Oceanside — 2023-06-06

1. CONFERENCE WITH LABOR NEGOTIATOR ON STATUS OF NEGOTIATIONS PREVIOUSLY\nAUTHORIZED IN OPEN SESSION (SECTION 54957.6)\nCONFERENCE WITH LABOR NEGOTIATOR – Negotiator: City Manager; employee organizations:\nOceanside Police Officers’ Association (OPOA), Oceanside Police Officers’ Association – Non-Sworn\n(OPOA-NS), Oceanside Firefighters’ Association (OFA), Oceanside Police Management Association\n(OPMA), Management Employees of the City of Oceanside (MECO), Oceanside City Employees’\nAssociation (OCEA), Oceanside Fire Management Association (OFMA), Oceanside Marine Safety\nEmployees’ Association (OMSEA), Western Council of Engineers (WCE), and Unrepresented

10. City Council: Approval of a purchase order, in the amount of $185,280, to Enterprise Technology\nServices, LLC for the enhancement of the Police Department’s Time and Pay System; approval of\nthe purchase as a sole source; and authorization for the Financial Services Director, or designee,\nto execute the purchase order

11. City Council: Approval of a purchase order, in an amount not to exceed $707,731, to Axon\nEnterprise, Inc. for the purchase of an in-car mobile audio/video recording system, installation of\nsystem, and supporting software; and authorization for the Financial Services Director, or\ndesignee, to execute the purchase order

12. City Council: Approval of two purchase orders, for a total amount of $167,227, associated with the\npurchase of two replacement vehicles for the Fire Department, (the two purchase orders are to\nKen Grody Ford for two low emission diesel engine Ford F250 4X4 Super Crew Cab trucks, in the\namount of $138,158 and LEHR Auto Electric for upfitting and vehicle build components of the units,\nin the amount of $29,069); appropriation of $42,189 from the Community Facilities funds to the\nFleet Replacement account; and authorization for the Financial Services Director, or designee, to\nexecute the purchase orders

13. City Council: Approval of four purchase orders as follows: 1) a purchase order to Guardian Fleet\nSafety, not to exceed $402,500 for the purchase of seven vehicles for the Police Department; 2) a\npurchase order to Emergency Vehicle Systems LLC, not to exceed $162,200 for upfitting the police\nvehicles; 3) a purchase order to DELL, Marketing, not to exceed $24,892 for seven mobile\ncommunication terminals; and, 4) a purchase order to Terry’s Auto Body & Paint, not to exceed\n$8,340, for the painting of doors; and authorization for the Financial Services Director, or designee,\nto execute the purchase orders

14. City Council: Approval of Change Order 5 to Public Works Agreement with TC Construction\nCompany, Inc., in the amount of $498,849, for a total contract amount of $11,056,875 for the\nOceanside Boulevard Sewer Lift Station relocation project; approval of Amendment 2 with Valley\nConstruction Management in the amount of $116,280 for a revised contract amount of $1,277,780\nfor construction management and inspection services; appropriation of $625,000 from the Sewer\nFixed Asset Replacement Fund Unrestricted Fund Balance; authorization for the City Engineer to\nexecute the change order; and authorization for the City Manager to execute the amendment

15. City Council: Approval of a change order in the amount of $13,954 to an existing purchase order,\nfor a total purchase order amount not to exceed $89,854, with Harrington Industrial Plastics, LLC\nfor eight-inch PVC pipe plus fittings and accessories; and authorization for the Financial Services\nDirector, or designee, to execute the order\n3

16. HDB: Approval of Amendment 1 to the Property Use Agreement with Ecco Wireless USA Inc.,\nextending the term for five years from July 1, 2023 through June 30, 2028, to continue the use of\na portion of the Oceanside Small Craft Harbor to provide wireless internet services for its\npermittees, customers, and visitors, at no cost to the Oceanside Small Craft Harbor District; and\nauthorization for the Administrative Officer to execute the amendment

