El Monte — 2024-09-17

12.1 Waiver of Full Reading of Ordinance(s).\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approval to waive full reading (except title) of all ordinances appearing on the City Council\nagenda as authorized under Government Code Section 36934, unless otherwise directed\nby the City Council.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A

12.10 Consideration and Approval of a Purchase Order with Print Xpressions for the\nPurchase of Staff Uniforms for the Parks, Recreation, and Community Services\nDepartment, for a Not-to-Exceed Amount of $56,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Purchase Order with Print Xpressions for the purchase of staff\nuniforms for the Parks, Recreation, and Community Services Department for a not-to-\nexceed amount of $56,000.\nTotal Cost: $56,000 Account No: 210-51-518-6248\n210-51-519-6248\n231-51-505-6248\n242-51-464-6248\nIs the cost of this item budgeted? Yes 100-51-511-6248\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 9 of 22\nCity Council Meeting of September 17, 2024

12.11 Consideration and Approval of a Purchase Order with Varsity Spirit Fashion for the\nPurchase of Cheerleading Uniforms for the Expanded Learning Program at El Monte\nCity School District and Mt. View School District, for a Not-to-Exceed Amount of\n$63,100.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consideration and approval of a purchase order with Varsity Spirit Fashion for the\npurchase of Cheerleading uniforms for the expanded learning program at El Monte City\nSchool District and Mt. View School District, for a not-to-exceed amount of $63,100.\nTotal Cost: $63,100 Account No: 210-51-518-XXXX\nIs the cost of this item budgeted? Yes 210-51-519-XXXX

12.12 Consideration and Approval of a Purchase Order with BSN Sports for the Purchase of\nSports Equipment for the Expanded Learning Program at El Monte City School District\nand Mt. View School District, for a Not-to-Exceed Amount of $60,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a purchase order with BSN Sports for the purchase of sports\nequipment for the expanded learning program at El Monte City School District and Mt.\nView School District, for a not-to-exceed amount of $60,000.\nTotal Cost: $60,000 Account No: 210-51-518-XXXX\nIs the cost of this item budgeted? Yes 210-51-519-XXXX

12.13 Consideration and Approval of a Joint Use Agreement with the El Monte Union High\nSchool District of El Monte for the Joint Use of City and District Facilities.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the Joint Use Agreement between the City of El Monte and the El\nMonte High School District for the joint use of City and District facilities subject to the\nterms and conditions set forth by the City of El Monte in a form acceptable to the City\nCouncil; and\n2. Authorize the City Manager, or her designee, to make minor conforming edits to the JUA\nas necessary to execute the JUA with the El Monte Union High School District.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 10 of 22\nCity Council Meeting of September 17, 2024

12.14 Consideration and Adoption of a Resolution to Approve a Wireless License Agreement\nwith AT&T at 11333 Valley Boulevard at the Rear of the City Hall Parking Lot.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and adopt a Resolution approving and authorizing the AT&T Wireless License\nAgreement at 11333 Valley Boulevard; and\n2. Authorize the City Manager, or her designee, to execute the License Agreement with\nAT&T.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10576

12.15 Consideration and Approval of a Contract Change Order No. 4 to Best Contracting\nServices, Inc. to Increase the Contract Amount from $552,000 by an Additional\n$44,749.48 and Approve an Increase to the Contingency in the Amount of $20,000 for\na Total Not-to-Exceed Amount of $616,749.48 for the Roof Replacement at the Rose\nCourt Project.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Approve Change Order No. 4 to Best Contracting Services, Inc. to increase the contract\namount from $552,000 by an additional $44,749.48 to undertake additional\nimprovements for the roof replacement at the Homekey Rose Court Project (formally\nknown as the Homekey M Motel);\n2. Allocate a contingency in the amount of $20,000 for a total contract amount not-to-exceed\n$616,749.48; and\n3. Authorize the City Manager, or her designee, to execute the Change Order and approve\nadditional unforeseen work within the approved contingency amount that may be\nnecessary during construction.\nTotal Cost: $64,749.48 Account No: 214-64-059-8116\nIs the cost of this item budgeted? Yes

12.16 Consideration and Approval of a First Amendment to Extend the Professional Services\nAgreement with Placer.ai to Provide Market Intelligence Analytics for the City of El\nMonte Economic Development Department for an Aggregate Not-to-Exceed Amount\nof $37,800 for the Extended 1-Year Term.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 11 of 22\nCity Council Meeting of September 17, 2024\n1. Approve a First Amendment to extend the Professional Services Agreement with\nPlacer.ai to provide market intelligence analytics for the City of El Monte Economic\nDevelopment Department for an aggregate not-to-exceed amount of $37,800 for the\nextended 1-year term; and\n2. Authorize the City Manager, or the Interim Community and Economic Development\nDirector, to make all conforming modifications and edits and execute all implementing\ndocuments.\nTotal Cost: $37,800 Account No: 100-61-613-6111\nIs the cost of this item budgeted? Yes

