Pasadena — 2024-03-25

A. CITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to\nGovernment Code Section 54956.9(d)(1)\nName of Case: California Apartment Association, et al. vs. City of Pasadena, Pasadena City Council\net al.\nLos Angles County Superior Court Case No. 22STCPO4376;\nCalifornia Court of Appeal, Second Appellate Dist. (Div. 7) Case No. B329883

B. CONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)\n(4) (one potential case)

C. CITY COUNCIL CONFERENCE WITH REAL PROPERTY NEGOTIATORS (pursuant to Government\nCode Section 54956.8)\nProperty Addresses: 299 N. Euclid Ave, 199 S. Los Robles, 385 W. Colorado, 215 N. Marengo, 224 N.\nFair Oaks\nAgency negotiator: Miguel Márquez\nNegotiating parties: Scott Unger, Kevin Duffy/Natalie Bazarevitsch, Caitlin Hoffman, Vern Murray,\nSteve Body\nUnder negotiation: Price and Terms of Payment

1. ADOPT A RESOLUTION ESTABLISHING ONE NEW CLASSIFICATION AND SALARY AND UPDATING\nTHE SALARIES OF TWENTY-FIVE EXISTING CLASSIFICATIONS (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental\nQuality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and\n(2) Adopt a Resolution Establishing One New Classification and Salary and Updating the Salaries of\nTwenty-Five Existing Classifications.\nRESOLUTION

10. RESIGNATIONS, APPOINTMENTS, & REAPPOINTMENTS\nACKNOWLEDGE THE RESIGNATION OF WILLIAM JOSEPH "JOE" MILLIGAN FROM THE FIRE AND\nPOLICE RETIREMENT BOARD (Fire Department Representative)\nRESIGNATION OF ANNE MISKEY FROM THE HUMAN SERVICES COMMISSION (Agency Nomination)\nAPPOINTMENT OF CAROLINE GIRARD TO THE HISTORIC PRESERVATION COMMISSION (North\nPasadena Heights Nomination)\nCity Attorney\nCity Clerk/Secretary

11. AUTHORIZATION TO AMEND PURCHASE ORDER NO. 1241265 WITH BAKER TILLY US, LLP, FOR\nPROFESSIONAL CONSULTANT SERVICES TO SUPPORT THE CHARTER STUDY TASK FORCE IN ITS\nREVIEW OF CITY GOVERNANCE ISSUES, INCREASING THE NOT-TO-EXCEED AMOUNT BY $45,000,\nFROM $95,000 TO $140,000 (Office of the City Clerk)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental\nQuality Act (CEQA) in accordance with Section 15061(b)(3), the “Common Sense” exemption, which states that\nCEQA only\napplies to projects that may have an effect on the environment; and\n(2) Authorize the City Clerk to amend Purchase Order No. 1241265 with Baker Tilly US, LLP, for\nprofessional consultant services to the Charter Study Task Force in its review of City Governance issues,\nincreasing the not-to-\nexceed amount by $45,000, from $95,000 to $140,000.\nTPA\n12a. APPROVAL OF MINUTES\nJanuary 22, 2024 Successor Agency to the Pasadena\nCommunity Development Commission\n(Amended)\nFebruary 5, 2024 Successor Agency to the Pasadena\nCommunity Development Commission\n(Amended)\nFebruary 26, City Council (Special meeting)\n2024\nFebruary 26, City Council\n2024\nFebruary 26, Successor Agency to the Pasadena\n2024 Community Development Commission\n12b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No. Claimant Claim Amount\n2024-0210 Ron Holm $\n900.00\n2024-0211 Michael Kenneth Frank\nWilliams 800.00\n2024-0212 Jesse Arian\n515.00\n2024-0213 Mayra Ileana Gomez\nGalindo 1,128.00\n2024-0214 Esteban Mojica\n5,500.00\n2024-0215 Robert Swensen\n25,000.00+\n2024-0216 Dean Martin\n376.00\n2024-0217 Ginger Xie\n25,000.00+\n2024-0218 Sharmagne Leland-St 8,824.48\nJohn-Sylbert\n2024-0219 James White\n966.10\n2024-0220 Benya P. Ridenoure\n25,000.00+\n2024-0221 Monica Meza\n456.95\n2024-0222 Daniel Chang\n25,000.00+\n12c. PUBLIC HEARINGS SET\nApril 15, 2024, 5:30 p.m. – Proposed Street Name Change to Troop Way – (1) Dayton Street from Fair Oaks\nAvenue to Raymond Avenue; or (2) Morton Avenue from Hammond Street to Mountain Street\nApril 15, 2024, 5:30 p.m. – Submittal of Public Housing Annual Plan (2023) to the U.S. Department of Housing\nand Urban Development\nOLD BUSINESS: None