17. City Council: Approval of Amendment 1 to the Professional Services Agreement (PSA) with Tory\nWalker Engineering, in the amount of $110,000 for a revised total contract amount not to exceed\n$560,000, for as-needed stormwater and water quality plan review; approval of Amendment 1 to\nthe PSA with Geopacifica, Inc., in the amount of $50,000 for a revised total contract amount not\nto exceed $500,000, for as-needed geotechnical engineering services; appropriation of $160,000;\nand authorization for the City Manager to execute the amendments

18. City Council: Approval of Amendment 1 to the Professional Services Agreement with Man-K9, Inc.\nto provide training services to the Police Department’s Canine Unit, in the added amount of $5,000\nper year for a revised total contract amount not to exceed $35,000 annually; and authorization for\nthe City Manager, or designee, to execute the amendment

19. City Council: Approval of Amendment 1 to the Professional Services Agreement with West Yost\nAssociates, in the amount of $222,563 for a revised contract amount of $1,321,619, to provide\nadditional design services for the San Luis Rey Water Reclamation Facility Major Upgrades Project;\nand authorization for the City Manager to execute the amendment

2. LITIGATION OR OTHER ADVERSARY PROCEEDING (E.G., ADMINISTRATIVE HEARING,\nARBITRATION) (SECTION 54956.9(d))\n(A) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Section 54956.9(d)(1))\n1. Nicholas Osmond v. City of Oceanside\nWorkers Compensation Case Number: ADJ1098450\n2. Ray Melendrez v. City of Oceanside\nWorkers Compensation Case Number: ADJ10410707

20. HDB: Approval of Amendment 2 to the Property Lease Agreement with Mare Amicus, Inc., dba\nMare Amicus Art Gallery, at 1850 Harbor Drive North, Suite “B” & “C”, extending the agreement\nfrom August 18, 2023 to August 17, 2025, for a two-year minimum total revenue of $35,006; and\nauthorization for the Administrative Officer to execute the amendment

21. HDB: Approval of Amendment 2 to the Percentage Lease Agreement with Kenton Corwin, dba Ken’s\nCustom Reel Service & Repair, for the premises at 1351 Harbor Drive North, Suite A, extending the\nterm of the agreement from August 5, 2023, through August 4, 2026, for a three-year minimum\ntotal revenue of $65,464; and authorization for the Administrative Officer to execute the\namendment

22. City Council: Approval of Amendment 2 to the Property Use Agreement with Vista Community Clinic\nfor the use of the Junior Seau Club 55 Fitness Center located at 448 Country Club Lane, extending\nthe term of the agreement through June 30, 2024; and authorization for the City Manager to\nexecute the amendment upon receipt of all supporting documents

23. City Council: Approval of Amendment 2 to the Public Works Agreement with Singh Group Inc. for\nadditional encampment-related trash removal services, in the amount of $883,476, for a new\nagreement total not-to-exceed $1,349,754; appropriation of $636,023 from General Fund\nunassigned fund balance; and authorization for the City Manager to execute the amendment

24. City Council: Approval of Amendment 2 to the Professional Services Agreement with Infrastructure\nEngineering Corporation, in the amount of $176,861 for a total contract amount of $2,943,912, to\nprovide continuing construction management and inspection services for the Lower Recycled Water\nConveyance System; and authorization for the City Manager to execute the Amendment

25. City Council: Approval of Amendment 3 to the Master Concessionaire Property Use Agreement with\nMainStreet Oceanside, Inc., to extend the term for three additional years commencing on July 15,\n2023 and terminating on July 14, 2026; and authorization for the City Manager to execute the\namendment upon receipt of all supporting documents\n4

26. City Council: Approval of Amendment 6, in an amount not to exceed $25,740, to the Professional\nServices Agreement with HdL Coren & Cone for a revised contract amount of $327,141 which\nincludes Consumer Price Index increase, extending the term of the agreement by one year to\nAugust 20, 2024, for property tax management services; and authorization for the City Manager to\nexecute the amendment