12.2 Consideration and Approval of the Helicopter Law Enforcement Services Agreement\nBetween the County of Los Angeles and the City of El Monte.\nRECOMMENDATION OF BU SINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the Helicopter Law Enforcement Services Agreement between the\nCounty of Los Angeles and the City of El Monte to provide aviation support to the El\nMonte Police Department for five (5) years from July 1, 2024 – June 30, 2029 for an\namount not-to-exceed $15,000 per Fiscal Year from Account No. 100-71-741-6111; and\n2. Authorize the City Manager and/or the Chief of Police, to execute the Helicopter Law\nEnforcement Services Agreement.\nTotal Cost: $75,000 Account No: 100-71-741-6111\nIs the cost of this item budgeted? Yes

12.3 Consideration and Approval of the Professional Services Agreement for\nComprehensive Analytical and Statistical, Support Services Between Cynthia Haebe-\nCrime Analyst DBA Insight Analytics and the City of El Monte for the Purpose of\nMaintaining Compliance with Proposition 64 Public Health and Safety Grant Funds for\nthe El Monte Cannabis Awareness Safety and Enforcement Program.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the appropriation of Proposition 64 Public Health and Safety Grant\nFunds for the El Monte Cannabis Awareness Safety and Enforcement Program from\nAccount No. 294-71-784-6111 in an amount not-to-exceed $100,000;\n2. Consider and approve the Professional Services Agreement for on-call Professional\nAnalytics Services with Cynthia Haebe – Crime Analyst DBA Insight Analytics, a sole\nsource vendor, for the purpose of maintaining compliance with Proposition 64 – Public\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 6 of 22\nCity Council Meeting of September 17, 2024\nHealth and Safety Grant Funds for the El Monte Cannabis Awareness Safety and\nEnforcement Program; and\n3. Consider and approve the City Manager, or her designee, to sign and approve all\ndocuments and purchase modifications or adjustments.\nTotal Cost: $100,000 Account No: 294-71-784-6111\nIs the cost of this item budgeted? Yes

12.4 Consideration and Approval of Purchase Order with Long Beach BMW for Police\nDepartment Motorcycle Maintenance on an As-Needed Basis.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve the selection of Long Beach BMW Motorcycles to serve on the El\nMonte Police Department’s Bench List of suppliers for the maintenance and parts of\npolice motorcycles;\n2. Consider and approve Purchase Order with Long Beach BMW Motorcycles on an as-\nneeded basis for cumulative not-to-exceed amount of $7,500; and\n3. Authorize the City Manager and the Chief of Police to administratively manage the\nPurchase Agreements and/or approved Purchase Order funds for the approved vendors,\nas needed, through the City’s internal Change Order process.\nTotal Cost: $7,500 Account No: 100-71-711-6335\nIs the cost of this item budgeted? Yes

12.5 Consideration and Authorization to Advertise and Publish a Request for Qualifications\nfor Professional Design Services for the Pioneer Park Feasibility Study and Design\nProject, CIP 841.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and authorize staff to advertise and publish a Request for Qualifications for\nProfessional Design Services for the Pioneer Park Feasibility Study and Design Project,\nCIP 841.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 7 of 22\nCity Council Meeting of September 17, 2024

12.6 Consideration and Adoption of a Resolution Granting a Permanent Easement, Two (2)\nNon-Exclusive Access Easements, and Four (4) Temporary Construction Easements\nto the Los Angeles Metropolitan Transportation Authority for the El Monte Siding\nExtension Project.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and adopt a Resolution granting a permanent easement, two (2) non-exclusive\naccess easement, and four (4) temporary construction easements to the Los Angeles\nCounty Metropolitan Transportation Authority to expand and update regional passenger\nrail services; and\n2. Authorize the City Manager, or designee, to execute three (3) Purchase Agreements and\nall documents related to the granting of the easements.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10574

12.7 Consideration and Approval of a Resolution Adopting Updated Vehicle Miles Traveled\nThresholds of Significance for the Purpose of Analyzing Transportation Impacts\nUnder the California Environmental Quality Act.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a Resolution adopting updated Vehicle Miles Traveled Thresholds\nof Significance for the purpose of analyzing transportation impacts under the California\nEnvironmental Quality Act.\nTotal Cost: N/A Account No: N/A\nIs the cost of this item budgeted? N/A\nResolution No. 10575

