Pasadena — 2025-09-08

A. CITY COUNCIL CONFERENCE REGARDING PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government\nCode Section 54957 and CITY COUNCIL CONFERENCE with Labor\nNegotiator pursuant to Government Code Section 54957.6\nEmployee Title and Unrepresented Employee: City Manager\nCity Representative: Victor M. Gordo

B.\nCITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nName of Case: 615 S Catalina Ave LLC v. City of Pasadena, et al.\nLos Angeles County Superior Court Case No. 24STCP02861

C.\nCITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nName of Case: Sosa, B. v. City of Pasadena\nLos Angeles County Superior Court Case No. 24NNCV01149

D.\nCITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding pending litigation pursuant to Government Code Section 54956.9(d)(1)\nName of Case: Ledezma v. Orozco, et. al.\nLos Angeles County Superior Case No.: 23AHCV01942

E.\nCONSIDERATION OF INITIATION OF LITIGATION pursuant to Government Code Section 54956.9(d)(4) (One potential case)

F.\nCITY COUNCIL CONFERENCE WITH LEGAL COUNSEL regarding significant exposure to potential litigation pursuant to Government Code\nSection 54956.9(d)(2): Two (2) cases

1.\nAUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH KELLY SPICERS, INC., DBA KELLY SPICERS STORES FOR\nSHEET-CUT PAPER, PARENT-SIZE PAPER, NCR, AND ENVELOPES FOR AN\nAMOUNT NOT-TO-EXCEED $1,226,685 (Finance Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to\nState CEQA Guidelines Section 21065 and within the meaning of Section 15378;\n(2)\nAward contract to lowest and best bid dated July 9, 2025 submitted by Kelly Spicers, Inc., DBA Kelly Spicers Stores in response to the\nspecifications for Sheet-cut Paper, Parent-size Paper, NCR, and Envelopes, authorize\nthe City Manager to enter into a five-year contract for an amount not-to-exceed $1,226,685, which includes the base contract amount of $736,011\nand the option for two one-year extensions or an amount not-to-exceed $490,674\nwhichever occurs first, at the discretion of the City Manager; and\n(3)\nAuthorize the City Manager to approve no-cost amendments to the subject contract including durational extensions.

10a. APPROVAL OF MINUTES\nAugust 18, 2025 City Council\nAugust 18, 2025 Successor Agency to the Pasadena Community\nDevelopment Commission\n10b. RECEIVE AND FILE CLAIMS AGAINST THE CITY OF PASADENA\nClaim No. Claimant Claim Amount\n2026-0050 Weiquan Lin $ 35,000.00+\n2026-0051 Mercury Insurance a/s/o Mark\nBurns\n8,213.16\n2026-0052 Eric Andre Lampkin II 9,000.00\n2026-0053 Vivian Manuela Alegria 35,000.00+\n2026-0054 Cherry Banzuela 35,000.00+\n2026-0055 Daniel H. Macedo 675.00\n2026-0056 Mercury Insurance a/s/o Allison\nKawamoto Howard\nNot stated\n10c. PUBLIC HEARING SET\nSeptember 29, 2025, 6:00 p.m. – Draft Consolidated Annual Performance and Evaluation Report (2024-2025 Program Year) for Projects Funded from\nCommunity Development Block Grant, Emergency Solutions Grant, and Home Investment Partnership Act

11. FINANCE COMMITTEE: APPROVE THE ALLOWABLE USES AND CHARACTERISTICS OF ENTITIES ALLOWED TO SUBMIT PROPOSALS\nFOR THE BUILDINGS WITHIN HAHAMONGNA WATERSHED PARK\nANNEX AREA (PRCS Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed action in the agenda report is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA\nguidelines Section 15601(b)(3) “Common Sense” exemption;\n(2) Authorize potential demolition of the six buildings in the Hahamongna Annex area;\n(3) Approve, in concept, the allowable uses of the Hahamongna Annex buildings in accordance with the Hahamongna Watershed Park Master\nPlans and other existing legal restrictions on the property;\n(4) Authorize the issuance of a request for proposals to utilize the Hahamongna Annex area per the allowable and legal uses; and\n(5) Approve characteristics outlined in the body of the agenda report, of entities allowed to submit proposals to demolish, rebuild and operate\nthe area of the six vacant Hahamongna Annex buildings and the Oak Woodlands\nNatural Open Space.

