Palm Springs — 2024-01-25

A. RATIFY THE NOMINATION TO THE MOUNT SAN JACINTO\nWINTER PARK AUTHORITY\nRECOMMENDATION:\nReappoint Nancy Stuart and Jerry Ogburn to the Mount San Jacinto\nWinter Park Authority for terms ending September 30, 2027.

B. ACCEPTANCE OF TWO RESIGNATIONS FROM THE PARKS\nAND RECREATION COMMISSION\nRECOMMENDATION:\nAccept the resignations of Scott Page and Christopher Spellman\nfrom the Parks and Recreation Commission effective immediately.

C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS\nFOR THE PERIOD OF DECEMBER 1 THROUGH DECEMBER 31,\n2023\nRECOMMENDATION:\nReceive and file the report of Staff Authorized Agreements and\nPurchase Orders for the period of December 1 through December\n31, 2023.

D. APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL\nSERVICES AGREEMENT WITH MWH CONSTRUCTORS, INC.\n(A9141), A DELAWARE CORPORATION, IN THE AMOUNT OF\n$274,567 FOR THE WASTEWATER TREATMENT PLANT\n(WWTP) DIGESTER NO. 2 GAS FLARE AND FILTRATE PUMP\nSTATION, CITY PROJECTS 20-25 AND 21-07\nRECOMMENDATION:\n1. Approve Amendment No. 2 in the amount of $274,567 to PSA\nNo. A9141, for a new not-to-exceed amount of $1,537,927.14\nwith MWH Constructors, Inc. for the WWTP Digester No. 2 and\nFiltrate Pump Station, City Projects No. 20-25 and 21-07\n(Project); and\n2. Authorize the City Manager to execute all necessary\ndocuments.

E. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P007\nWITH IMPRENTA FOR ON-CALL SPANISH LANGUAGE DIGITAL\nMARKETING SERVICES\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 24P007 with\nImprenta Communications Group, Inc. to provide on-call\nSpanish language digital marketing, website and social media\nsupport services in an amount not to exceed $250,000 for a\nthree-year term with two one-year extension options at the\nCity’s sole discretion, beginning January 29, 2024, through\nJanuary 28, 2027.\n2. Authorize the City Manager or designee to execute all\nnecessary documents.

F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM\nSPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED\nANNUITANT TO THE VACANT POSITION OF ASSISTANT\nDIRECTOR OF PARKS AND RECREATION FOR THE CITY OF\nPALM SPRINGS UNDER GOVERNMENT CODE SECTION\n21221(H), EFFECTIVE FEBRUARY 5, 2024\nRECOMMENDATION:\n1. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,\nAPPOINTING AN INTERIM RETIRED ANNUITANT TO THE\nVACANT POSITION OF ASSISTANT DIRECTOR OF PARKS\nAND RECREATION FOR THE CITY OF PALM SPRINGS\nUNDER GOVERNMENT CODE SECTION 21221(H)\nEFFECTIVE FEBRUARY 5, 2024.”\n2. Authorize the City Manager to execute any documents\nnecessary to effectuate the above actions.

G. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM\nSPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED\nANNUITANT TO THE VACANT POSITION OF SENIOR HUMAN\nRESOURCES SPECIALIST FOR THE CITY OF PALM SPRINGS\nUNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE\nJANUARY 22, 2024.\nRECOMMENDATION:\n1. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY\nCOUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,\nAPPOINTING AN INTERIM RETIRED ANNUITANT TO THE\nVACANT POSITION OF SENIOR HUMAN RESOURCES\nSPECIALIST FOR THE CITY OF PALM SPRINGS UNDER\nGOVERNMENT CODE SECTION 21221(H), EFFECTIVE\nJANUARY 22, 2024.\n2. Authorize the City Manager to execute any documents\nnecessary to effectuate the above actions.

H. APPROVE CONSULTING SERVICE AGREEMENTS FOR INLINE\nBAGGAGE HANDLING SYSTEM CONSTRUCTION\nMANAGEMENT SERVICES FOR THE PALM SPRINGS\nINTERNATIONAL AIRPORT\nRECOMMENDATION:\n1. Approve Consulting Services Agreement No. 24Q002\n(Attachment A) with Mead & Hunt, Inc. to provide construction\nmanagement services for the inline baggage handling system\nand related building improvements for an amount not to exceed\n$3,000,000 for a term of approximately three years.\n2. Appropriate and budget funds in the amount of $3,000,000 from\nthe Airport Special Capital Project Fund Account\n4167065.80000.\n3. Authorize the City Manager or designee to execute all\nnecessary documents and authorize the Executive Director of\nAviation to execute all task orders that fall within the total-not-to-\nexceed amount of the agreement.

