Hermosa Beach — 2023-05-23

b) 23-0321 CONFERENCE WITH LEGAL COUNSEL:\nAnticipated Litigation - (Paragraph (2) of subdivision (d) and\nparagraph (2) of subdivision (e) of Government Code section\n54956.9)\nThe City finds, based on advice from legal counsel, that discussion in open\nsession will prejudice the City in the litigation.\nSignificant exposure to civil litigation* (1case) -\na. Delay Claim by EBS General Engineering, Inc. (“EBS”): Pacific Coast\nHighway Improvements at Aviation Blvd & Pier Ave. EBS has alleged it\nsuffered damages related to delay in finishing the project.\n*Significant exposure to civil litigation means that there exists facts and\ncircumstances where the City may face a lawsuit. This does not mean that any\npotential lawsuit is meritorious or that there is a significant risk that the City will\nnot prevail in any possible lawsuit.\n6:00 PM - OPEN SESSION

a) 23-0298 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES\nAND STANDING COMMITTEE DELEGATES/ALTERNATES

c) REPORT CHECK REGISTERS\n23-0304 (Finance Director Viki Copeland)\nRecommendation: Staff recommends City Council ratify the following check registers.

d) REPORT MEMORANDUM REGARDING REVENUE REPORT, EXPENDITURE\n23-0309 REPORT, AND CIP REPORT BY PROJECT FOR APRIL 2023\n(Finance Director Viki Copeland)

e) REPORT ACCEPTANCE OF DONATIONS\n23-0284 (Finance Director Viki Copeland)\nRecommendation: Staff recommends City Council accept the donations received by the City to be used for\npurposes noted. Donations not included in previous reports are included herein.

f) REPORT MEMORANDUM REGARDING CITY TREASURER’S REPORT\n23-0310 AND CASH BALANCE REPORT FOR APRIL 2023\n(City Treasurer Karen Nowicki)

g) REPORT CANCELLATION OF CERTAIN CHECKS\n23-0283 (City Treasurer Karen Nowicki)\nRecommendation: The City Treasurer recommends City Council ratify cancellation of certain checks.

h) REPORT CAPITAL IMPROVEMENT PROGRAM STATUS REPORT\n23-0303 AS OF MAY 10, 2023\n(Public Works Director Joe SanClemente)\nRecommendation: Staff recommends City Council receive and file the Capital Improvement Program\nStatus Report as of May 10, 2023.

j) REPORT PLANNING COMMISSION TENTATIVE FUTURE AGENDA\n23-0299 (Community Development Director Carrie Tai)\nRecommendation: Staff recommends City Council receive and file the June 20, 2023 Planning\nCommission tentative future agenda.

l) REPORT SOUTH BAY WORKFORCE INVESTMENT BOARD\n23-0311 QUARTERLY SUMMARY\nRecommendation: Staff recommends City Council receive and file the Quarterly Summary from the South\nBay Workforce Investment Board (SBWIB).

m) REPORT ENDORSEMENT OF ARAKELIAN ENTERPRISES, INC’S\n23-0285 (DBA ATHENS SERVICES) REQUEST FOR AN ANNUAL\nRATE ADJUSTMENT TO THE MAXIMUM RATES\nFOR SOLID WASTE SERVICES\n(Environmental Programs Manager Douglas Krauss)\nRecommendation: Staff recommends City Council endorse the proposed service rate adjustment from\nArakelian Enterprises, Inc. (DBA Athens Services) at amounts not to exceed the\nattached rate schedule effective July 1, 2023.

n) REPORT AWARD OF CONSTRUCTION CONTRACT FOR CIP 617\n23-0286 CIVIC CENTER CHARGING STATIONS\n(Environmental Programs Manager Douglas Krauss)\nRecommendation: Staff recommends City Council:\n1. Rescind the award of the construction contract for CIP 617 Civic Center Charging\nStations ("Project") in the amount of $65,732.76 to TurnOnGreen, Inc;\n2. Award the construction contract for the Project in the amount of $65,732.76 to\nMacano Tech, LLC ("Contractor") (Attachment 1);\n3. Authorize the City Manager to execute the contract and the City Clerk to attest,\nsubject to approval by the City Attorney; and\n4. Make the following findings:\na. Any further competitive bidding would be contrary to the public interest because (1)\nthe City solicited proposals for the Project, (2) each proposal received for the Project\nwas for an unlicensed firm in the business of furnishing the equipment needed for the\nProject proposing to subcontract to a licensed contractor for the construction work of\nthe Project, (3) Contractor was listed by the proposer who submitted the lowest\nproposal as its proposed subcontractor, and (4) an award to Contractor is consistent\nwith what the proposal results would have been had each proposer properly structured\ntheir bids such that a licensed contractor was the prime-proposer; and therefore\nbecause competitive bidding laws are not to be applied in a manner which results in an\nincongruity or result in no competitive advantage, the City finds that this contract is\nexempt from any further competitive selection process on such basis; and\nb. Any and all irregularities in the proposal prompting the award to Contractor are\nhereby waived as conferring no competitive advantage.

o) REPORT RESOLUTION APPROVING THE CITY OF HERMOSA BEACH\n23-0307 PERSONNEL RULES AND REGULATIONS FOR\nCIVIL SERVICE EMPLOYEES\n(Human Resources Manager Vanessa Godinez)\nRecommendation: Staff recommends City Council approve a resolution (Attachment 1) adopting the City of\nHermosa Beach Personnel Rules and Regulations for Civil Service Employees\n(Attachment 2).