27. City Council: Approval of Amendment 6 to the Professional Services Agreement with Baker Electric\n& Renewables, LLC, in the amount of $74,608, for a total contract amount of $1,437,565, to\nperform preventative maintenance on the existing 12kV electrical equipment at the San Luis Rey\nWater Reclamation Facility; appropriation of $75,000 from the Sewer Fixed Asset Replacement\nunrestricted fund balance; and authorization for the City Manager to execute the amendment

28. City Council: Approval of a two-year Professional Services Agreement with ECS Imaging, Inc., in\nan amount not to exceed $180,983, for Laserfiche, a new document management software to be\nused by the City

29. City Council: Approval of a five-year Professional Services Agreement with The Compliance Guys,\nin the amount of $160,768 (including a contingency of $4,000 per year for a total contingency of\n$20,000) for the City-wide monthly environmental consulting, reporting and inspection services to\nensure the City’s underground, fuel dispensing locations, generators, and hazardous waste are in\ncompliance with San Diego County Air Pollution Control District requirements; approval of a\ncontingency amount of $4,000 per year for a total of $20,000; approval of the procurement as a\nsole-source; and authorization for the City Manager to execute the agreement upon receipt of all\nsupporting documents

3. Closed Session report by City Attorney\nCONSENT CALENDAR ITEMS\nAll items listed on the Consent Calendar are considered to be routine matters or formal documents\ncovering previous City Council/HDB/CDC/OPFA instructions. The items listed on the Consent\nCalendar may be enacted by a single vote. There will be no separate discussion of any Consent\nCalendar items unless requested by members of the City Council/HDB/CDC/OPFA or the public\nthrough submittal of Request to Speak form prior to the commencement of this agenda item.

30. City Council: Approval of a three-year Memorandum of Understanding with the Oceanside Unified\nSchool District to provide School Resource Officers; acceptance of revenue to the City estimated at\n$472,635 for FY 2023-24, $485,472 for FY 2024-25 and $492,980 for FY 2025-26; and authorization\nfor the City Manager, or designee, to execute the Memorandum of Understanding

31. City Council: Adoption of a resolution to summarily vacate the entirety of those certain easements\ndescribed as joint utility easement for sewer and waterline purposes; the easement for sewer line\npurposes; and the perpetual easement and right-of-way for, and the right to use for waterline\npurposes, and those appurtenances and uses commonly associated therewith; all as dedicated on\nMap of Oceanpointe, Map thereof No. 16498; and authorization for the City Clerk to file a certified\ncopy of the resolution with the San Diego County Recorder

32. City Council: Adoption of a resolution to establish a two-hour parking zone on the east side of the\n1600 block of South Coast Highway, between Morse Street and Whaley Street

33. City Council: Acceptance of the City Treasurer’s recommendations for the Citizen Investment\nOversight Committee

34. City Council: Acceptance of the City Treasurer’s Report for the quarter ended March 31, 2023

35. City Council: Acceptance of the third quarter Financial Status Report and approval of budget adjustments

36. City Council: Authorization for staff and Doherty Concrete to continue emergency repairs on the\nwooden stairs at Tyson Street Park

37. City Council: Authorization for staff and Dick Miller, Inc. to continue slope stabilization work with\nrespect to emergency repairs on the 3500 block of Sky Haven Lane; and continuation of the City\nEngineer’s authorization to approve Change Orders up to a total of $270,000\n5\nGENERAL ITEMS\nGeneral Items are normally heard after any 6:00 p.m. Public Hearing Items. However, if time\npermits, some General Items may be heard prior to any 6:00 p.m. Public Hearing Items, following\nthe Consent Calendar. Ordinances may be introduced at this time. The City Council/HDB/CDC/OPFA\nhas adopted a policy that it is sufficient to read the title of ordinances at the time of introduction\nand adoption, and that full reading of ordinances may be waived. After the City Attorney has read\nthe titles, the City Council/HDB/CDC/OPFA may introduce the ordinances in a single vote.