I. AUTHORIZE THE PURCHASE OF FIVE (5) NEW VEHICLES\nRECOMMENDATION:\n1. Approve the issuance of a purchase order to Salinas Lincoln\nMercury, Inc, dba My Jeep Chrysler Dodge Ram, for the\npurchase of one (1) new Jeep Cherokee 4XE plug-in vehicle in\nan amount not to exceed $74,549.53, inclusive of a 10%\ncontingency;\n2. Approve the issuance of a purchase order to Fiesta Ford, Inc.,\nfor the purchase of three (3) new Ford Mustang Mach E\nvehicles, and one (1) new Ford F-750 Water Truck in an amount\nnot to exceed $330,180.60, inclusive of a 10% contingency;\n3. Authorize the City Manager or designee to execute all necessary\ndocuments.

J. AWARD SALES AND USE TAX AUDIT SERVICES AGREEMENT\nRECOMMENDATION:\n1. Approve Contract Services Agreement No. 23P380 with\nMuniServices, LLC, to provide Sales and Use Tax Audit Services\nfor a five-year term in an amount not to exceed $290,055\nbeginning February 1, 2024, through January 31, 2029; and\n2. Authorize the City Manager or designee to execute all necessary\ndocuments.

K. ANNUAL ACCOUNTABILITY REPORT FOR COMMUNITY\nFACILITIES DISTRICT NO. 2005-1 (PUBLIC SAFETY SERVICES)\nAND COMMUNITY FACILITIES DISTRICT 2007-1 (TRIBAL\nLANDS)\nRECOMMENDATION:\nReceive and file the Community Facilities District No. 2005 – 1\n(Public Safety Services) and Community Facilities District No. 2007 –\n1 (Tribal Land) Special Tax and Bond Accountability Report for Fiscal\nYear 2022-23.

L. AUTHORIZE THE PURCHASE OF ONE (1) NEW VELOCITY 107’\nAERIAL TRUCK AND THREE (3) VELOCITY TRIPLE\nCOMBINATION PUMPER TRUCKS IN AN AMOUNT NOT TO\nEXCEED $6,202,592.49\nRECOMMENDATION:\n1. Approve Cooperative Purchase Agreement 24C009\n(Attachment A) with South Coast Fire Equipment to purchase\none (1) new velocity 107’ aerial truck and three (3) new velocity\ntriple combination pumpers in an amount not to exceed\n$5,638,720.45 for the initial five-year term beginning February\n1, 2024, continuing through January 31, 2029, with a one-year\nextension option at the City's sole discretion.\n2. Delegate authority to the City Manager or designee to approve\nand execute change orders up to a total amount of\n$563,872.05 (10%);\n3. After delivery of the new vehicles, declare existing vehicles\nbeing replaced as surplus and authorize the Fleet Maintenance\nManager to sell at public auction in accordance with Chapter\n7.07 of the Palm Springs Municipal Code; and,\n4. Authorize the City Manager or designee to execute all\nnecessary documents.

M. ACCEPT AN AWARD FROM THE U.S. DEPARTMENT OF\nJUSTICE IN THE AMOUNT OF $21,970, APPROVE AN\nINTERLOCAL AGREEMENT WITH OTHER PARTICIPATING\nRIVERSIDE COUNTY CITIES AND THE COUNTY OF\nRIVERSIDE, AND AUTHORIZE ADMINISTRATION OF THE\nGRANT\nRECOMMENDATION:\n1. Approve the acceptance of a grant award from the United\nStates Department of Justice in the amount of $21,970 for the\n2023 Justice Assistance Grant (JAG) Program.\n2. Approve Interlocal Agreement 24G008 with the County of\nRiverside and various cities within Riverside County,\nauthorizing the County of Riverside to administer the grant on\nbehalf of participating agencies.\n3. Authorize the City Manager to execute all necessary\ndocuments.

N. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT TO\nHAZEN AND SAWYER IN THE AMOUNT OF $350,000 FOR\nPROFESSIONAL SERVICES FOR THE SEWER MASTER PLAN\nUPDATE, CITY PROJECT 23-13\nRECOMMENDATION:\n1. Award a Professional Services Agreement with Hazen and\nSawyer in an amount not to exceed $350,000 for professional\nservices for the Sewer Master Plan Update, City Project 23-13.\n2. Appropriate funding in the amount of $350,000 from\nWastewater Capital Improvements Fund balance.\n3. Authorize the City Manager to execute all necessary\ndocuments.\nEXCLUDED CONSENT CALENDAR: Items removed from the Consent\nCalendar for separate discussion are considered at this time.

A. APPROVAL OF THE AIRPORT MASTER PLAN TERMINAL\nDESIGN FOR THE PALM SPRINGS INTERNATIONAL AIRPORT\nRECOMMENDATION:\nReview the Airport Master Plan terminal design alternatives 1A and\n3 and approve the Airport Master Plan terminal design for the Palm\nSprings International Airport.

B. SECURITY CAMERAS, AUTOMATED LICENSE PLATE\nREADERS PURCHASED AND CONTROLLED BY PRIVATE\nENTITIES\nRECOMMENDATION:\nDirect Staff as appropriate.