Pasadena
| Date | Item Type | Item | Description | Info Location | County | City | Meeting Type | id |
|---|---|---|---|---|---|---|---|---|
| December 11, 2023 | Closed Session Item | A | A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1) Name of Case: Toland v. McFarland, et al. United States District Court – Central District Case No. 2:21-cv-04797-FWS-AGR | December 11, 2023 Closed Session Item # A | LA County | Pasadena | City Council | 657cffbd762cfc92aece204b |
| December 11, 2023 | Closed Session Item | B | B. PRESENTATIONS TO OUTGOING VICE MAYOR WILLIAMS | December 11, 2023 Closed Session Item # B | LA County | Pasadena | City Council | 657cffbd762cfc92aece204e |
| December 11, 2023 | Closed Session Item | C | C. REMARKS BY VICE MAYOR WILLIAMS | December 11, 2023 Closed Session Item # C | LA County | Pasadena | City Council | 657cffbd762cfc92aece204f |
| December 11, 2023 | Closed Session Item | E | E. MAYOR ANNOUNCES START OF TERM OF VICE MAYOR MADISON | December 11, 2023 Closed Session Item # E | LA County | Pasadena | City Council | 657cffbd762cfc92aece2049 |
| December 11, 2023 | Closed Session Item | F | F. REMARKS BY VICE MAYOR MADISON | December 11, 2023 Closed Session Item # F | LA County | Pasadena | City Council | 657cffbd762cfc92aece2045 |
| December 11, 2023 | Item | 1 | 1. ROLL CALL AND PLEDGE OF ALLEGIANCE | December 11, 2023 Item # 1 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2047 |
| December 11, 2023 | Item | 10 | 10. CONTRACT AWARD TO SELECT ELECTRIC, INC., FOR PEDESTRIAN CROSSING ENHANCEMENTS AT VARIOUS LOCATIONS FOR AN AMOUNT NOT-TO-EXCEED $235,313 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3, and that there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and (2) Accept the bid dated October 19, 2023, submitted by Select Electric, Inc., in response to the plans and specifications for the Pedestrian Crossing Enhancements at Various Locations project, reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to-exceed $235,313 which includes the base contract amount of $213,921 and a contingency of $21,392 to provide for any necessary change orders. | December 11, 2023 Item # 10 | LA County | Pasadena | City Council | 657cffbd762cfc92aece203a |
| December 11, 2023 | Item | 11 | 11. AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACTS WITH GEO-ADVANTEC, INC.; EARTH SYSTEMS PACIFIC; GEOPENTECH, INC.; AND GEOCON WEST, INC., FOR ON-CALL GEOTECHNICAL ENGINEERING SERVICES FOR AN AMOUNT NOT-TO-EXCEED $750,000 FOR EACH CONSULTANT (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find the contracts proposed in the agenda report to be categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to enter into individual contracts, as the result of a competitive selection process specified by Section 4.08.047 of the Pasadena Municipal Code, with Geo-Advantec, Inc.; Earth Systems Pacific; GeoPentech, Inc.; and Geocon West, Inc., for On-Call Geotechnical Engineering Services for a total amount not-to-exceed $750,000 for each consultant over a four-year term. Competitive bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and (3) Authorize the City Manager to extend the term of the contracts as necessary without increasing the not-to-exceed amount. | December 11, 2023 Item # 11 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2039 |
| December 11, 2023 | Item | 12 | 12. APPROVAL OF FINAL TRACT MAP NO. 083642 FOR THE CREATION OF 19 AIR PARCELS FOR RESIDENTIAL CONDOMINIUM PURPOSES AT 150 SOUTH OAK KNOLL AVENUE (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Adopt a resolution to approve Final Tract Map No. 08642 for the creation of 19 air parcels for residential condominium purposes; and (2) Authorize the City Clerk to execute the Certificate on the Tract Map showing the City’s approval of said Map. | December 11, 2023 Item # 12 | LA County | Pasadena | City Council | 657cffbd762cfc92aece203b |