2. ADOPT A RESOLUTION ESTABLISHING ASSIGNMENT PREMIUM PAY FOR THE SENIOR EXECUTIVE\nASSISTANT (C) ASSIGNED TO THE CITY MANAGER (Human Resources Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental\nQuality Act (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption; and\n(2) Adopt a Resolution Establishing Assignment Premium Pay for the Senior Executive Assistant (C)\nAssigned to the City Manager.\nRESOLUTION

3. AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR $164,885 WITH COLLEGIATE\nPROMOTIONS INC., FOR STAFF AND YOUTH PROGRAMMING UNIFORMS FOR THE PARKS,\nRECREATION\nAND COMMUNITY SERVICES DEPARTMENT (PRCS Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not a project subject to the California Environmental\nQuality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3) and 15378 of the\nState CEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and\n(2) Authorize the City Manager to enter into a contract, as a result of competitive bidding, as specified by\nSection 4.08.045 of the Pasadena Municipal Code, for staff and youth programming uniforms with Collegiate\nPromotions\nInc., in an amount not-to-exceed $98,931 for a three-year contract with two one-year extension options\nsubject to the approval of the City Manager. If all options are exercised, the total contract value is $164,885.

4. AUTHORIZE THE CITY MANAGER TO ENTER INTO A PURCHASE ORDER WITH LOS ANGELES\nTRUCK CENTERS, LLC DBA VELOCITY VEHICLE GROUP FOR THE PURCHASE OF SIX AUTOMATED\nSIDE\nLOADER REFUSE PACKERS, AND ONE REAR END LOADER FOR A TOTAL OF $3,310,403 AND\nWITH PB LOADER FOR THE PURCHASE OF ONE UTILITY TRUCK FOR $91,630 FOR A GRAND TOTAL OF\n$3,402,033 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action in the agenda report is exempt under the California Environmental Quality Act\n(CEQA) in accordance with Section 15061(b)(3), “Common Sense” exemption that CEQA only applies to projects\nthat may\nhave an effect on the environment;\n(2) Authorize the City Manager to enter into a purchase order with Los Angeles Truck Centers, LLC dba\nVelocity Vehicle Group for the purchase of six Renewable Compressed Natural Gas (RCNG) automated side\nloader refuse\npackers, and one RCNG rear end loader for a total of $3,310,403. Competitive bidding is not required\npursuant to City Charter Section 1002(H) contracts with other governmental entities or their contractors;\n(3) Authorize the City Manager to enter into a purchase order with PB Loader for the purchase of one all\nelectric utility truck for a total of $91,630. Competitive bidding is not required pursuant to City Charter Section\n1002(H)\ncontracts with other governmental entities or their contractors; and\n(4) Grant the proposed purchase orders an exemption from the Competitive Selection process pursuant\nto Pasadena Municipal Code Section 4.08.049(9) contracts for which the City's best interests are served.