38. City Council: Adoption of a resolution appropriating $4,277,788 in Road Maintenance and\nRehabilitation Account funds provided by Senate Bill 1 (SB1) to SB1 City Gas Tax Fund 265 and\napprove the City’s SB1 project list for Fiscal Year 2023-24 for a total budget of $6,491,127 and\nappropriation of funds from the SB1 Fund Balance to supplement the RMRA revenue\nA) Report by Darra Woods, Senior Civil Engineer\nB) Discussion\nC) Recommendation – adopt resolution

39. City Council: Adoption of a resolution to amend the 2023 TransNet Local Street Improvement Program\nof Projects for the City of Oceanside in the 2023 Regional Transportation Improvement Program\nA) Report by Darra Woods, Senior Civil Engineer\nB) Discussion\nC) Recommendation – adopt resolution

4. City Council/Harbor/CDC/OPFA: Approval to waive reading of the text of all ordinances and\nresolutions considered at this meeting and provide that ordinances shall be introduced after a\nreading only of the title(s)

40. City Council: Acceptance of a report on options for the use of Reusable Tenant Screening Reports\nand requests direction to proceed with a program to reduce barriers in the Rental Application\nProcess, inclusive of education and outreach, and authorize funding of a pilot rental application fee\nfinancial assistance program\nA) Report by Leilani Hines, Housing and Neighborhood Services Director\nB) Discussion\nC) Recommendation – accept report and direct staff\n6:00 P.M.\nPUBLIC HEARING ITEMS\nPublic hearing items are “time-certain” and are heard beginning at 6:00 p.m. Due to the time-\ncertain requirement, other items may be taken out of order on the agenda to accommodate the\n6:00 p.m. public hearing schedule.

41. City Council/CDC/HDB: Adoption of resolutions for the following: (1) approving the Appropriation\nLimitation as required by Article XIII-B of the State Constitution, as modified by Proposition 111\nfor FY 2023-24; (2) approving the FY 2023-24 City of Oceanside Operating Budget; (3) approving\nthe FY 2023-24 Measure X Operating Budget; (4) approving the FY 2023-24 City of Oceanside\nCapital Improvements Program Budget; (5) accepting the annual AB 1600 Compliance Report and\nmaking findings required by Government Code Section 66001 regarding the expenditure of\nDevelopment Impact Fees; (6) approving the FY 2023-24 Community Development Commission\nOperating Budget; (7) approving the FY 2023-24 Small Craft Harbor District Operating Budget; (8)\napproving the FY 2023-24 Small Craft Harbor District Capital Improvements Program Budget; and\n(9) approval of a lump-sum prepayment to CalPERS estimated at $17.91 million for the City’s annual\nrequired Unfunded Liability contribution for both Safety and Miscellaneous Retirement Plans;\nprepayment will provide an estimated $598,772 in savings which will be directly applied to the\nCity’s CalPERS Unfunded Liability\n6\nA) Mayor opens public hearing\nB) Mayor requests disclosure of Councilmember and constituent contacts and correspondence\nC) Clerk presents correspondence and/or petitions\nD) Testimony beginning with Jill Moya, Financial Services Director\nE) Recommendation – adopt the resolutions and approve the lump-sum payment to CalPERS

42. City Council: Adoption of resolutions confirming the diagrams and assessments for each of the\nfollowing Landscape Maintenance Districts for FY 2023-24 and ordering the assessments to be\nlevied for FY 2023-24:\nDel Oro Hills, Assessment District No. 1-1987\nDouglas Park, Assessment District No. 5-1981\nGuajome Ridge, Assessment District No. 1-1989\nMar Lado Highlands, Assessment District No. 1-1988\nPeacock Hills, Assessment District No. 1-1977\nMission Meadows (Area A) Assessment District No. 2-1979\nMission Meadows (Area B), Assessment District No. 2-1979\nRancho Hermosa, Assessment District No. 3-1982\nSanta Fe Mesa, Assessment District No. 2-1987\nSunburst Homes, Assessment District No. 1-1980\nSunset Hills, Assessment District No. 2-1982\nVista Del Rio, Assessment District No. 1-2001\nA) Mayor opens Public Hearing\nB) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence\nC) Clerk presents correspondence and/or petitions\nD) Testimony beginning with Vicki Gutierrez, Real Estate Manager\nE) Recommendation – adopt resolutions