| December 11, 2023 | Item | 13 | 13. CONTRACT AWARD TO SELECT ELECTRIC, INC., FOR INSTALLATION OF AMERICANS WITH DISABILITY ACT (ADA) PUSH BUTTONS AT VARIOUS INTERSECTIONS FOR LEADING PEDESTRIAN INTERVALS FOR AN AMOUNT NOT-TO-EXCEED $1,018,223 (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and Section 15303, Class 3, and that there are no features that distinguish this project from others in the exempt classes, and therefore, there are no unusual circumstances; and (2) Accept the bid dated October 26, 2023 submitted by Select Electric, Inc. in response to the plans and specifications for the Installation of ADA Push Buttons at Various Intersections for Leading Pedestrian Intervals project, reject all other bids received, and authorize the City Manager to enter into a contract for an amount not-to- exceed $1,018,223 which includes the base contract amount of $925,657 and a contingency of $92,566 to provide for any necessary change orders. | December 11, 2023 Item # 13 | LA County | Pasadena | City Council | 657cffbd762cfc92aece203c |
| December 11, 2023 | Item | 14 | 14. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR CITY EMPLOYEE PARKING WITH UNIFIED PARKING SERVICE, INC., FOR AN AMOUNT NOT-TO-EXCEED $651,000 OVER THREE YEARS (Transportation Dept.) Recommendation: It is recommended that the City Council: (1) Find that the recommended actions are exempt from the California Environmental Quality Act (CEQA) p u r su a n t t o S ta te C EQ A G u i d e l i n e s p e r Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to enter into a contract with Unified Parking Service, Inc., (Unified) of Pasadena to provide 200 parking spaces at the 473 Union Street parking facility, in an amount not-to-exceed $217,000 for the initial one-year term, with two optional one-year extensions in the amount of $217,000 each, for a total amount of $651,000 over three years; and (3) Find that Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services. To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contracts with Unified an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. TPA | December 11, 2023 Item # 14 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2040 |
| December 11, 2023 | Item | 15 | 15. AUTHORIZE THE CITY MANAGER TO EXTEND CONTRACT NO. 32539 FOR CITY EMPLOYEE PARKING WITH ABM INDUSTRY GROUPS LLC, FOR ADDITIONAL SIX-MONTH TERM, AND NOT-TO- EXCEED AMOUNT OF $117,000 (Transportation Dept.) Recommendation: It is recommended that the City Council: (1) Find that the recommended actions are exempt from the California Environmental Quality Act (CEQA) p u r su a n t t o S ta te C EQ A G u i d e l i n e s p e r Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to extend Contract No. 32539 with ABM Industry Groups, LLC., to provide 100 parking spaces at the 245 Ramona Street Judicial Council of California parking facility, by $39,000 for the additional six-month term for a total not-to-exceed contract amount of $117,000; and (3) Find that Competitive Bidding is not required pursuant to the City Charter Section 1002(F), contracts for professional or unique services. To the extent this transaction could be considered a separate procurement subject to the Competitive Selection Process, grant the proposed contract with ABM an exemption from the Competitive Selection Process set forth in the Competitive Bidding and Purchasing Ordinance pursuant to the Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served. TPA | December 11, 2023 Item # 15 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2041 |
| December 11, 2023 | Item | 16 | 16. REJECTION OF BID FOR CAMERA PURCHASE AND INSTALLATION (Pasadena Police Dept.) Recommendation: It is recommended that the City Council: (1) Find that the project proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA applies only to projects that may have an effect on the environment; and (2) Reject the bid dated September 11, 2023, submitted by Rotorcraft Support, Inc., in response to specifications for one Wescam MX-10 camera purchase and helicopter installation. | December 11, 2023 Item # 16 | LA County | Pasadena | City Council | 657cffbd762cfc92aece203e |
| December 11, 2023 | Item | 17 | 17. FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT – QUARTER ENDING SEPTEMBER 30, 2023 (Finance Dept.) Recommendation: This report is intended to provide information to the City Council; no action is required. | December 11, 2023 Item # 17 | LA County | Pasadena | City Council | 657cffbd762cfc92aece203d |