5. REJECTION OF BIDS FOR POOL MAINTENANCE SERVICES FOR THE HONORABLE JOHN J.\nKENNEDY AND VILLA PARKE POOLS (PRCS Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find the action proposed in the agenda report to be statutorily exempt from the California\nEnvironmental Quality Act (CEQA) in accordance with Public Resources Code Section 21080(b)(5) and California\nCode of\nRegulations Title 14, Chapter 3, Article 18, Section 15270 as a project that a public agency rejects or\ndisapproves; and\n(2) Reject all bids received on January 9, 2024, in response to the Notice Inviting Bids for pool\nmaintenance services for the Honorable John J. Kennedy and Villa Parke pools.

6. CONTRACT AWARD TO PENHALL COMPANY TO FURNISH LABOR AND EQUIPMENT FOR THE SAW\nCUTTING OF CONCRETE AND ASPHALT PAVEMENT FOR AN AMOUNT NOT-TO-EXCEED $2,859,032 FOR\nTHE WATER AND POWER DEPARTMENT (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is not considered a "project'' per Section 21065 of\nthe California Environmental Quality Act ("CEQA") and is therefore not subject to CEQA review pursuant to\nSections 15060\nc)(2), 15060(c)(3), and 15378 of the CEQA Guidelines; as such, no environmental document pursuant to\nCEQA is required for the action; and\n(2) Accept the bid dated January 30, 2024, submitted by Penhall Company (“Penhall”) in response to\nspecifications for Project ID 2023-IFB-LM-923 to furnish labor and equipment for the saw cutting of concrete and\nasphalt\npavement; authorize the City Manager, or his designee, to enter into a contract with Penhall for an amount\nnot-to-exceed $2,859,032, which includes the base contract amount of $1,786,895, or five years, whichever\ncomes first, and\nan option for three additional one-year terms at $357,379 per year, at the discretion of the City Manager.

7. CONTRACT AWARD TO PROPATH INC., TO PROVIDE ONE-STOP OPERATOR SERVICES IN AN\nAMOUNT NOT-TO-EXCEED $165,000 FOR UP TO FOUR YEARS (City Manager’s Office)\nRecommendation: It is recommended that the City Council:\n(1) Find the proposed action in the agenda report is not a project subject to the California Environmental\nQuality Act (CEQA) pursuant to Section 21065 of CEQA and Sections 15060(c)(2), 15060(c)(3), and 15378 of the\nState\nCEQA Guidelines, and as such, no environmental document pursuant to CEQA is required; and\n(2) Accept the bid dated September 24, 2023 submitted by Propath Inc., in response to project\nspecifications for One-Stop Operator Services; reject all other bids received; authorize the City Manager to enter\ninto a two-year\ncontract not-to-exceed $82,500, which includes the base contract amount of $75,000 and a contingency of\n$7,500 to provide for any necessary change orders; and authorize the City Manager to extend the contract for up\nto two\nyears, by two one-year optional extensions, each not-to-exceed $37,500 (including contingency amount of\n$3,750), subject to the approval of the City Manager, for a maximum total contract amount of $165,000 over a\nmaximum\ncontract length of four years.

8. CONTRACT AWARD TO IOPREDICT INC., FOR TESTING AND ASSESSMENT SERVICES FOR AN\nAMOUNT NOT-TO-EXCEED $250,000 OVER FIVE YEARS (City Manager’s Office)\nRecommendation: It is recommended that the City Council:\n(1) Find that actions proposed in the agenda report is exempt from the California Environmental Quality\nAct (CEQA) pursuant to CEQA guidelines Section 15061(b)(3) “Common Sense” exemption;\n(2) Authorize the City Manager to enter into a contract, as a result of competitive selection process\nspecified by Section 4.08.047 of the Pasadena Municipal Code, with ioPredict Inc., for Testing and Assessment\nServices for a\ntotal not-to-exceed $150,000 over a three-year term; authorize the City Manager to extend the contract for\nup to two years by two optional one-year extension periods not-to-exceed $50,000, for a maximum contract\namount of\n$250,000 over a maximum contract length of five years.

9. FINANCE COMMITTEE: QUARTERLY INVESTMENT REPORT- QUARTER ENDING DECEMBER 31,\n2023 (Finance Dept.)\nRecommendation: The agenda report is provided for information only; no action is required at this\ntime.