Encinitas — 2023-12-20

10A. City Council discussion regarding outdoor dining as it relates to new state\nlegislation, preliminary options from the coastal parking study, and desired\nmodifications to current outdoor dining permitting processes. Environmental\nConsiderations: In accordance with the CEQA Guidelines, the proposed\nactions are exempt from environmental review pursuant to Section 15060(c)\n(3) of the CEQA Guidelines since the actions are not a "project" pursuant to\nSection 15378(b)(5). The actions are an organizational or administrative\nactivity of government that will not result in a direct or indirect physical change\nin the environment. Contact Person: Senior Mobility Planner Jedynak\nRecommended Action: 1) Discuss Assembly Bill (AB) 1217 and direct staff\nto extend temporary outdoor dining to July 1, 2026, or until such time as an\nordinance for outdoor dining is adopted and in effect, whichever comes first;\n2) Provide feedback on outdoor dining options from the draft coastal parking\nstudy; and 3) Provide feedback on the current processing of temporary\noutdoor dining permits.\n2023-12-20 Item 10A Outdoor Dining\n2023-12-20 Item 10A Outdoor Dining

10B. Consideration of Resolution No. 2023-90 to implement a Distribution of\nTickets and Passes Policy. Environmental Considerations: The action being\nconsidered by the City Council is exempt from the California Environmental\nQuality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of\nCEQA Guidelines. The action involves an organizational or administrative\nactivity of government that will not result in the direct or indirect physical\nchange in the environment. Contact Person: Management Analyst Adams\nRecommended Action: City Council Adopt Resolution No. 2023-90, titled "A\nResolution of the City Council of the City of Encinitas, California, Adopting City\nCouncil Policy No. C009 Ticket and Pass Distribution Policy."\n2023-12-20 Item 10B Ticket and Pass Distribution Policy

10C. Discussion and possible appointments of Encinitas City Council Members to\nRegional Boards and Committees, and consideration and possible action\nregarding existing Standing Subcommittee and Active Ad Hoc Subcommittee\nappointments. Environmental Considerations: The action being considered\nby the City Council is exempt from the California Environmental Quality Act\n(CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA\nGuidelines. The action involves an organizational or administrative activity of\ngovernment that will not result in the direct or indirect physical change in the\nenvironment. Contact Person: Executive Assistant Blease\nRecommended Action: 1) City Council to make recommendations and\napprove final appointments of Representative and Alternate to the North\nCounty Transit District (NCTD) 2024 Board of Directors; 2) City Council to\nmake recommendations and approve final appointments of Representative,\nAlternate, and Second Alternate to the San Diego Association of\nGovernments (SANDAG) 2024 Board of Directors; 3) Mayor to make\nrecommendations and City Council to approve all other 2024 regional board\nand committee appointments; and 4) City Council to consider and possibly\ntake action regarding appointments to standing subcommittee and active ad\nhoc subcommittee appointments.\n2023-12-20 Item 10C Regional Committee and board appointments

4A. Presentation by Zencity: A Communications Platform

4B. Presentation by the City of Oceanside staff of RE:BEACH to discuss\nOceanside’s design competition for their proposed Beach Sand\nReplenishment and Retention Device Project

8C. Approval of the Warrants List (Register of Demands). Contact Person:\nFinance Manager Dinh\nRecommended Action: Staff recommends that the City Council review and\napprove the warrants.\n2023-12-20 Item 08C Approval of Warrants List

8D. Authorization to Execute Contract for Facility Fire and Security Systems with\nProgressive Technology Security Systems, Inc. Environmental\nConsiderations: The action being considered by the City Council is exempt\nfrom the California Environmental Quality Act (CEQA) because it is not a\n"project" under Section 15378(b)(5) of CEQA Guidelines. The action involves\nan organizational or administrative activity of government that will not result in\nthe direct or indirect physical change in the environment. Contact Person:\nEnvironmental Programs Manager Steenblock\nRecommended Action: Authorize the City Manager to execute a contract for\nFacility Fire and Security Systems in substantial form in consultation with the\nCity Attorney, with Progressive Technology Security Systems, Inc., for the\ninitial three-year term and authorize the City Manager to extend the contract\nfor one (1) three-year renewal option upon satisfactory performance and\nmutual agreement for a total contract amount not-to-exceed $946,065.\n2023-12-20 Item 08D Facility Fire and Security Systems Contract

8E. Authorization to File for Notice of Completion for City Hall Improvements -\nPhase Two Project (CF22A) and Acceptance of California Electric Vehicle\nInfrastructure Project Rebate. Environmental Considerations: The action\nbeing considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Environmental\nPrograms Manager Steenblock\nRecommended Action: 1) Authorize the filing of a "Notice of Completion"\n(NOC) for the City Hall Improvements - Phase Two Project; 2) Authorize the\nrelease of the Payment Bond in full upon the recording of the Notice of\nCompletion; 3) Authorize the release of the Performance Bond in full one (1)\nyear after the recording of the Notice of Completion; 4) Adopt Resolution 2023-\n129, titled "A Resolution of the City Council of the City of Encinitas, California,\nAccepting the Completion of City Hall Improvements - Phase 2 Project\n(CF22A); and 5) Adopt Resolution 2023-143, titled "A Resolution of the City\nCouncil of the City of Encinitas, California, Amending the Fiscal Year 2023-24\nBudget" to accept $42,411 in a rebate from the California Electric Vehicle\nInfrastructure Project.\n2023-12-20 Item 08E City Hall Phase 2 NOC