| December 11, 2023 | Item | 18 | 18. FINANCE COMMITTEE: AMENDMENTS TO THE FISCAL YEAR 2024 GENERAL FEE SCHEDULE TO REVISE AND ADD AQUATICS FEES (PRCS Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption; and (2) Adopt a resolution amending the Fiscal Year (FY) 2024 General Fee Schedule to revise and add Aquatics Fees. | December 11, 2023 Item # 18 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2052 |
| December 11, 2023 | Item | 19 | 19. FINANCE COMMITTEE: ANNUAL ADJUSTMENTS TO THE FISCAL YEAR 2024 SCHEDULE OF TAXES, FEES, AND CHARGES RELATED TO NEW YEAR’S DAY AND THE ROSE BOWL (Finance Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed rate increases are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment; and (2) Approve the scheduled rate increases effective February 1, 2024, for the Grandstand Permit Application, the Rose Bowl Admission Tax, and for the New Year’s Day Related Business Grandstand Seat Surcharge as set forth in the body of the agenda report. | December 11, 2023 Item # 19 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2053 |
| December 11, 2023 | Item | 2 | 2. CITY COUNCIL REORGANIZATION | December 11, 2023 Item # 2 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2044 |
| December 11, 2023 | Item | 20 | 20. FINANCE COMMITTEE: APPROVAL OF A BUDGET AMENDMENT TRANSFERRING $120,000 FROM THE HOUSING DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET TO THE PUBLIC HEALTH DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET TO PROVIDE WEATHER-ACTIVATED MOTEL VOUCHER SERVICES (Housing Dept.) Recommendation: It is recommended that the City Council: (1) Find that the recommended actions are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” exemption that CEQA only applies to projects that may have an effect on the environment; and (2) Amend the Fiscal Year (FY) 2024 Operating Budget by transferring $120,000 from the Housing Department to the Public Health Department to provide weather-activated motel voucher services to people experiencing homelessness. | December 11, 2023 Item # 20 | LA County | Pasadena | City Council | 657cffbd762cfc92aece205a |
| December 11, 2023 | Item | 21 | 21. FINANCE COMMITTEE: AMENDMENT TO FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM TO APPROPRIATE $1,000,000 IN GENERAL FUND FOR WORK AT THE YWCA BUILDING (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action is not a “project” as defined in the California Environmental Quality Act (CEQA), Public Resources Code Section 21065 and Section 15378(b)(4) and (5) of the State CEQA Guidelines, and as such, is not subject to environmental review; and (2) Amend the Fiscal Year (FY) 2024 Capital Improvement Program (CIP) Budget to appropriate $1,000,000 in General Fund to the Building Maintenance FY 2021 – 2025 project for work at the YWCA building. | December 11, 2023 Item # 21 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2059 |
| December 11, 2023 | Item | 22 | 22. FINANCE COMMITTEE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH HORIZONS CONSTRUCTION COMPANY INTERNATIONAL, INC., FOR VIÑA VIEJA PICKLEBALL COURTS – PHASE 1 PROJECT FOR AN AMOUNT NOT-TO-EXCEED $544,848 AND AMENDMENT TO THE FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find that in accordance with the requirements of the California Environmental Quality Act (CEQA), an Initial Environmental Study (Initial Study) was prepared to identify and analyze the project’s potential impacts on the environment and to identify mitigation measures that would reduce all potentially significant impacts to a less-than-significant level and that based on the Initial Study the City’s Hearing Officer adopted a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program on May 24, 2021; and find that no substantial changes to the project or to the circumstances have occurred and there is no new information of substantial importance that would require subsequent or supplemental environmental documentation; (2) Authorize the City Manager to enter into a contract with Horizons Construction Company International, Inc., for