIGHTING\nDISTRICT NO. LL001 PURSUANT TO THE PROVISIONS OF PART 2 OF\nDIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE.\nAttachment(s): Engineer's Report\nResolution Confirming and Levying the 2023-24 LLD\nResolution 2023-16 - Authorizing the Preparation of the 2023-24 LLD\nResolution 2023-29 - Intent to Levy and Setting a Public Hearing Date\nExcerpt from the 04-05-23 CHS Commission Meeting\nORDINANCE

12. AMENDMENT TO TITLE 5 OF THE CLAREMONT MUNICIPAL CODE REPEALING SECTION\n5.52.100 TITLED “TERM OF PILOT PROGRAM” TO CONVERT THE EXISTING\nTHREE-YEAR SHARED MOBILITY PROGRAM INTO A PERMANENT SHARED MOBILITY\nPROGRAM AND UPDATE REGARDING THE SAN GABRIEL VALLEY COUNCIL OF\nGOVERNMENTS BIKE SHARE PILOT PROGRAM\nRecommendation: Staff recommends that the City Council:\nA. Introduce for first reading of AN ORDINANCE OF THE CITY COUNCIL\nOF THE CITY OF CLAREMONT, CALIFORNIA, ADOPTING AN\nAMENDMENT TO TITLE 5 OF THE CLAREMONT MUNICIPAL CODE\nREPEALING SECTION 5.52.100 TITLED "TERM OF PILOT PROGRAM" TO\nCONVERT THE EXISTING THREE-YEAR SHARED MOBILITY PILOT\nPROGRAM INTO A PERMANENT SHARED MOBILITY PROGRAM FOR THE\nSHARED MOBILITY SYSTEMS AND DEVICES, SUCH AS BICYCLES,\nE-BIKES, AND ELECTRIC SCOOTERS; and\nB. Direct staff to continue to work with the San Gabriel Valley Council of\nGovernments on the implementation of its Bike Share Program in Claremont.\nAttachment(s): Draft Shared Mobility Ordinance\nProposed Chapter 5.52 Shared Mobility Ordinance\nADMINISTRATIVE ITEM

13. AUTHORIZATION TO AMEND THE EXISTING PROFESSIONAL SERVICES AGREEMENT\nWITH CPS HR CONSULTING FOR DIVERSITY, EQUITY, AND INCLUSION PROGRAMMING\nAND CONSULTING SERVICES (FUNDING SOURCE: GENERAL FUND)\nRecommendation: Staff recommends that the City Council:\nA. Receive an oral report from CPS HR Consulting on the findings of their\ndiversity, equity, and inclusion evaluation; and\nB. Authorize the City Manager to amend the existing professional services\nagreement with CPS HR Consulting adding $70,000 in additional\ncompensation for a total not-to-exceed amount of $112,150 to implement\nrecommended improvements/trainings and conduct community outreach.\nAttachment(s): DEI Evaluation

3. AWARD OF CONTRACT TO WEST COAST ARBORISTS, INC. FOR URBAN FOREST\nMAINTENANCE SERVICES (FUNDING SOURCE: LANDSCAPE AND LIGHTING DISTRICT\nFUND)\nRecommendation: Staff recommends that the City Council award a contract to West Coast\nArborists, Inc. for urban forest maintenance services and authorize the City\nManager to enter into an agreement in an amount not to exceed $716,100\nannually for an initial contract term of three years with two optional one-year\nextensions.

4. AWARD OF CONTRACT TO DM CONTRACTING, INC. FOR THE CAHUILLA PARK\nWALKWAY REPAIR PROJECT (FUNDING SOURCE: MEASURE A FUNDS)\nRecommendation: Staff recommends that the City Council:\nA. Award a contract to DM Contracting, Inc. in the amount of $124,000 for\nthe Cahuilla Park Walkway Repair Project and authorize the City Manager to\nenter into an agreement with DM Contracting, Inc. to complete the work; and\nB. Appropriate $24,000 in Measure A funds to fully fund the Cahuilla Park\nWalkway Repair Project.

5. AWARD OF CONTRACT TO GARCON CONSTRUCTION FOR FIRST STREET TRANSIT\nIMPROVEMENTS AND APPROPRIATION OF FUNDING (FUNDING SOURCE:\nPROPOSITION A FUND)\nRecommendation: Staff recommends that the City Council:\nA. Award a contract to Garcon Construction for Phase 1 Transit\nImprovements on First Street, and authorize the City Manager to enter into\nan agreement in the amount of $490,857, authorizing $215,536 for Alternate\nBids A & B, and a ten percent contingency in the amount of $70,639, for a\ntotal not-to-exceed amount of $777,032;\nB. Authorize the City Manager to execute a Professional Services Agreement\nwith Aragon Geotechnical Inc., for soils analysis and on-site compaction\ntesting in the amount of $9,527, and a ten percent contingency of $953, for a\ntotal not-to-exceed amount of $10,480;\nC. Authorize the City Manager to execute a Professional Services Agreement\nwith Willdan Engineering for capital improvement inspection services in the\namount of $6,210, and a ten percent contingency in the amount of $621, for\na total not-to-exceed amount of $6,831;\nD. Appropriate $794,343 from the Proposition A Fund for Phase 1 Transit\nImprovements on First Street; and\nE. Find this item exempt from environmental review under the California\nEnvironmental Quality Act (CEQA).

6. ADOPTION OF A RESOLUTION AUTHORIZING PARTICIPATION IN THE LOS ANGELES\nCOUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEARS\n2024-2026 (FUNDING SOURCE: COMMUNITY DEVELOPMENT BLOCK GRANT FUND)\nRecommendation: Staff recommends that the City Council adopt A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, APPROVING\nPARTICIPATION IN THE LOS ANGELES URBAN COUNTY PROGRAM.\nAttachment(s): Resolution Approving Participation in the CDBG Program

7. AWARD OF CONTRACT TO TUNNELWORKS SERVICES, INC. FOR PHASE 5 OF THE\nSEWER REHABILITATION PROJECT (FUNDING SOURCE: SEWER FUND)\nRecommendation: Staff recommends that the City Council:\nA. Award a contract to Tunnelworks Services, Inc. and authorize the City\nManager to enter into an agreement in the amount of $297,990 for Phase 5\nof the Sewer Rehabilitation Project, and authorize a project contingency of\nten percent in the amount of $29,799, for a total contract amount of\n$327,789; and\nB. Find this item is exempt from environmental review under the California\nEnvironmental Quality Act (CEQA).

8. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH TOTER, INC. TO PURCHASE\nAUTOMATED REFUSE AND RECYCLING CONTAINERS (FUNDING SOURCE: SANITATION\nFUND)\nRecommendation: Staff recommends that the City Council authorize the City Manager to enter\ninto a two-year contract with Toter, Inc., with an optional one-year extension,\nfor the purchase of automated trash and recycling containers in an amount\nnot-to-exceed $141,000 annually.

9. AWARD OF CONTRACT TO LOS ANGELES TRUCK CENTER, LLC FOR ONE CNG\nROLL-OFF SANITATION TRUCK (FUNDING SOURCE: SANITATION FUND)\nRecommendation: Staff recommends that the City Council award a contract to Los Angeles\nTruck Center, LLC to purchase one CNG roll-off sanitation truck and\nauthorize the City Manager to enter into an agreement with Los Angeles\nTruck Center, LLC in an amount not to exceed $342,645.80.