12. ADOPTION OF AN INTERIM ORDINANCE PROHIBITING SENATE BILL 9 APPLICATIONS WITHIN A VERY HIGH FIRE HAZARD SEVERITY\nZONE IN THE BOUNDARY OF THE EATON FIRE (Planning Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the actions proposed in the agenda report are not subject to the California Environmental Quality Act (CEQA) pursuant to\nExecutive Order N-32-25; and\n(2) Conduct first reading to adopt an interim urgency ordinance to prohibit Senate Bill 9 (SB 9) applications on sites located within a Very High\nFire Hazard Severity Zone (VHFHSZ) and in the boundary of the Eaton Fire, aligning\nwith Executive Order N-32-25, due to the threat to the public health, safety, or welfare.\n(To be discussed and considered concurrently with Item No.13, including for public comment purposes.)

13. Conduct first reading of “AN INTERIM URGENCY ORDINANCE OF THE CITY OF PASADENA PROHIBITING URBAN LOT SPLITS AND\nCONSTRUCTION OF MULTIPLE DWELLINGS PURSUANT TO SENATE BILL\n9 IN VERY HIGH FIRE HAZARD SEVERITY ZONES WITHIN THE BOUNDARY OF THE EATON FIRE” (To be discussed and considered\nconcurrently with Item No. 12, including for public comment purposes.)

14. PRESENTATION ON THE FIRE DEPARTMENT’S 10-YEAR OPERATIONAL AND ORGANIZATIONAL PLAN (Fire Dept.)\nRecommendation: There is no staff recommendation for this item. The City Council may, however, take action relating to this item as it deems\nappropriate following consideration and discussion of the matter.

2.\nAUTHORIZE THE CITY MANAGER TO AMEND SUBRECIPIENT CONTRACTS NOS. 31386, 31391, AND 31392 WITH UNION STATION\nHOMELESS SERVICES AND SUBRECIPIENT CONTRACTS NOS. 31393 AND\n31394 WITH FRIENDS IN DEED TO ADD COUNTY OF LOS ANGELES MEASURE A FUNDING (Housing Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the recommended actions in the agenda report are exempt from the California Environmental Quality Act ("CEQA") pursuant to\nState CEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that\nCEQA only applies to projects that may have an effect on the environment;\n(2)\nAuthorize the City Manager to execute amendments to Contracts Nos. 31386, 31391, and 31392 with Union Station Homeless Services to\nadd $351,962, $197,145, and $287,054 of County of Los Angeles (“County”)\nMeasure A funding respectively, thereby increasing the contract values to not-to-exceed totals of $1,781,479.19, $996,127.45, and $1,984,105.27\nrespectively, for the continued provision rapid rehousing, housing navigation, and\nemergency shelter services;\n(3)\nAuthorize the City Manager to execute amendments to Contract Nos. 31393 and 31394 with The FID Group dba Friends In Deed to add\n$168,587 and $106,310 of County Measure A funding, respectively, thereby increasing\nthe contract values to not-to-exceed totals of $1,028,112.75 and $712,203 respectively, for the continued provision of emergency shelter and\nhomelessness prevention services;\n(4)\nAuthorize the City Manager to execute up to five additional amendments to Contract Nos. 31386, 31391, 31392 with Union Station\nHomeless Services to add amounts that do not exceed the amount of any Measure A funds\nallocated to the City by the County of Los Angeles and to extend the contract terms for up to five (5) one-year extensions;\n(5)\nAuthorize the City Manager to execute up to five additional amendments to Contract Nos. 31393 and 31394 with Friends In Deed contracts\nto add amounts that do not exceed the amount of any Measure A funds allocated to\nthe City by the County of Los Angeles and to extend the contract terms for up to five (5) one-year extensions; and\n(6)\nTo the extent the amendments to Contract Nos. 31386, 31391, 31392, 31393 and 31394 could be considered separate procurements\nsubject to the Competitive Selection Process, grant exemptions pursuant to\nPasadena Municipal Code (PMC) Section 4.08.049(B), contracts for which the City’s best interests are served. Competitive price bidding is not\nrequired pursuant to City Charter Section 1002(F) contracts for professional or unique\nservices.

3.\nAUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TORO ENTERPRISES, INC., FOR TRENCH REPAIR ON FAIR OAKS\nAVENUE AND PAVEMENT RESTORATION FOR PORTIONS OF FAIR\nOAKS AVENUE AND MADISON AVENUE FOR AN AMOUNT NOT-TO-EXCEED $1,907,635 (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind the contract proposed in the agenda report to be categorically exempt under the California Environmental Quality Act (CEQA)\nGuidelines in accordance with Title 14, Chapter 3, Article 19, Section 15301, Class 1, and\nSection 15303, Class 3, and that there are no features that distinguish this project from others in the exempt classes, and therefore, there are no\nunusual circumstances;\n(2)\nAuthorize the City Manager to enter into a contract, as the result of the competitive bid process as specified by section 4.08.045 of the\nPasadena Municipal Code, with Toro Enterprises, Inc., for Trench Repair on Fair Oaks\nAvenue and Pavement Restoration for Portions of Fair Oaks Avenue and Madison Avenue for an amount not-to-exceed $1,907,635 which includes\nthe base contract amount of $1,658,813 and a contingency of $248,822 to provide\nfor any necessary change orders.