Viña Vieja Pickleball Courts – Phase 1 project for an amount not-to-exceed $544,848 which includes the base contract amount of $495,316 and a contingency of $49,532 to provide for any necessary change orders. Competitive bidding is not required pursuant to City Charter Section 1002(H), contracts with other government agencies or their contractors for labor, materials, supplies, or services; (3) Grant the proposed contract an exemption from the Competitive Selection process pursuant to Pasadena Municipal Code Section 4.08.049(B), contracts for which the City’s best interests are served; and (4) Amend the Fiscal Year (FY) 2024 Capital Improvement Program Budget by appropriating $70,000 in Residential Impact Fees to the Viña Vieja Pickleball Courts (78086) project. TPA City Council City Attorney City Clerk/Secretary | December 11, 2023 Item # 22 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2057 |
| December 11, 2023 | Item | 23 | 23. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA Claim No. Claimant Claim Amount 2024-0115 Taisyn Crutchfield $ Not stated 2024-0116 Tae Hyun Nam 7,694.22 2024-0117 Richard Azarloza 540.00 2024-0118 Void 2024-0119 Lucys Flowers 10,000.00+ 2024-0120 Randy Levine 25,000.00+ 2024-0121 Robert Brownstein 99.00 2024-0122 Talaya Jasmine Mackey 240.90 2024-0123 Kimberly Lawrence 246.69 | December 11, 2023 Item # 23 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2058 |
| December 11, 2023 | Item | 24 | 24. AUTHORIZE THREE CONTRACT AWARDS FOR BROKER LISTING SERVICES FOR CALTRANS PROPERTIES WITH: 1) WILLIAM PODLEY/COMPASS (FORMERLY DEASY PENNER PODLEY), 2) MICHAEL LAUGHTER/MUTUAL REALTY, AND 3) MICHAEL BELL/SOTHEBY’S INTERNATIONAL REALTY, INC., FOR A COMBINED TOTAL AMOUNT NOT-TO-EXCEED $1,387,260 (Housing Dept.) Recommendation: It is recommended that the City Council: (1) Find that the recommended actions are exempt from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines per Section 15061(b)(3), the “common sense” exemption that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to enter into a professional service contract and to execute all related documents and amendments, with William Podley, broker, and Compass (formerly Deasy Penner Podley), to provide broker listing services for the marketing, listing, and sale of five (5) residential properties for a one-year term. The total contract amount is not-to-exceed $462,420. Contract is recommended as the result of a competitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code; competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); (3) Authorize the City Manager to enter into a professional service contract and to execute all related documents and amendments, with Michael Slaughter, broker, and Mutual Realty to provide broker listing services for the marketing, listing, and sale of up to five (5) residential properties for a one-year term. The total contract amount is not-to-exceed $462,420. Contract is recommended as the result of a competitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code; competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); (4) Authorize the City Manager to enter into a professional service contract and to execute all related documents and amendments, with Michael Bell, broker, and Sotheby’s International Realty, Inc., to provide broker listing services for the marketing, listing, and sale of up to five (5) residential properties for a one-year term. The total contract amount is not-to-exceed $462,420. Contract is recommended as the result of a competitive selection process as specified by Section 4.08.047 of the Pasadena Municipal Code; competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and (5) Authorize the City Manager or his designee to enter into any amendments to the contracts as may be necessary to effectuate the transactions, including increases in the contract amount that may result from increases in the market sale prices of the properties. | December 11, 2023 Item # 24 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2051 |
