Glendora — 2023-08-22

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION\nA closed session will be held, pursuant to Government Code § 54956.9(d)(2) and (e)(1) because\nthere is a significant exposure to litigation in one (1) but which the City believes are not yet\nknown to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.

10. Approve Agreement with Grigolla & Sons Construction Co., Inc. for Concrete Maintenance in\nan Amount Not-To-Exceed $118,123 (Strategic Plan Goal 5)\nCITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California\nEnvironmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;\n2. Approve an agreement to Grigolla & Sons Construction Company Inc. for City Hall concrete\nmaintenance and repair services in the amount of $118,123; 3. Authorize the City Manager or\nhis designee to execute the agreement including minimal and/or non-substantive changes; and 4.\nAuthorize the Public Works Director to execute any necessary change orders in an amount not to\nexceed 10% of the original contract amount.\nMEMBER AGENDA ITEMS

11. Discussion on Peafowl in the City of Glendora (requested by Fredendall and Boyer)\nCITY RECOMMENDATION: 1. Receive and file the report; and 2. Provide direction to staff for\nany actionable items.

12. A Resolution of the Glendora City Council adopting a position on Anti-Hate (Boyer and\nThompson)\nCITY RECOMMENDATION: 1. Discuss the proposed anti-hate statement developed by Mayor\nBoyer, Mayor Pro Tempore Thompson, and City Staff; and 2. Adopt a Resolution of the City\nCouncil, adopting the proposed position on anti-hate.\nNEW BUSINESS

13. Award the Contract for Finkbiner Park Phase II, Plan No. 1365-2, to DD Systems, Inc. in the\namount of $1,044,717.96 (Strategic Goal 5)\nCITY RECOMMENDATION: 1. Approve the Plans and Specifications for Finkbiner Park\nImprovements – Phase 2, Plan No. 1365-2; 2. Award the contract for Finkbiner Park\nImprovements – Phase 2, Plan No. 1365-2, to DD Systems, Inc. in the amount of $1,044,717.96;\n3. Authorize the Public Works Director to execute any necessary change orders in an amount not\nto exceed 10% of the original contract amount; and 4. Authorize the City Manager or his\ndesignee to execute the agreement with DD Systems, Inc., including minimal and/or non-\nsubstantive changes.

14. Award the Contract to Bureau Veritas Technical Assessment, LLC for the Facilities Condition\nAssessment in an Amount Not-To-Exceed $238,103.26\nCITY RECOMMENDATION: 1. Award the contract to Bureau Veritas Technical Assessment,\nLLC for City Facilities Condition Assessment in the amount of $235,987.86; 2. Authorize the\nPublic Works Director to execute any necessary change orders in an amount not to exceed 10%\nof the original contract amount; and 3. Authorize the City Manager or his designee to execute\nthe agreement including minimal and/or non-substantive changes.

15. Approve Agreement with Horizons Construction Company International Inc. for an Emergency\nStreet Repair at 1105 East Route 66 in the Amount of $76,756.10 (Strategic Plan Goal 5)\nCITY RECOMMENDATION: 1. Approve Agreement with Horizons Construction Company\nInternational Inc. for an Emergency Street Repair at 1105 East Route 66 in the amount of\n$76,756.10; 2. Authorize the Public Works Director to execute any necessary change orders in\nan amount not to exceed 10% of the original contract amount; and 3. Authorize the City\nManager or his designee to execute the agreement including minimal and/or non-substantive\nchanges.

16. Consideration of a Resolution to Declare an Emergency for the Water Main Break and Street\nRepair on Eagle Ridge and Approval of Agreement with Big Ben Engineering, Inc. in an\nAmount Not-To-Exceed $719,398 (Strategic Plan Goal 5)\nCITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled “A RESOLUTION\nOF THE CITY COUNCIL FINDING AND DECLARING, BY A FOUR-FIFTHS VOTE OF\nTHE ENTIRE CITY COUNCIL, THAT AN EMERGENCY EXISTS WHICH WILL NOT\nPERMIT THE COMPETITIVE SOLICITATION OF BIDS TO REPAIR A SIGNIFICANT\nWATER MAIN BREAK ON EAST EAGLE RIDGE NEAR THE INTERSECTION OF\nBEAVERBROOK LANE, AND AUTHORIZING THE CITY MANAGER TO AWARD\nCONTRACTS NECESSARY TO REPAIR AND REMEDIATE THE SAME;” 2. Approve an\nAgreement with Big Ben Engineering, Inc. for an Emergency Water Main Break and Street\nRepair on Eagle Ridge in an Amount Not-To-Exceed $719,398; 3. Authorize the City Manager\nand Director of Public Works to finalize negotiations for the emergency repairs, with a 20%\ncontingency, for a total not-to-exceed $719,398, that can be authorized by the City Manager to\nexecute change orders for unforeseen work during the performance of the emergency repairs;\nand 4. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant\nto Section 15071(b) and (c) of the California Code of Regulations.\nMEMBER/STAFF CLOSING COMMENTS

2. CONFERENCE WITH LABOR NEGOTIATOR A closed session will be held, pursuant to\nGovernment Code § 54957.6, with the City Manager, City Attorney, and Assistant Director -\nHuman Resources, as the city negotiators, regarding labor negotiations with an unrepresented\nemployee group – the Glendora City Council.

3. PUBLIC EMPLOYEE APPOINTMENT A closed session will be held, pursuant to Government\nCode § 54957, to consider ratification of the City Manager's appointment to the position of\nDirector of Public Works.

4. Public Comments Received

6. Review and affirm disbursements for July 2023 in the amount of $5,705,844.61\nCITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for July 2023\nin the amount of $5,705,844.61

7. City of Glendora and Glendora Successor Agency Investment Report for June 2023 and July\n2023\nCITY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for\nJune 2023 and July 2023.

8. Approval of Amendment No. 2 to the Contract Services Agreement between Willdan Engineering\nand the City of Glendora dated December 8, 2022, for Temporary Building and Safety Services\nCITY RECOMMENDATION: 1. Approve Amendment No. 2 to the Contract Services Agreement\nwith Willdan Engineering, extending the contract term for 2 years and increasing the contract\namount by $100,000; and 2. Authorize the City Manager or his designee to execute Amendment\nNo. 2 including minimal and/or non-substantive changes; and 3. Authorize the Administrative\nServices Finance Division to make the necessary budget adjustments.

9. Approve Renewal of a Memorandum of Agreement (MOA) with the County of Los Angeles\nRegarding the Administration and Cost Sharing for Implementing the Coordinated Integrated\nMonitoring Program (CIMP) for the Upper San Gabriel River Watershed\nCITY RECOMMENDATION: 1. Authorize the City Manager to execute a Memorandum of\nAgreement (MOA) with the County of Los Angeles for the administration and cost sharing for\nthe implementation of the Coordinated Integrated Monitoring Program (CIMP) for the Upper San\nGabriel River Enhanced Watershed Management Program (EWMP).