Costa Mesa — 2025-04-01

CLOSED SESSION ITEMS:\n1. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6, (a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa City Employees Association (CMCEA).\n2. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6, (a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa Police Management Association\n(CMPMA).\n3. CONFERENCE WITH LABOR NEGOTIATORS\nPursuant to California Government Code Section 54957.6, (a)\nAgency Designated Representative: Lori Ann Farrell Harrison, City Manager\nName of Employee Organization: Costa Mesa Police Association (CMPA).\n4. Public Employment, Workers’ Compensation Claim\nPursuant to California Government Code Section 54956.9 (b)(1)\nWCAB NO. ADJ17537318, ADJ17537816\n5. Public Employment, Workers’ Compensation Claim\nPursuant to California Government Code Section 54956.9 (b)(1)\nWCAB NO. ADJ18957837\nAUTHORITY*

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL 25-236\nORDINANCES AND RESOLUTIONS\nRECOMMENDATION:\nCity Council and Housing Authority approve the reading by title only and waive\nfurther reading of Ordinances and Resolutions.

10. CONTRACT AMENDMENT TO INCREASE FUNDING FOR THE 25-221\nFAMILIES FORWARD TENANT BASED RENTAL ASSISTANCE\n(TBRA) PROGRAM BY $50,000 FOR THE CURRENT FISCAL YEAR\n(FY) 2024-2025 AND INCLUDE UP TO 3 ADDITIONAL YEARLY\nRENEWALS FOR UP TO $200,000 EACH YEAR, IF FUNDING IS\nAVAILABLE.\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Authorize the City Manager (or designee) and the City Clerk to execute an\namendment to award additional HOME funding in the amount of $50,000 to\nFamilies Forward for the City’s Tenant Based Rental Assistance Program\n(TBRA) for FY 2024-2025 and include up to 3 additional yearly renewals for\nup to $200,000 each year, if funding is available.\n2. Approve an appropriation of $175,000 to recognize the unspent allocation\nfrom prior years within the HOME Fund (Fund 205) that has been added to\nthe FY 2024-2025 Annual Action Plan as a minor amendment to increase\nfunding to the HOME TBRA program and Single-Family Housing\nRehabilitation program.\nAttachments: Agenda Report\n1. Families Forward TBRA Agreement\n2. Families Forward TBRA- Draft Amendment No. 3\nAT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT\nCALENDAR

2. READING FOLDER 25-238\nRECOMMENDATION:\nCity Council receive and file Claims received by the City Clerk and authorize\nstaff to reject any and all Claims: Gabriel Rolando Fierro.\nAUTHORITY*

5. DESIGNATION OF CITY NEGOTIATORS FOR THE COSTA MESA 25-241\nPOLICE MANAGEMENT ASSOCIATION (CMPMA), THE COSTA\nMESA POLICE ASSOCIATION (CMPA) AND THE COSTA MESA CITY\nEMPLOYEES’ ASSOCIATION (CMCEA) LABOR NEGOTIATIONS\nPROCESSES AND AUTHORIZATION TO PROCEED WITH THE\nFINANCIAL ANALYSIS OF THE CURRENT MEMORANDUMS OF\nUNDERSTANDING (MOU) PER THE TRANSPARENCY IN LABOR\nNEGOTIATIONS COUNCIL POLICY\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Designate City Manager Lori Ann Farrell Harrison as the City’s Principal\nNegotiator, Assistant City Manager Cecilia Gallardo Daly, Deputy City\nManager Alma Reyes, Human Resources Manager Kasama Lee and\nFinance Director Carol Molina as the City’s representatives in negotiations\nwith the CMPMA, CMPA and CMCEA.\n2. Authorize staff to have the independent fiscal analysis of the current\nCMPMA, CMPA and CMCEA MOUs completed per the requirements of the\nTransparency in Labor Negotiations Council Policy.\nAUTHORITY*

6. APPROVE INCREASE IN PURCHASING AUTHORITY WITH PIVOT 25-210\nSOLUTIONS\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve and authorize the City Manager to execute change orders with Pivot\nSolutions LLC, dba: Maaco Store that would authorize an increase in\npurchase authority to $200,000 for vehicle paint and body repair services for\nthe remainder of the current fiscal year and annually thereafter.\n2. Approve an appropriation of $100,000 in the Equipment Replacement Fund\n(Fund 601) fund balance for additional paint and body repair services.