| December 11, 2023 | Item | 25 | 25. AMEND THE POLICE DEPARTMENT’S FISCAL YEAR 2024 OPERATING BUDGET BY APPROPRIATING $148,456 FROM THE GENERAL FUND’S UNAPPROPRIATED FUND BALANCE AND ADDING THREE (3.0) FULL-TIME EQUIVALENT PARK SAFETY POSITIONS AND ONE (1.0) FULL-TIME EQUIVALENT POLICE SUPPORT ASSISTANT POSITION TO THE POLICE DEPARTMENT (Police Dept.) Recommendation: It is recommended that the City Council: (1) Find that the project proposed in the agenda report is exempt under the California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA applies only to projects that may have an effect on the environment; (2) Amend the Police Department’s Fiscal Year (FY) 2024 Operating Budget by appropriating $148,456 from the General Fund’s unappropriated fund balance for the salaries and benefits for 4.0 Full-Time Equivalent (FTE) positions and equipment to outfit the new positions; and (3) Amend the Police Department’s FY 2024 Operating Budget by adding 3.0 FTE Park Safety Specialists and 1.0 FTE Police Support Assistant bringing the Police Department’s total FTE’s to 382.25. Legislative Policy Committee Municipal Services Committee | December 11, 2023 Item # 25 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2054 |
| December 11, 2023 | Item | 26 | 26. ADOPTION AND APPROVAL OF THE 2023 POWER INTEGRATED RESOURCE PLAN FOR THE WATER AND POWER DEPARTMENT (Water and Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed actions are statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Sections 15262, Feasibility and Planning Studies; and 15271, Early Activities Related to Thermal Power Plants; (2) Adopt and approve the 2023 Power Integrated Resource Plan (“IRP”) for filing with the California Energy Commission (“CEC”) for the Water and Power Department (“PWP”); and (3) Support PWP’s continuing decarbonization trajectory while exceeding State regulatory requirements, and simultaneously working towards achieving the policy goal of 100% Carbon-Free electricity by 2030, through the utilization of the Waypoint Framework supported by the 2023 IRP Scenario 2 modeling results. Recommendation of the Environmental Advisory Commission: On September 12, 2023, the Environmental Advisory Commission (“EAC”) was presented an informational update regarding the recommendations in the agenda report. Subsequently, the EAC held a Special Meeting on September 26, 2023, and provided correspondence to the City Council in Attachment B of the agenda report. Recommendation of the Municipal Services Committee: At its December 5, 2023 meeting, the Municipal Services Committee (“MSC”) recommended that the City Council adopt the IRP for filing with the CEC with three additional conditions: 1) Create a dashboard to track progress towards meeting the carbon-free goals of Resolution No. 9977; 2) Conduct an internal review of the IRP in two years and present to the MSC; and 3) Develop an integrated strategic plan that outlines a path to carbon-free energy through 2030, while synergizing key inputs including the Power Delivery Master Plan (“PDMP”), Waypoint Framework, Cost of Serve and Rate Study (“COS”), and others. It was recommended that PWP return to MSC in eight months with a dashboard, and that the integrated strategic plan be prepared in consultation with Energy and Environmental Economics, Inc., (“E3”), and/or other consultants. Additionally, PWP will provide the MSC with periodic informational updates between CEC’s 5- year filing requirement. | December 11, 2023 Item # 26 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2056 |
| December 11, 2023 | Item | 27 | 27. Adoption of “AN ORDINANCE OF THE CITY OF PASADENA AMENDING TITLE 8, CHAPTER 8.62 OF THE PASADENA MUNICIPAL CODE, PERTAINING TO THE CITY’S CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT PROGRAM” (Introduced by Councilmember Hampton) ORDINANCE | December 11, 2023 Item # 27 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2055 |
| December 11, 2023 | Item | 28 | 28. Adoption of “AN ORDINANCE OF THE CITY OF PASADENA CREATING A NEW CHAPTER 2.302 OF THE PASADENA MUNICIPAL CODE TO ESTABLISH A RENT STABILIZATION DEPARTMENT” (Introduced by Councilmember Madison) | December 11, 2023 Item # 28 | LA County | Pasadena | City Council | 657cffbd762cfc92aece203f |