4.\nFINANCE COMMITTEE: AMENDMENTS TO FISCAL YEAR 2026 CAPITAL IMPROVEMENT PROGRAM (Public Works Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the proposed actions in the agenda report are not “projects” as defined in the California Environmental Quality Act (CEQA), Public\nResources Code Section 21065 and Section 15378(b)(4) and (5) of the State\nCEQA Guidelines, and as such, are not subject to environmental review; and\n(2)\nAmend the Fiscal Year 2026 Capital Improvement Program (CIP) Budget as detailed in Attachment A and B of the agenda report.

5.\nFINANCE COMMITTEE: APPROVE THE KEY BUSINESS TERMS OF A FIRST AMENDMENT TO THE DEVELOPMENT AND LEASE\nAGREEMENT WITH NATIONAL COMMUNITY RENAISSANCE OF CALIFORNIA\nAND AMEND THE HOUSING DEPARTMENT’S FISCAL YEAR 2026 OPERATING BUDGET BY RECOGNIZING REVENUE AND\nAPPROPRIATING $5,000,000 OF STATE LOCAL HOUSING TRUST FUNDS FOR THE\nCONSTRUCTION OF AN AFFORDABLE HOUSING PROJECT FOR SENIORS ON CITY-OWNED PROPERTY AT 280 RAMONA STREET\n(Housing Dept.)\nRecommendation: It is recommended that the City Council:\n1)\nFind that the actions proposed in the agenda report are not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to\nState CEQA Guidelines Section 21065 and within the meaning of\nSection 15378(b);\n2)\nApprove the key business terms, as described in the agenda report, of the proposed First Amendment to the Development and Lease\nAgreement with National Community Renaissance of California;\n3)\nAmend the Housing Department’s Fiscal Year (FY) 2026 Operating Budget recognizing revenue and appropriating $5,000,000 of state Local\nHousing Trust Funds in the Other Housing Fund (238) for the construction of an\naffordable housing project for seniors on City-owned property at 280 Ramona Street; and\n4)\nAuthorize the City Manager to execute any and all documents necessary to effectuate the staff recommendation.

6.\nMUNICIPAL SERVICES COMMITTEE: PROPOSED AMENDMENTS TO THE CITY COUNCIL ADOPTED SPEED HUMP POLICIES AND\nPROCEDURES (Transportation Dept.)\nRecommendation: It is recommended that the City Council:\n(1)\nFind that the proposed action in the agenda report is exempt from the California Environmental Quality Act ("CEQA") pursuant to State\nCEQA Guidelines Section 15061(b)(3), the “Common Sense” exemption that CEQA\nonly applies to projects that may have an effect on the environment; and\n(2) Amend the Speed Hump Policies and Procedures to the following:\na) Lower the minimum daily traffic volume eligibility requirement to 500 car trips per day from 1,000 car trips per day.\nb) Revise the current 67% approval requirement for total households and remove the non-vote as equivalent to a no vote, to an approval\nrequirement 67% of ballots returned and a minimum response rate of 50% of\neligible ballots.\nc) Revise the eligible street classification requirement to add City designated Greenway bike facilities from the 2015 Bicycle Transportation\nAction Plan (BTAP) to the current eligible street classifications of Local Residential and\nAccess Streets Residential Only.\nTransportation Advisory Commission recommendation: The proposed amendments to the Speed Hump Policies and Procedures were\npresented to the Transportation Advisory Commission (TAC) on June 26, 2025. TAC\nsupported staff’s recommended amendments to the current Speed Hump Policies and Procedures to provide greater applicability of speed humps.\nMunicipal Services Commission recommendation: The proposed amendments to the Speed Hump Policies and Procedures were presented to\nthe Municipal Services Committee (MSC) on August 26, 2025. MSC supported\nstaff’s recommended amendments to the current Speed Hump Policies and Procedures with the suggested amendments of adding a minimum\nresponse rate of 50% for a valid vote and adding City designated Greenway bike\nfacilities as identified in the 2015 Bicycle Transportation Action Plan (BTAP) as an eligible street classification.\nCORRESPONDENCE 08/26/2025 MSC