8F. Grant application for the National Oceanic and Atmospheric Administration\n(NOAA) Climate Resilience Regional Challenge in support of the San Diego\nRegion Coastal Resilience Project. Environmental Considerations: The action\nbeing considered by the City Council is not subject to the California\nEnvironmental Quality Act (CEQA) pursuant to Section 15060(c)(3) of the\nCEQA Guidelines because it is not a "project" per Section 15378(b)(5). The\naction authorizes staff to implement an organizational or administrative activity\nof government that by itself will not result in a direct or indirect physical change\nin the environment. Contact Person: Sustainability Manager Najera\nRecommended Action: Authorize the City Manager, or designee, to apply for,\naccept, and administer funding from the NOAA Climate Resilience Regional\nChallenge for the San Diego Region Coastal Resilience Project as a co-\napplicant.\n2023-12-20 Item 08F NOAA Grant App Request

8G. Amendment No. 2 to the Agreement with West Coast Arborists for Urban\nForestry Tree Care Services. Environmental Considerations: The action\nbeing considered by the City Council is exempt from the California\nEnvironmental Quality Act (CEQA) because it is not a "project" under Section\n15378(b)(5) of CEQA Guidelines. The action involves an organizational or\nadministrative activity of government that will not result in the direct or indirect\nphysical change in the environment. Contact Person: Park Operations\nManager Norgard\nRecommended Action: Authorize the City Manager to execute an\nAmendment No. 2 with West Coast Arborists for Urban Forestry Tree Care\nServices, in substantial form, in consultation with the City Attorney, increasing\nthe annual amount to $1,525,000 for Year 6 and subsequent years, for a new\nnot-to-exceed total contract amount of $13,000,000 if the second option of the\nrenewal period is exercised.\n2023-12-20 Item 08G WCA Amendment No 2

8H. Memorandum of Understanding with the Encinitas Union School District for the\nBicycle Safety Education Program for the 2023-24 School Year.\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in direct or indirect physical change in the environment.\nContact Person: Mobility Manager Buck\nRecommended Action: Authorize the City Manager, in coordination with the\nCity Attorney, to execute a Memorandum of Understanding (MOU) between\nthe City of Encinitas and the Encinitas Union School District (EUSD), in\nsubstantial form, to fund up to $22,500 of the costs of bicycle safety education\nat multiple schools.\n2023-12-20 Item 08H EUSD Bicycle Safety Education MOU

8I. Memorandum of Understanding with the San Dieguito Union High School\nDistrict for the Bicycle Safety Education Program for the 2023-24 School Year.\nEnvironmental Considerations: The action being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in direct or indirect physical change in the environment.\nContact Person: Mobility Manager Buck\nRecommended Action: Authorize the City Manager, in coordination with the\nCity Attorney, to execute a Memorandum of Understanding (MOU) between\nthe City of Encinitas and the San Dieguito Union High School District\n(SDUHSD), in substantial form, to fund up to $11,650 of the costs of bicycle\nsafety education at three (3) schools.\n2023-12-20 Item 08I SDUHSD Bicycle Safety Education MOU

8J. Amendment 1 to the Agreement for Managed Information Technology Services\nby and between the City of Encinitas and the San Elijo Joint Powers Authority\neffective January 4, 2024. Environmental Considerations: The action being\nconsidered by the City Council is exempt from the California Environmental\nQuality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of\nCEQA Guidelines. The action involves an organizational or administrative\nactivity of government that will not result in the direct or indirect physical\nchange in the environment." Contact Person: IT Operations and Engineering\nSupervisor O’Connor\nRecommended Action: Approve Amendment 1, in substantial form, in\nconsultation with the City Attorney, and authorize the City Manager to enter\ninto the amended agreement with the San Elijo Joint Powers Authority\n(SEJPA) for an 18-month term, renewable every year for five (5) optional one\n(1) year terms.\n2023-12-20 Item 08J SEJPA Amendment 1

8K. Acceptance of the following California Uniform Public Construction Cost\nAccounting Act (CUPCCAA) Quick Build Projects: Caminito Graciela\nPavement Repairs Project (CD05E), Encinitas Intersection Improvements\nProject (CS02F) and FY22-23 Safe Routes to School Project (CS01E).\nEnvironmental Considerations: The actions being considered by the City\nCouncil is exempt from the California Environmental Quality Act (CEQA)\nbecause it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.\nThe action involves an organizational or administrative activity of government\nthat will not result in the direct or indirect physical change in the environment.\nContact Person: Engineer Suleiman\nRecommended Action: 1) Authorize the filing of the Notices of Completion for\nthe subject projects; 2) Authorize the release of the payment bonds for the\nsubject projects in full upon the recording of the Notices of Completion; 3)\nAuthorize the release of the performance bonds for the subject projects in full\nupon the recording of the Notices of Completion; 4) Authorize the release of\nmaintenance bonds for the subject projects in full one (1) year after the\nrecording of the Notices of Completion; 5) Adopt City Council Resolution No.\n2023-130, titled "A Resolution of the City Council of the City of Encinitas,\nCalifornia, Accepting the Public Improvements for the Caminito Graciela\nPavement Repair Project" as complete to the satisfaction of the City of\nEncinitas; 6) Adopt City Council Resolution No. 2023-131, titled "A Resolution\nof the City Council of the City of Encinitas, California, Accepting the Public\nImprovements for the Encinitas Intersection Improvements Project" as\ncomplete to the satisfaction of the City of Encinitas; and 7) Adopt City Council\nResolution No. 2023-132, titled "A Resolution of the City Council of the City of\nEncinitas, California, Accepting the Public Improvements for the FY22-23 Safe\nRoutes to School Project" as complete to the satisfaction of the City of\nEncinitas .\n2023-12-20 Item 08K NOC’s for CUPCCAA projects