La Verne — 2025-01-21

1. City Council Minutes of the Closed Session and Regular Meeting of December 16, 2024.\nRecommendation: That City Council approve the minutes.

10. Award of Contract for the City Wide Video Management System Improvement\nProject. The City received $500,000 in Fiscal Year (FY) 23-24 community project funding from\nCongresswoman Napolitano through the Community Oriented Policing Services (COPS)\nTechnology & Equipment Grant program to update its Video Management System by installing\nnew cameras at key intersections, updating technology and replacing non-functional units. The\nproject scope recommended for award will also expand coverage of the video surveillance\nsystem to City facilities further enhancing public safety.\nRecommendation: That the City Council:\n1. Reject the lowest bid submitted by CelPlan Technologies, Inc. on the basis that the bid\nproposal form was incomplete thus rendering the bid non-responsive;\n2. Award a public works construction contract to Convergint Technologies LLC, the lowest,\nmost responsible bidder, for all base bid items A1-A8 (City Wide Intersections), and\nAdditive Alternate Items No. B7-B9 (Las Flores Aquatic Center) in the amount of\n$612,324.97 for La Verne's City Wide Video Management Improvement Project and\nauthorize the City Manager to execute applicable documents; and\n3. Authorize the Public Works Director, or designee, to issue change orders not exceeding\n18% of the construction budget for a total possible construction contract cost of\n$764,543.46.

11. Enterprise Resource Planning System Upgrade. Authorization for a five year agreement for\nan Enterprise Resource Planning (ERP) System upgrade to enhance operational efficiency,\nparticularly in timekeeping, budget management, accounts payable/receivable, payroll\nprocessing, and personnel management, while delivering significant cost savings. City Council is\nasked to waive formal bidding requirements based on overriding circumstances.\nRecommendation: That the City Council waive formal bid requirements and authorize the City\nManager to enter into a contract for the implementation and a five-year agreement with\nCentralSquare for the purchase of an upgraded Enterprise Resource Planning System called\nFinance Enterprise and the continuation of the contract for the Naviline System for Utility Billing\nand Business License modules.

12. Amended and Restated Employment Agreement with City Manager. Annually, the City\nCouncil performs a performance evaluation of the City Manager. After conducting such an\nevaluation, the City Council is asked to consider an Amended and Restated Employment\nAgreement with the City Manager providing a five percent (5%) merit increase, three (3) year\nagreement extension, $100 monthly retiree health savings contribution, and establishment of a\nhigher education tuition allowance.\nRecommendation: That the City Council approve an “AMENDED AND RESTATED\nEMPLOYMENT AGREEMENT - CITY MANAGER,” providing the City Manager certain benefits\nbased on a positive performance evaluation.

2. Register of Audited Demands in the following amounts:\n$1,813,600.19 dated 12/04/24 $506,670.81 dated 12/11/24\n$2,552,984.92 dated 12/18/24 $907,957.89 dated 12/23/24\nRecommendation: That City Council approve the audited demands.

3. Resolution Identifying the Terms and Conditions for La Verne Fire Department Response\nAway from Official Duty and Assigned to a CAL OES Emergency Incident. This resolution\nauthorizes compensation for City of La Verne personnel for their time worked, including portal-to-\nportal reimbursement, while participating in the California Fire Assistance Agreement (CFAA)\noutside of normal City duties and schedule. This item amends an earlier Resolution due to an\neligible employee changing positions.\nRecommendation: That the City Council approve the Resolution titled, "A RESOLUTION OF\nTHE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, IDENTIFYING THE TERMS\nAND CONDITIONS FOR FIRE DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL\nDUTY STATION AND ASSIGNED TO AN EMERGENCY INCIDENT."

4. Resolution Adopting a Salary Chart for Part-Time Employees and Amending Resolution\nNo. 24-45, A Salary Chart for Full-Time Employees to Update the Salary for Ambulance\nOperator. The attached resolution and associated part-time salary table reflect adjustments in\ncompensation resulting from increases in the California Minimum Wage. The proposed changes\nalso include an adjustment to the full-time Ambulance Operator position since the position is also\ntied to the statutory minimum wage of $16.50 per hour.\nRecommendation: That the City Council adopt the attached Resolution titled, “A RESOLUTION\nOF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADOPTING A SALARY\nCHART FOR PART-TIME EMPLOYEES AND AMENDING RESOLUTION NO. 24-45, A\nSALARY CHART FOR FULL-TIME EMPLOYEES TO UPDATE THE SALARY FOR\nAMBULANCE OPERATOR.”