12.8 Consideration and Approval of Purchase Orders with Various Vehicle Maintenance\nSupply Vendors for Tools, Equipment, and Supplies for the City’s Public Works &\nUtilities Department Vehicle Fleet on an As-Needed Basis for a Not-to-Exceed Amount\nof $90,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 8 of 22\nCity Council Meeting of September 17, 2024\n1. Consider and approve the selection of three (3) vendors: Quality Auto Supply, AutoZone,\nand Advanced Auto Parts, to serve on the City of El Monte Public Works & Utilities\nDepartment’s Bench List of suppliers for vehicle maintenance tools, equipment, and\nsupplies;\n2. Consider and approve Purchase Orders with the three (3) selected vendors vehicle\nmaintenance supply shops vendors for tools, equipment, and supplies for the City’s\nPublic Works & Utilities Department vehicle fleet on an as-needed basis for a cumulative\nnot-to-exceed amount of $90,000; and\n3. Authorize the City Manager or her designee and the Director of Public Works, to\nadministratively manage the purchase agreement and the approved Purchase Order\nfunds for the approved vendors, as-needed, through the City’s internal Change Order\nprocess.\nTotal Cost: $90,000 Account No: 100-67-676-6335\nIs the cost of this item budgeted? Yes

12.9 Consideration and Approval of a Purchase Order with All Star Sports Elite for the\nPurchase of Sports Uniforms for the Expanded Learning Programs at the El Monte\nCity School District and Mt. View School District, for a Not-to-Exceed Amount of\n$50,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a purchase order with All Star Sports Elite for the purchase of\nsports uniforms for the expanded learning program at El Monte City School District and\nMt. View School District, for a not-to-exceed amount of $50,000.\nTotal Cost: $50,000 Account No: 210-51-518-XXXX\nIs the cost of this item budgeted? Yes 210-51-519-XXXX

14.1 Consideration and Approval of a First Amendment to the Professional Services\nAgreement with AdminSure Inc. for Third Party Administrator Services for Workers’\nCompensation Claims.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider an approve a First Amendment to the Professional Services Agreement with\nAdminSure Inc. for third party administrator services for workers’ compensation claims.\nTotal Cost: $221,067 Account No: 700-31-361-6155\nIs the cost of this item budgeted? Yes\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 12 of 22\nCity Council Meeting of September 17, 2024

14.2 Consideration and Approval of a Purchase Order with Maintex for Janitorial Supplies\non an As-Needed Basis for a Not-to-Exceed Amount of $130,000.\nRECOMMENDATION OF BUSINESS ITEM UNDER CONSIDERATION:\nIt is recommended that the City Council:\n1. Consider and approve a purchase order with Maintex for janitorial supplies on an as-\nneeded basis for a not-to-exceed amount of $130,000; and\n2. Authorize the City Manager, or her designee, to administratively manage the purchase\nagreement and the approved Purchase Order funds for the approved vendors, as-\nneeded, through the City’s internal Change Order process.\nTotal Cost: $130,000 Account No: 100-67-626-6211\n100-67-678-6211\n202-67-576-6211\nIs the cost of this item budgeted? Yes 203-67-576-6211

4.1 Closed Session Pursuant to Government Code Section 54956.9 Subparts (a), (d)(2) and\n(e)(3) – Conference with Legal Counsel – Anticipated Litigation – Five (5) Matters.

4.2 Closed Session Pursuant to Government Code Section 54957.6 – Conference with\nLabor Negotiators.\nBargaining Units Subject to Negotiations: El Monte General Unit (SEIU Local 721); El Monte\nGeneral Mid-Management Unit (SEIU Local 721); El Monte Police Officers Association; and\nEl Monte Police Mid-Manager’s Association.\nCity’s Designated Negotiator: Alma Martinez, City Manager; and Rigoberto Gutierrez, Human\nResources/Risk Management Director\nOPEN SESSION PROCEEDINGS\n(Commencing at 7:00 p.m. or as soon thereafter as the City Council reconvene from Closed Session/Short\nRecess).

7.1 Presentation by the City Council to Jackelyn Hong from Maxson School for Leading\nthe Pledge of Allegiance.

7.2 Presentation by the City Council to Second Lieutenant Yu Wu of the United States\nArmy of the 426th Civil Affairs Battalion Airborne Unit for his Service to our Country\nand his Academic Accomplishments.

7.3 Presentation by the City Attorney’s Office to the City Council Regarding Elections Do’s\nand Don’ts.\nEl Monte City Council ♦ El Monte Housing Authority ♦ El Monte Financing Authority\n♦ El Monte Parking Authority ♦ El Monte Water Authority\nPage 4 of 22\nCity Council Meeting of September 17, 2024