7. ACCEPTANCE OF THE POLICE DEPARTMENT RANGE REMODEL 25-226\nAND UPGRADES PROJECT, CITY PROJECT NO. 22-03\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Accept the work performed by Kazoni Construction, Inc., 20371 Irvine Ave.\nSte. 120, Newport Beach, CA 92660, for the Police Department Range\nRemodel and Upgrades Project, City Project No. 22-03, and authorize the\nCity Clerk to file the Notice of Completion.\n2. Authorize the City Manager to release the retention monies thirty-five (35)\ndays after the Notice of Completion filing date, release the Labor and\nMaterial Bond seven (7) months after the filing date, and release the Faithful\nPerformance Bond at the conclusion of the one (1) year warranty period.\nAttachments: 1. Final Cost Summary

8. SECOND AMENDMENT TO THE CITYWIDE TRAFFIC SIGNAL 25-231\nMAINTENANCE CONTRACT\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Approve the Second Amendment to the Maintenance Services Agreement\n(MSA) with Yunex, LLC to provide maintenance of the City’s traffic signals,\nincreasing the annual compensation limit by $200,000, for an annual not to\nexceed amount of $700,000.\n2. Authorize the City Manager and the City Clerk to execute the agreement and\nfuture amendments to the agreement.\nAttachments: 1. Proposed Amendment No. 2 to MSA\n2. Amendment No. 1 to MSA\nAUTHORITY*

9. AUTHORIZE PURCHASE ORDER WITH LN CURTIS AND SONS FOR 25-229\nSMALL DOLLAR COMMODITY PURCHASES THAT CUMULATIVELY\nEXCEED $100,000 FOR PURCHASE OF PERSONAL PROTECTIVE\nEQUIPMENT AND FIREFIGHTER EQUIPMENT\nRECOMMENDATION:\nStaff recommends the City Council:\nAuthorize the City Manager to execute a purchase order with LN Curtis and\nSons within the department’s FY 2024-25 approved operating budget for various\nsmall dollar commodity purchases not to exceed $125,000.\nAttachments: 1. Master Price Agreement for PPE

1. PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES FOR 25-202\nTHE RECONSTRUCTION OF FIRE STATION NO. 2\nRECOMMENDATION:\nStaff recommends the City Council:\n1. Award a Professional Services Agreement (PSA) to Accenture Infrastructure\nand Capital Projects LLC, 300 Spectrum Center Drive, Suite 1400, Irvine,\nCalifornia, in an amount not to exceed $1,774,775 for construction\nmanagement services for the reconstruction of Fire Station No. 2, with an\ninitial allocation of $225,000 and the remaining allocation following\nsuccessful issuance of bond for Fire Station No. 2 Reconstruction Project.\n2. Authorize a ten percent (10%) contingency in the amount of $177,477 for\nunforeseen costs related to the project.\n3. Authorize the City Manager and the City Clerk to execute the PSA and any\nfuture amendments to the agreement.\nAttachments: 1. PSA\nAUTHORITY*

2. APPOINTMENTS TO VARIOUS CITY COMMITTEES 25-233\nRECOMMENDATION:\nStaff recommends the City Council make appointments as follows:\n1. Animal Services Committee - Make three (3) member appointments with a\nterm expiration of April 2027 (Appointments by Mayor Pro Tem Chavez,\nCouncil Member Reynolds, and Council Member Marr).\n2. Active Transportation Committee - Make three (3) member appointments\nwith a term expiration of April 2027 (Appointments by Mayor Pro Tem\nChavez, Council Member Reynolds, and Council Member Marr).\n3. Fairview Park Steering Committee - Make three (3) member appointments\nwith a term expiration of April 2029 (Appointments by Council Member Buley,\nCouncil Member Gameros, and Council Member Pettis), one (1) member\nappointment with a term expiration of April 2027 (Appointment by Mayor\nStephens) and confirm Hank Castignetti as the Orange County Model\nEngineers (OCME) City liaison.\n4. Finance and Pension Advisory Committee - Make one (1) member\nappointment with a term expiration of April 2028 (Appointment by Council\nMember Buley).\n5. Housing and Public Service Grants Committee - Make three (3) member\nappointments with a term expiration of April 2027 (Appointments by Mayor\nPro Tem Chavez, Council Member Reynolds, and Council Member Marr) and\none (1) member appointment with a term expiration of April 1, 2026\n(Appointment by Council Member Buley).\n6. Traffic Impact Fee Ad Hoc Committee - Make four (4) member appointments\nwith a term expiration of April 2029; one (1) Major Developers’\nRepresentative, one (1) Small Developers’ Representative and two (2)\nAt-large positions (Appointments by Council Liaison Reynolds).\nAttachments: 1. Animal Services Committee Applications\n2. Active Transportation Committee Applications\n3. Fairview Park Steering Committee Applications\n4. Finance and Pension Advisory Committee Applications\n5. Housing and Public Service Grants Committee Applications\n6. Traffic Impact Fee Ad Hoc Committee Applications\nAUTHORITY*

1. ADOPT AN ORDINANCE TO AMEND TITLE 13 OF THE COSTA MESA 25-227\nMUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNITS\nTO CONFORM TO RECENT REVISIONS TO STATE LAW (CODE\nAMENDMENT PCTY-24-0002)\nRECOMMENDATION:\nStaff recommends the City Council adopt Ordinance No. 2025-02 approving\nCode Amendment PCTY-24-0002, amending Title 13 of the Costa Mesa\nMunicipal Code (CMMC) pertaining to Accessory Dwelling Units (ADUs) to\nconform to recent revisions to State law.\nAttachments: Agenda Report\n1. Draft Ordinance\n2. Tracked Changes Ordinance (Exhibit A to Ordinance)\nAUTHORITY*\nNEW BUSINESS:

PRESENTATIONS:\n1. Presentation: Costa Mesa Poet Laureate Introduction