43. City Council: Adoption of a resolution approving the Engineer's Report confirming the diagram and\nassessments and ordering the assessments to be levied for FY 2023-24 for the Oceanside Lighting\nDistrict, Assessment District No. 2-1991\nA) Mayor opens Public Hearing\nB) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence\nC) Clerk presents correspondence and/or petitions\nD) Testimony beginning with Vicki Gutierrez, Real Estate Manager\nE) Recommendation – adopt resolution

44. City Council: Adoption of a resolution approving a Historic Permit (H22-00001) to locally designate\nthe property and single-family residence located at 1010 Leonard Avenue as a local historic\nresource within the City of Oceanside. The proposed project qualifies for a “common sense”\nexemption from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3)\nof the CEQA Guidelines. – 1010 Leonard Avenue. – APPLICANT: POLLY ROSE\nA) Mayor opens Public Hearing\nB) Mayor requests disclosure of Councilmembers and constituent contacts and correspondence\nC) Clerk presents correspondence and/or petitions\nD) Testimony beginning with Shannon Vitale, Senior Planner\nE) Recommendation – adopt resolution\n7\nPUBLIC COMMUNICATIONS ON OFF-AGENDA ITEMS\nNo action will be taken by the City Council/HDB/CDC/OPFA on matters in this category unless it is\ndetermined that an emergency exists or that there is a need to take action that became known\nsubsequent to the posting of the agenda. The presiding officer may hear non-agenda items at any\ntime after the 5:00 p.m. meeting is called to order.

45. Advance written request to reserve time to speak:\na. Fabiola Bellinger – 2nd Annual Tour de Recovery at Family Recovery Center\nb. Rosie H – State of the City\nc. Richard Newton – Technical Problems with “Ranked Choice Voting” as presented to the Council\non May 17, 2023

46. Communications from the public regarding items not on this agenda\nMAYOR AND/OR COUNCILMEMBER ITEMS

47. Request by Councilmember Joyce and Mayor Sanchez to direct staff to prepare an ordinance\namending Chapter 14C of the City Code in order to encourage more developers to construct\naffordable housing. The revision to the Inclusionary Housing Ordinance should raise the current 10\npercent required reservation of low or moderate-income units for new residential developments to\n20 percent\nGENERAL COUNCILMEMBER COMMENTS

6. City Council: Approval of annual purchase orders in amounts over $50,000 for an overall total of\n$2,020,000 for the procurement of equipment, supplies, materials, and services for the Information\nTechnologies Division during FY 2023-24; and authorization for the Financial Services Director, or\ndesignee, to execute the annual purchase orders

7. City Council: Approval of annual purchase orders for materials, services, supplies and equipment\nfor the Fire Department in amounts over $50,000 for FY 2023-24 for a total amount of $4,004,563;\nand authorization for the Financial Services Director, or designee, to execute the purchase orders\n2

8. City Council: Approval of the purchase of chemicals in amounts over $50,000 from various Water\nUtilities Department funds; authorization for the Financial Services Director, or designee, to shift\nfunds between the various suppliers for FY 2023-24, without returning to Council, so long as the\nbudget of $3,631,872 is not exceeded; and authorization for the Financial Services Director, or\ndesignee, to authorize the expenditures

9. HDB: Approval of a purchase order, in the amount of $57,739, to South Coast Lighting & Design,\nfor new light poles at Oceanside Harbor; and authorization for the Financial Services Director, or\ndesignee, to execute the purchase order