Montebello — 2024-09-11

1. MONTEBELLO-ASHIYA SISTER CITY STUDENTS

10. AWARD A CONSTRUCTION CONTRACT TO COPP CONSTRUCTION, INC. FOR THE BELLA VERDE DRIVE\nPAVEMENT REHABILITATION PROJECT CP – 918\nRECOMMENDATION: It is recommended that the City Council:\n1. Award a construction contract to Copp Contracting, Inc. for the Bella Verde Drive Pavement Rehabilitation\nProject – CP 918 as the most responsive and responsible bidder for the amount of $919,852 plus a 10%\nconstruction contingency of $91,985 for a total contract amount of $1,011,837; and\n2. Authorize the City Clerk’s Office to release all other bidders’ bonds; and\n3. Authorize the City Manager to execute the construction contract agreement and all change orders in good\nfaith; and\n4. Take such additional, related action that may be desirable.

11. APPROVE AMENDMENT NO. 10 TO PROFESSIONAL SERVICES AGREEMENT NO. 3066 WITH\nINFRASTRUCTURE ENGINEERS, A BOWMAN COMPANY FOR PROJECT MANAGEMENT SERVICES\nRECOMMENDATION: It is recommended that the City Council:\n1. Approve Amendment No. 10 to Agreement No. 3066 with Infrastructure Engineers, a Bowman Company,\nfor Project Management Services for a not-to-exceed amount of $149,760; and,\n2. Authorize the City Manager to execute Amendment No. 10; and,\n3. Take such additional, related action that may be desirable.

12. APPROVE LETTER OF ENGAGEMENT TO MASTER RETAINER AGREEMENT NO. 3919 WITH AIM\nCONSULTING SERVICES FOR CONSTRUCTION MANAGEMENT/ INSPECTION SERVICES FOR THE\nBELLA VERDE DRIVE PAVEMENT REHABILITATION PROJECT (CP NO. 918)\nRECOMMENDATION: It is recommended that the City Council:\n1. Approve Task No. 9 via an Engagement Letter under Master Retainer Agreement No. 3919 with AIM\nConsulting Services for Construction Management and Inspection Services for the Bella Verde Drive\nPavement Rehabilition Project; and,\n2. Authorize the City Manager to execute the Letter of Engagement; and,\n3. Take such additional, related action that may be desirable.

13. APPROVE AMENDMENT NO.1 TO AGREEMENT 3910 WITH WOLVERINE FENCE COMPANY INC. TO\nPROVIDE FENCE REPAIR AND REPLACEMENT SERVICES\nRECOMMENDATION: It is recommended that the City Council:\n1. Approve Amendment No. 1 to Agreement 3910 between the City of Montebello and Wolverine Fence\nCompany, Inc. to extend the term of the agreement by one (1) year; and,\n2. Authorize the City Manager to execute the Amendment; and,\n3. Take such additional, related action that may be desirable.

14. ADOPT PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE FOR FIRE STATION NO. 56\nRENOVATION PROJECT (CP 923) AND AUTHORIZATION TO PROCEED WITH BID ADVERTISEMENT\nRECOMMENDATION: It is recommended that the City Council:\n1. Adopt the 100% completed plans, specifications and engineer’s estimate for the Fire Station No. 56\nRenovation Project (CP 923); and,\n2. Approve Environmental Assessment pursuant to 14 California Code of Regulations § 15301 as a Class\n1 categorical exemption under the California Environmental Quality Act (CEQA); and,\n3. Approve Level of Environmental Review Determination via the National Environmental Policy Act (NEPA)\nas Categorically Excluded per 24 Code of Federal Regulations (CFR) 58.35(a), and subject to laws and\nauthorities at §58.5: (3) and,\n4. Authorize staff to proceed with bid advertisement for construction; and,\n5. Take such additional, related action that may be desirable.

15. AWARD CONSTRUCTION CONTRACT TO CALIFORNIA LANDSCAPE & DESIGN, INC. FOR THE\nMONTEBELLO CITY PARK BASEBALL FIELD RENOVATION PROJECT (CP 928)\nRECOMMENDATION: It is recommended that the City Council:\n1. Award a construction contract to California Landscape & Design, Inc. for the Montebello City Park\nBaseball Field Renovation Project (CP 928) in the amount of $799,882 plus a 5% construction\ncontingency of $39,994 for a total contract amount of $839,876; and,\n2. Amend the Fiscal Year 2024-25 Budget by increasing appropriations by $288,725 in Account 100-70-\n710-6040.10 (General Fund, Parks & Recreation, Recreation, Contract Services Outside Contracts); and,\n3. Authorize the City Clerk’s Office to release all other bidders’ bonds; and,\n4. Authorize the City Manager to execute the construction contract agreement and all change orders in good\nfaith; and,\n5. Take such additional, related action that may be desirable.

16. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 4113 WITH AVAIL TECHNOLOGIES, INC. FOR\nCOMPUTER-AIDED DISPATCH/AUTOMATIC VEHICLE LOCATION SYSTEM EQUIPMENT REPLACEMENT\nRECOMMENDATION: It is recommended that the City Council:\n1. Approve Amendment No. 2 to Agreement No. 4113 with Avail Technologies, Inc. to replace equipment\nfor Montebello Bus Lines’ (MBL) Computer-Aided Dispatch/Automatic Vehicle Location (CAD/AVL)\nSystem, and increase the not-to-exceed amount of the agreement to $2,485,118; and\n2. Authorize the City Manager and/or his designee to execute Amendment No. 2 on behalf of the City of\nMontebello; and\n3. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $115,984 in Account No. 202-\n922-2018-6040.10 (State of Good Repairs, SA, FY 2018-19, Other Contract Services); and,\n4. Take such additional, related action that may be desirable.

17. PAYMENT OF BILLS: ADOPT RESOLUTION NO. 24-74 APPROVING THE CITY WARRANT REGISTER OF\nDEMANDS DATED SEPTEMBER 11, 2024\nRECOMMENDATION: It is recommended that the City Council:\n1. Adopt Resolution No. 24-74 approving the Warrant Register dated September 11, 2024.\nPUBLIC COMMENTS - CONTINUED

2. MONTEBELLO WOMEN'S CLUBHOUSE 100-YEAR ANNIVERSARY

3. PROCLAMATION FOR PATRIOT DAY AND NATIONAL DAY OF SERVICE AND REMEMBRANCE

4. PROCLAMATION FOR NATIONAL HISPANIC HERITAGE MONTH

5. PROCLAMATION FOR NATIONAL PREPAREDNESS MONTH

6. PROCLAMATION FOR RAIL SAFETY MONTH

7. ADOPT RESOLUTION NO. 24-65 APPROVING THE FISCAL YEAR 2023-24 CONSOLIDATED ANNUAL\nPERFORMANCE AND EVALUATION REPORT (CAPER)\nRECOMMENDATION: It is recommended that the City Council conduct a public hearing and consider the\nfollowing:\n1. Adopt Resolution No. 24-65 approving the Fiscal Year 2023-24 draft Consolidated Annual Performance\nand Evaluation Report (CAPER); and\n2. Take such additional, related action that may be desirable.

8. FINAL ACTIONS TO BE TAKEN BY THE CITY COUNCIL UPON COUNCILMEMBER JIMENEZ TO ENSURE\nA SAFE WORKING ENVIRONMENT FOR EMPLOYEES IN THE CITY OF MONTEBELLO\nRECOMMENDATION: It is recommended that the City Council:\n1. Evaluate the Investigation into the Workplace Incident on March 6, 2024, Involving Councilmember\nJimenez; and\n2. Consider taking Final Actions for Councilmember Jimenez to Ensure a Safe Working Environment for\nEmployees in the City of Montebello; and\n3. Take such additional, related action that may be desirable.

9. APPROVE AMENDMENT NO. 2 TO AGREEMENT NO. 3857 WITH BLAIS & ASSOCIATES FOR GRANT\nWRITING SERVICES TO INCREASE THE ANNUAL NOT-TO-EXCEED AMOUNT AND EXTEND THE TERM\nOF THE AGREEMENT\nRECOMMENDATION: It is recommended that the City Council:\n1. Approve Amendment No. 2 to Agreement No. 3857 with Blais & Associates to increase the annual not-\nto-exceed amount to $100,000 and extend the term of the agreement to June 30, 2026; and\n2. Authorize the City Manager to execute Amendment No. 2 to Agreement No. 3857 with Blais & Associates;\nand\n3. Amend the Fiscal Year 2024-25 budget by increasing appropriations by $35,000 in Account No. 100-85-\n850-6040.10 (General Fund, Fire, Fire Administration, Contract Services-Outside Contracts); and\n4. Take such additional, related action that may be desirable.