Placentia — 2023-10-17

1.c. City Fiscal Year 2022-23 and 2023-24 Registers for\nOctober 17, 2023 Check Register Fiscal Impact: FY 2022-\n23 $ 250,052.50 FY 2023-24 $2,149,316.75 Electronic\nDisbursement Register Fiscal Impact: $ 658,974.59\nRecommended Action: It is recommended that the City\nCouncil:\n1) Receive and file.\nCheck Register FY 2022-23\nCheck Register FY 2023-24\nElectronic Disbursement

1.d. Acceptance of Resignation from the Parks, Arts, and\nRecreation Commission Fiscal Impact: None\nRecommended Action: It is recommended that the City\nCouncil:\n1) Accept the resignation of Russell Narahara from the\nParks, Arts, and Recreation Commission; and\n2) Update the City’s master Commission/Committee\nvacancy list to include the vacancy on the Parks, Arts,\nand Recreation Commission\nStaff Report\nResignation email Russell Narahara

1.e. Amendment No. 1 to Professional Services Agreement with\nHR Green Pacific, Inc., for On-Call Private Development\nPlan Check Services Fiscal Impact: Expense: $ 75,000\nProfessional Services Agreement Available Budget:\n$150,000 Fiscal Year 2023-24 Operating Budget (103551-\n6290) Pass Through Cost 100% Covered by Applicant Plan\nCheck Fees (103551-4310)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to Professional Services\nAgreement with HR Green, Inc. for an additional\n$75,000 for On-Call Plan Check Services for a\ncumulative contract not-to-exceed amount of\n$150,000; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the contract not-to-\nexceed amount, or $150,000; and\n3) Adopt Resolution No. R-2023-80, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n4) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment #1\nResolution R-2023-80

1.f. Renewal of Professional Services Agreement with Dennis\nGrubb and Associates, a Willdan Engineering Company for\nFire Plan Review Services Fiscal Impact: Expense: Up to\n$75,000 per year (up to $150,000 for two-year extension)\nPlacentia Fire and Life Safety Department (PFLSD)\nContractual Services account (103067-6290) Revenue:\nExpenses are 100% recovered via plan check and permit\nfees charged to the applicant.\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Professional Services Agreement with\nDennis Grubb and Associates, a Willdan Engineering\nCompany for Fire Plan Review Services for an\nadditional one (1) two-year term contract not-to-\nexceed amount by $75,000.00 or $150,00.00 per\nyear; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the annual contract not-\nto-exceed amount or $15,000.00; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAgreement with Dennis Grubb\nScope of Work and Fees

1.g. Approval of Plans & Specifications and Award of\nConstruction Contract to Monarka Development\nCorporation dba Express Sign & Neon for the Wayfinding\nDirectional Signage Project Phase IV, City Project No.\n24104 Fiscal Impact: Expense: $304,355.00 Construction\nContract $ 30,435.00 Total Contingency Amount Budget:\n$500,000.00 FY 2023-24 CIP Budget (109800-6850, JL\n24104-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the engineered construction plans &\nspecifications prepared by Selbert Perkins Design, and\napprove a Public Works Agreement for this project\nwith Monarka Development Corporation (dba Express\nSign & Neon) in the amount of $304,355; and\n2) Reject all other bids received and authorize return of\nthe bid bonds; and\n3) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract amount, or $30,435 for a total construction\ncontract not-to-exceed amount of $334,790; and\n4) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAgreement

1.h. Award of Contract to Golden Bell Products, Inc. for Sewer\nManhole Maintenance Services Fiscal Impact: Expense:\n$22,800 Annual Contract Amount Budgeted: $22,800 FY\n23-24 Sewer Maintenance Fund (484356-6120)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve a Maintenance Services Agreement with\nGolden Bell Products, Inc. for Sewer Manhole\nMaintenance Services in an amount not-to-exceed\n$22,800 per year for an initial three (3) year contract\nterm with the option to extend for an additional two-\nyear term; and\n2) Authorize the City Administrator to approve contract\nchange orders up to 10% of the annual contract not-\nto-exceed amount per year; and\n3) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney; and\n4) Authorize the City Administrator to approve the\neligible contract term extension for one additional\ntwo-year term based upon contractor performance\nand at the discretion of the City.\nStaff Report\nAgreement