p) REPORT RECOMMENDATION TO REJECT CLAIM\n23-0308 (Human Resources Manager Vanessa Godinez)\nRecommendation: Staff recommends City Council reject the following claim and refer it to the City's\nLiability Claims Administrator:\nClaimant: Rameron Perez\nDate of Loss: February 9, 2023\nDate Filed: February 23, 2023\nAllegation: Claimant states he was driving southbound on Ardmore Avenue at 8th\nStreet when a truck driving in front of him caused a drain cover to come off and he\ndrove into the drain causing damage to his vehicle.

q) REPORT APPROVAL OF THE COMMENCEMENT OF SPECIAL EVENT\n23-0291 LONG-TERM AGREEMENT NEGOTIATIONS\n(Community Resources Manager Lisa Nichols)\nRecommendation: Staff recommends City Council approve the commencement of long-term agreement\nnegotiations with the following organizations for the following special events:\n* Amateur Athletic Union (AAU) for the AAU Junior National Championships;\n* Association of Volleyball Professionals (AVP) for the Hermosa Beach Open;\n* Junior Volleyball Association (JVA)/Beach Volleyball Clubs of America (BVCA) for the\nJVA/BVCA National Championships; and\n* Hermosa Beach Friends of the Parks for Pets in the Park, Movies at the Beach, and\nPumpkins in the Park.

r) REPORT ADOPTION OF ORDINANCE NO. 23-XXXX OF THE\n23-0305 CITY COUNCIL OF THE CITY OF HERMOSA BEACH,\nCALIFORNIA INCREASING PARKING METER RATES AND\nFINDING THE SAME EXEMPT FROM THE CALIFORNIA\nENVIRONMENTAL QUALITY ACT\n(Finance Director Viki Copeland)\nRecommendation: Staff recommends City Council:\n1. Waive second reading and adopt Ordinance No. 23-XXXX "An Ordinance of the City\nCouncil of the City of Hermosa Beach, California Increasing Parking Meter Rates and\nFinding the Same Exempt from the California Environmental Quality Act." (Attachment\n1); and\n2. Direct City Clerk to publish a summary ordinance.

a) REPORT ADOPT ORDINANCE ESTABLISHING\n23-0322 PERMANENT OUTDOOR PERMIT PROGRAMS AND\nDOWNTOWN LANE RECONFIGURATIONS AND\nACCOMPANYING RESOLUTIONS\n(Environmental Programs Manager Doug Krauss)\nRecommendation: Staff recommends City Council continue the Public Hearing to the June 13, 2023 City\nCouncil meeting.

a) REPORT CONSIDERATION OF A REQUEST TO PLACE A PLAQUE ON CITY\n23-0290 PROPERTY HONORING LOS ANGELES COUNTY LIFEGUARDS\n(Community Resources Manager Lisa Nichols)\nRecommendation: Staff recommends City Council consider designating a subcommittee to review the\nrequest to place a plaque on City property honoring Los Angeles County Lifeguards\npreviously awarded Lifetime Achievement Recognition through the International Surf\nFestival's Medal of Valor Ceremony.

b) REPORT APPROVAL OF SECOND AMENDMENT TO AGREEMENT WITH\n23-0282 4LEAF, INC FOR ON-CALL STAFF AUGMENTATION SERVICES FOR\nCOMMUNITY DEVELOPMENT\n(Community Development Director Carrie Tai)\nRecommendation: Staff recommends City Council:\n1. Approve the proposed second amendment to an agreement with 4LEAF, Inc. for staff\naugmentation services to increase the not-to-exceed amount by $115,000, resulting in\na total not-to exceed amount of $190,000 (Attachment 3); and\n2. Authorize the Mayor to execute and the City Clerk to attest the attached second\namendment subject to approval by the City Attorney.

c) REPORT AWARD OF PROFESSIONAL SERVICES AGREEMENT\n23-0256 TO UPDATE THE CITY’S LOCAL HAZARD MITIGATION PLAN\nTO EMERGENCY PLANNING CONSULTANTS\n(Deputy City Manager Angela Crespi)\nRecommendation: Staff recommends City Council:\n1. Award a contract to Emergency Planning Consultants to update the City's Local\nHazard Mitigation Plan at a not-to-exceed amount $52,500 for a term of one year\nending May 23, 2024 (Attachment 3);\n2. Appropriate $16,015 in the General Fund from the Prospective Expenditures account\nto cover the non-federal match; and\n3. Authorize the Mayor to execute and the City Clerk to attest to the proposed\nagreement, subject to approval by the City Attorney.

d) REPORT AUTHORIZATION TO PURCHASE RECTANGULAR\n23-0272 RAPID-FLASHINGBEACONS FROM\nNEXTECH SYSTEMS, INC.\n(Public Works Director Joe SanClemente)\nRecommendation: Staff recommends City Council:\n1. Authorize the purchase of rectangular rapid-flashing beacons from NexTech\nSystems, Inc. in the amount of $129,771.08 (Attachment 2) plus taxes for a total\namount of $142,099.33; and\n2. Authorize the Director of Public Works to establish a contingency amount of $10,000\nfor purchasing additional parts as needed during installation.

a) REPORT TENTATIVE FUTURE AGENDA ITEMS\n23-0317

a) 23-0293 PRESENTATION FROM\nMOTHERS AGAINST DRUNK DRIVING (MADD)

b) 23-0294 RECOGNIZING LEADERSHIP HERMOSA\nBEACH EMERGING LEADERS

a) 23-0297 POLICE CHIEF UPDATE

a) 23-0314 WRITTEN COMMUNICATION\nRecommendation: Staff recommends City Council receive and file the written communication.