5. License Agreement with Lewis Land Developers and City Regarding Recreational Uses at\nFormer Lutheran High School Property The City of La Verne proposes entering into a License\nAgreement with Lewis Land Developers, LLC, and Lewis La Verne, LP (collectively, "Lewis").\nThis Agreement allows the City to utilize portions of the former Lutheran High School property\n("La Verne HS Property") for recreational and sports activities managed by the City’s Community\nServices Department. The Agreement outlines terms and conditions, including maintenance\nresponsibilities, permitted uses, insurance requirements, and compliance with legal obligations.\nRecommendation: That the City Council authorize the City Manager to enter into a License\nAgreement with Lewis Land Developers, LLC, and Lewis La Verne, LP, and to execute a City\nAttorney approved Agreement and any related documents to lease the former Lutheran High\nSchool recreational fields, parking lot, and gym for City and authorized user recreational use.

6. Resolution Ratifying Proclamation No. 2025-01 Declaring the Existence of a Local\nEmergency.\nOn January 14, 2025, the City Manager issued a proclamation for a local emergency based on\nthe existence of conditions of disaster or extreme peril caused by widespread windstorms\ncausing extremely critical fire weather, with Red Flag warnings. Per La Verne Municipal Code\nSection 2.56.050 A.1., the City Council shall take action to ratify the proclamation within seven\ndays thereafter or the proclamation shall have no further force or effect.\nRecommendation: That the City Council adopt a Resolution entitled "A RESOLUTION OF THE\nCITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, RATIFYING PROCLAMATION\nNO. 2025-01 DECLARING THE EXISTENCE OF A LOCAL EMERGENCY."\nPUBLIC HEARINGS

7. Community Development Block Grant Program for 2025-2026. The City of La Verne will be\neligible to receive an estimated $151,182 in Community Development Block Grant (CDBG) funds\nfor fiscal year 2025-26.\nRecommendation: That the City Council conduct a Public Hearing, and upon closing the Public\nHearing, approve a Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY\nOF LA VERNE, CALIFORNIA, APPROVING PARTICIPATION IN THE COMMUNITY\nDEVELOPMENT BLOCK GRANT PROGRAM AND SELECTING CERTAIN PROJECTS FOR\nFUNDING IN THE FISCAL YEAR 2025 – 2026.”

8. Consideration of Certifying a Final Environmental Impact Report, Adopting Environmental\nFindings, Adopting a Statement of Overriding Considerations, and approving the City of\nLa Verne General Plan Update Policy Document.\nThe General Plan Update identifies the community’s vision for the future and provides a\nframework that will guide decisions on growth, development, and conservation of open space\nand resources in a manner that is consistent with the quality of life desired by the City’s residents\nand businesses. The General Plan Update replaces the City’s 1998 General Plan and\nsubstantially updates local conditions, community priorities and goals, State law, and has been\nreorganized to make the document more user-friendly and straight forward. This action\nconsiders approving the General Plan Policy Document after certifying the Final Environmental\nImpact Report and making environmental findings and a Statement of Overriding Considerations\nas recommended by staff and the Planning Commission.\nRecommendation: It is recommended by the Planning Commission that the City Council adopt\nResolutions certifying the final Environmental Impact Report, Findings of Fact, and the\nStatement of Overriding Considerations, and approve the General Plan Update.\nOTHER MATTERS

9. Incidental Outdoor Sidewalk Dining and Furniture Policy. The City previously established a\npolicy regulating the placement of tables and chairs and other displays within the public right-of-\nway, or sidewalk areas in the Old Town La Verne area. This policy was put into place just before\nthe Covid pandemic though was never fully implemented. Based on City Council direction, staff\nhas updated this policy and is bringing forward for City Council consideration.\nRecommendation: The Old Town La Verne Business Improvement District's Advisory Board is\nrecommending that the City Council approve the policy regulating outdoor dining and furniture\ndisplays within sidewalk areas.