7.\nMUNICIPAL SERVICES COMMITTEE: DIRECT THE CITY ATTORNEY’S OFFICE TO PREPARE AN ORDINANCE WITHIN 60 DAYS AMENDING\nTITLE 10 (VEHICLES AND TRAFFIC) OF THE PASADENA MUNICIPAL\nCODE TO DEFINE ELECTRIC BICYCLES, REMOVE REGISTRATION REQUIREMENTS AND UPDATE RIDING REGULATIONS (Transportation\nDept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the action proposed in the agenda report is not a “project” subject to the California Environmental Quality Act (“CEQA”) pursuant to Public\nResources Code Section 21065 and within the meaning of State CEQA\nGuidelines Section 15378(b); and\n(2) Direct the City Attorney to draft an ordinance within 60 days amending Title 10 of the Pasadena Municipal Code (PMC) Chapter 10.60 –\nBicycles to amend the following items:\na. Update the definition of a “Bicycle” to include “electric bicycle” as a type of bicycle according to the California Vehicle Code (CVC);\nb. Remove bicycle registration and licensing requirements as the CVC prohibits municipalities from having this requirement; and\nc. Update PMC 10.60.140 - Riding Regulations with speed limits and conditions for when a bicycle may be ridden on a sidewalk.\nTransportation Advisory Commission recommendation: On May 22, 2025, the Transportation Advisory Commission (TAC) considered the\nproposed modifications to PMC Chapter 10.60 – Bicycles. TAC concurred with the\nrecommendations for items (a) to update the definition of a “Bicycle” and add “electric bicycle”, and (b) remove sections related to bicycle registration\nand licensing requirements. TAC also considered proposed modifications to item\n(c) Riding Regulations (Section 10.60.140), and provided recommended changes to the proposed language, which were subsequently researched\nand reviewed by City staff to incorporate into an updated version. In addition, TAC\nrequested that staff further research speed regulations and speed limits for sidewalk riding and return to TAC at the next regularly scheduled\nmeeting.\nOn June 26, 2025, City staff presented a recap from the May meeting and research on speed regulations and speed limits on sidewalks that\ninformed staff’s recommendations. TAC agreed with staff’s recommendations and\nsupported the proposed modifications to Section 10.60.140 and updated version of 10.60 – Bicycles (attached to agenda report).

8.\nMUNICIPAL SERVICES COMMITTEE: ADOPT A RESOLUTION TO ALLOW THE UPSIZING OF NEW SOLAR CUSTOMER-GENERATOR\nSYSTEMS WITHIN PASADENA WATER AND POWER’S SERVICE\nTERRITORY (Water & Power Dept.)\nRecommendation: It is recommended that the City Council:\n(1) Find that the proposed actions in the agenda report are exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA\nGuidelines Section 15061(b)(3), the “Common Sense” exemption, and as such, no\nenvironmental document pursuant to CEQA is required;\n(2) Adopt a resolution to authorize the Pasadena Water and Power Department ("PWP") to allow the upsizing of new solar customer-generator\nsystems within its service territory as follows:\na. to allow solar customer-generator system sizing up to 150% of the customer's maximum annual historical usage within the past five years\nsubject to localized distribution grid sufficiency, and\nb. to allow solar customer-generator systems sizing greater than 150% of the customer's maximum annual historical usage within the past five\nyears, provided that such installations do not exceed one megawatt, if paired with\nan energy storage system, subject to localized distribution grid sufficiency; and\n(3) Direct PWP staff to provide the Municipal Services Committee recommendations to incentivize battery storage, such as a battery rebate\nprogram, in advance of time-of-use rate implementation.\nMunicipal Services Commission recommendation: Staff presented this item to the Municipal Services Committee ("MSC") on August 26, 2025,\nwith a recommendation to direct the City Attorney to prepare and return with an\nordinance within 60 days amending Pasadena Municipal Code ("PMC") Section 13.04.177, among other things. The original recommendation has\nbeen revised based on the Committee's direction, as outlined in the agenda report.\nSubsequently, as part of the Electric Rate Study and future required amendments to Title 13 of the PMC, relevant portions of the resolution would be\ncodified as appropriate.

9. APPOINTMENTS, REAPPOINTMENTS, AND RESIGNATIONS\nAPPOINTMENT OF SUZANNE MADISON TO THE NORTHWEST COMMISSION (District 6 Nomination)\nAPPOINTMENT OF RICHARD BUSSIERE TO THE PASADENA CENTER OPERATING COMPANY BOARD (Hotel Nomination)\nREAPPOINTMENT OF JANE HADERLEIN TO A SECOND TERM ON THE SENIOR COMMISSION EFFECTIVE JULY 1, 2025 (Mayor Nomination)