| December 11, 2023 | Item | 3 | 3. CEREMONIAL MATTERS PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Public comment will be limited to a total of 20 minutes at the beginning of the meeting and will continue at the conclusion of the meeting, if necessary. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances. The City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). CONSENT CALENDAR (The Consent Calendar consists of routine items which will be approved by one motion and one vote unless removed for separate discussion. There will be one opportunity for public comment on all consent items. Comments are limited to 3 minutes each, and the Mayor may limit this time if reasonable under the circumstances.) City Manager/Executive Director 1. AUTHORIZATION TO ENTER INTO SEPARATE CONTRACTS WITH SUPERBTECH, INC., JADA SYSTEMS, INC., AP PROFESSIONALS OF PHOENIX LLC, SMALLBOARD.COM, SIERRA CYBERNETICS, INC., 22ND CENTURY TECHNOLOGIES, INC., SATWIC, INC., AND TALENT & ACQUISITION LLC DBA STAND 8 FOR IT TEMPORARY STAFFING SERVICES FOR A COMBINED TOTAL AMOUNT NOT-TO-EXCEED OF $4,000,000 (DoIT) Recommendation: It is recommended that the City Council: (1) Find that the proposed contract is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA only applies to projects that may have an effect on the environment; (2) Authorize the City Manager to enter into contracts, as a result of a competitive selection process, as specified by Section 4.08.047 of the Pasadena Municipal Code, with: SuperbTech, Inc., Jada Systems, Inc., AP Professionals of Phoenix LLC, SmallBoard.com, Sierra Cybernetics, Inc., 22nd Century Technologies, Inc., Satwic, Inc., and Talent & Acquisition LLC DBA Stand 8 for IT temporary staffing services for a period of five years or until $500,000 is expended per vendor, whichever comes first; competitive price bidding is not required pursuant to City Charter Section 1002(F) (contracts for professional or unique services); and (3) Authorize the City Manager to extend Contract No. 31456 with Sierra Cybernetics, Inc., Contract No. 31457 with Superb Tech, Inc., Contract No. 31460 with 22nd Century Technologies, Inc., and Contract No. 31458 with Jada Systems Inc., for IT temporary staffing services to March 31, 2024 without increasing the authorized total not-to-exceed amount on each contract. | December 11, 2023 Item # 3 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2046 |
| December 11, 2023 | Item | 4 | 4. AUTHORIZATION TO ENTER INTO CONTRACTS WITH ALTEC INDUSTRIES, INC., FOR TWO AERIAL BUCKET TRUCKS NOT-TO-EXCEED $683,265, AND 72 HOUR, LLC FOR TWO ELECTRIC HALF-TON PICKUP TRUCKS NOT-TO-EXCEED $186,097 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; (2) Authorize the issuance of a contract to Altec Industries, Inc. (“Altec”) for the purchase of two aerial bucket trucks for an amount not-to-exceed $683,265, which includes the base amount of $621,150 and a contingency of $62,115 to provide for any necessary change orders. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors; (3) Authorize the issuance of a contract to 72 Hour, LLC (“72 Hour”) for the purchase of two Chevrolet Silverado EV Trucks (or Ford Lightning EV trucks contingent on availability) for an amount not-to-exceed $186,087, which includes the base contract amount of $169,170 and a contingency of $16,917 to provide for any necessary change orders. Competitive Bidding is not required pursuant to City Charter Section 1002(H), contracts with other governmental entities or their contractors; and (4) Reject all bids received in response to Bid Specification 2023-IFB-MS-264 for Articulated/Telescopic Bucket Trucks. TPA | December 11, 2023 Item # 4 | LA County | Pasadena | City Council | 657cffbd762cfc92aece204a |
| December 11, 2023 | Item | 5 | 5. AUTHORIZATION TO ENTER INTO A CONTRACT WITH ANIXTER, INC., FOR PAD MOUNT AND UNDERGROUND TRANSFORMERS FOR A TOTAL AMOUNT NOT-TO-EXCEED $3,900,000 FOR THE WATER AND POWER DEPARTMENT (Water and Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 21065, 15060(c)(2), 15060(c)(3), and 15378, and as such, no environmental document pursuant to CEQA is required for the project; and (2) Accept the bid dated October 18, 2023, submitted by Anixter, Inc., (“Anixter”) in response to the Specifications for “Utility Power Distribution Transformers” for the Water and Power Department; authorize the City Manager to enter into a contract with Anixter for an amount not-to-exceed $3,900,000. | December 11, 2023 Item # 5 | LA County | Pasadena | City Council | 657cffbd762cfc92aece204c |