1.i. Amendment No. 1 to Professional Services Agreement with\nBowman Infrastructure Engineers Ltd, dba Infrastructure\nEngineers for Provision of Building Official, Plan Check, and\nInspection, Services Fiscal Impact: Expense: $75,000 (up\nto $200,000 per fiscal year) (102532-6290)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve Amendment No. 1 to the Professional\nServices Agreement with Bowman Infrastructure\nEngineers Ltd., dba Infrastructure Engineers to\nprovide professional services related to building plan\ncheck, building inspection, Building Official, and other\nbuilding and planning related staffing as needed for a\nterm ending June 30, 2026; and\n2) Adopt Resolution No. R-2023-82, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§ 1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n3) Authorize the City Administrator or designee to\napprove up to two (2) additional one-year extensions\npursuant to the terms of the subject Amendment No.\n1 to the Professional Services Agreement with\nBowman Infrastructure Engineers Ltd., dba\nInfrastructure Engineers; and\n4) Authorize the City Administrator and/or his designee\nto execute the necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAmendment #1\nCertificate of Insurance\nResolution R-2023-82

3.a. Approval of Plans and Specifications and Award of\nConstruction Contract to R.J. Noble Company for Fiscal\nYear 2022-23 Street Rehabilitation Project, City Project No.\n1301 Fiscal Impact: Expense: $6,014,496.88 Total\nConstruction Cost $5,383,306.25 Construction Contract\nAmount $ 538,330.63 Construction Contingency Amount $\n92,860.00 Construction Inspection Costs Available Budget:\n$6,014,539.00 Total Project Budget $ 800,000.00 Fiscal\nYear 2023-24 CIP Budget (171301-6740) $ 635,710.00\nFiscal Year 2023-24 CIP Budget (181301-6740)\n$1,360,849.00 Fiscal Year 2023-24 CIP Budget (601301-\n6740) $3,003,608.00 Fiscal Year 2023-24 CIP Budget\n(791301-6740) $ 63,272.00 Fiscal Year 2023-24 CIP\nBudget (501301-6740) $ 151,100.00 Proposed Budget\nResolution (601301-6740)\nRecommended Action: It is recommended that the City\nCouncil:\n1) Approve the Engineered Plans and Specifications\nprepared by Transtech, Inc. for the FY 2022-23 Street\nRehabilitation Project No. 1301; and\n2) Approve a Public Works Agreement with R. J. Noble\nCompany for the FY 2022-23 Street Rehabilitation\nProject in the amount of $5,383,306.25; and\n3) Reject all other bids received and authorize return of\nthe bid bonds; and\n4) Authorize the City Administrator to approve contract\nchange orders up to ten percent (10%) of the\ncontract amount, or $538,330.63, for a total\nconstruction contract not-to-exceed amount of\n$5,921,636.88; and\n5) Approve a Cooperative Agreement with the City of\nAnaheim for the construction cost for Anaheim’s share\nof the project that is estimated to be $200,000, with\nthe final cost to be based on the actual bid received\nand final construction contract costs; and\n6) Adopt Resolution No. R-2023-81, A Resolution of the\nCity Council of the City of Placentia, California\nauthorizing a budget amendment in Fiscal Year 2023-\n24 in compliance with City Charter of the City of\nPlacentia §§1206 and 1209 pertaining to\nappropriations for actual expenditures; and\n7) Authorize the City Administrator and/or his designee\nto execute all necessary documents, in a form\napproved by the City Attorney.\nStaff Report\nAgreement\nCooperative Agreement with Anaheim\nProject 1301 Area Map\nResolution R-2023-81\nPowerPoint Presentation\nCITY COUNCIL/BOARD MEMBERS REQUESTS:\nCouncil/Board Members may make requests or ask questions of Staff.\nIf a Council/Board Member would like to have formal action taken on\na requested matter, it will be placed on a future Council or Board\nAgenda.