| December 11, 2023 | Item | 6 | 6. AUTHORIZATION TO ENTER INTO A CONTRACT WITH MORAN WELDING DBA BROOKS BROTHERS TRAILERS FOR AN ELECTRIC TRAILER MOUNTED UNDERGROUND CABLE PULLER FOR AN AMOUNT NOT-TO-EXCEED $221,260 FOR THE WATER AND POWER DEPARTMENT (Water & Power Dept.) Recommendation: It is recommended that the City Council: (1) Find that this action is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the State CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and (2) Accept the bid dated August 25, 2023, submitted by Moran Welding DBA Brooks Brothers Trailers (“Brooks Brothers”) in response to Specifications for an Electric Trailer Mounted Underground Cable Puller for the Water and Power Department (“PWP”); and authorize the City Manager to enter into a contract with Brooks Brothers for an amount not-to-exceed $221,260, which includes the base contract amount of $201,145 and a contingency of $20,115 to provide for any necessary change orders. | December 11, 2023 Item # 6 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2050 |
| December 11, 2023 | Item | 7 | 7. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH BRAUN NORTHWEST, INC., FOR THE PURCHASE OF TWO (2) 2025 NORTH STAR 167-3 AMBULANCES FOR A TOTAL AMOUNT NOT-TO-EXCEED $660,000 (Fire Dept.) Recommendation: It is recommended that the City Council: (1) Find that the recommended actions are exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines per Section 15061(b)(3), the “Common Sense” exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and (2) Authorize the City Manager to enter into a purchase order contract with Braun Northwest, Inc., for the purchase of two (2) 2025 North Star 167-3 Ambulances in an amount not-to-exceed $660,000. Neither Competitive Bidding nor Competitive Selection are required pursuant to City Charter Section 1002(H) and Pasadena Municipal Code Section 4.08.049(A)(3), contracts with other governmental entities. TPA | December 11, 2023 Item # 7 | LA County | Pasadena | City Council | 657cffbd762cfc92aece204d |
| December 11, 2023 | Item | 8 | 8. AUTHORIZE THE CITY MANAGER TO AMEND CONTRACT NO. 9706-3 WITH NORTON SIMON MUSEUM TO INCREASE ANNUAL LANDSCAPE MAINTENANCE CONTRACT BUDGET FROM $159,756 TO $328,226, ANNUALLY, SUBJECT TO ANNUAL CONSUMER PRICE INDEX INCREASE (PRCS Dept.) Recommendation: It is recommended that the City Council: (1) Find that the proposed action is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines Section 15061(b)(3) “Common Sense” exemption (formerly the General Rule); (2) Authorize the City Manager to amend Contract No.9706-3 with Norton Simon Museum, to increase the annual contract landscape maintenance budget from $159,756 to $328,226, subject to annual Consumer Price Index; and (3) Appropriate $98,274 from the General Fund to the FY 2024 Parks, Recreation and Community Services Department Operating Budget (10118070-811400) to cover increased expenses related to landscape maintenance at Norton Simon Museum. | December 11, 2023 Item # 8 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2042 |
| December 11, 2023 | Item | 9 | 9. REJECTION OF BIDS FOR THE PASADENA TRANSIT SIGNAL PRIORITY SYSTEM AND COMMUNICATIONS IMPROVEMENTS PROJECT (Public Works Dept.) Recommendation: It is recommended that the City Council: (1) Find the action proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA) in accordance with Title 14, Chapter 3, Article 19, Section 15061(b)(3), the “Common Sense” exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment; and (2) Reject all bids received on October 19, 2023, in response to Notice of Inviting Bids for the Pasadena Transit Signal Priority System and Communications Improvements project. | December 11, 2023 Item # 9 | LA County | Pasadena | City Council | 657cffbd762cfc92aece2043 |