Placentia — 2025-04-01

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions\nFiscal Impact:\nNone\nRecommended Action: It is recommended that the City Council\nApprove.

1.b City Fiscal Year 2024-25 Registers for April 1, 2025\nCheck Register\nFiscal Impact: $ 2,378,357.96\nElectronic Disbursement Register\nFiscal Impact: $ 1,439,847.91\nRecommended Action: It is recommended that the City Council:\nReceive and file.

1.c Appointments to the Centennial Steering Committee for the City's Centennial Planning for\nCouncil Districts 3, 4, and 5, Placentia Round Table Women's Club, City Council\nRepresentative, and Veterans Advisory Committee\nFiscal Impact:\nAt this time there is no fiscal impact associated with the creation of the Committee.\nRecommended Action: It is recommended that the City Council take the following action:\n1. Approve the appointment of Paul Henderson to serve on the Centennial Steering\nCommittee in representation of the Veterans Advisory Committee;\n2. Approve the appointment of Carol Downey to serve on the Centennial Steering\nCommittee in representation of the Placentia Round Table Women's Club;\n3. Approve the appointment of Jodi Stout to serve on the Centennial Steering Committee\nin representation of Council District Three (3) per the recommendation of Council\nMember Yamaguchi; and\n4. Approve the appointment of Peggie Yamaguchi to serve on the Centennial Steering\nCommittee in representation of Council District Four (4) per the recommendation of\nMayor Pro Tem Wanke; and\n5. Approve the appointment of Aaron Mills to serve on the Centennial Steering\nCommittee in representation of Council District Five (5) per the recommendation of\nCouncil Member Smith; and\n6. Approve the appointment of Paulette Chaffee to serve on the Centennial Steering\nCommittee per the recommendation of Mayor Kirwin as a City Council\nRepresentative.

1.d Tentative Parcel Map No. TPM 2024-143. A Request to Subdivide a 2.66-acre Parcel at 975\nS. Lakeview Avenue (APN 346-341-29) into two Parcels of 1.38 Acres (Parcel 1) and 1.27\nAcres (Parcel 2) within the C-M (Commercial Manufacturing) Zoning District\nFiscal Impact:\nNone.\nRecommended Action: It is recommended that the City Council take the following action:\n1. Receive the Staff Report, ask any questions of Staff; and\n2. Adopt Resolution R-2025-08, a Resolution of the City Council of the City of Placentia,\nto make findings that the project is categorically exempt pursuant to the California\nEnvironmental Quality Act (CEQA) set forth in Title 14 CCR § 15315 (Class 15 – Minor\nLand Divisions) and the City of Placentia Environmental Guidelines, and approve TPM\n2024-143 to permit the subdivision of an existing 2.66-acre parcel into two (2) parcels\nmeasuring 1.38-acres (Parcel 1) and 1.27-acres (Parcel 2) for property located within\nthe C-M (Commercial Manufacturing) Zoning District located on property at 975 S.\nLakeview Avenue (Assessor’s Parcel Number 346-341-29 & 346-341-30).

1.e Award of Contract to Seco Electrical and Lighting, Inc. for Replacement of Generators at\nFire Station 1 and 2., City Project No. 5501\nFiscal Impact:\nExpense: $137,415.11 Construction Cost\n$ 11,848.45 Construction Contingency Amount\n$149,263.56 Total Cost\nAvailable Budget: $ 39,263.56 Fiscal Year 2024-2025 CIP Budget (555501-6850)\n$110,000.00 Fiscal Year 2024-2025 CIP Budget (675501-6850)\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve the purchase of two replacement generators for Fire Station 1 and 2 from\nSeco Electrical and Lighting, Inc., for $149,263.56;\n2. Authorize the Interim City Administrator to approve invoice change orders up to\n$11,848.56 to cover unforeseen conditions; and\n3. Authorize the Interim City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.f Adoption of Resolution No. R-2025-07, Delegating Authority to the City Administrator and/or\nTheir Designee to Record Notices of Completion for Public Works Projects\nFiscal Impact:\nThere is no fiscal impact associated with the recommended action.\nRecommended Action: It is recommended that the City Council take the following action:\n1. Adopt Resolution No. R-2025-07, authorizing the City Administrator or their designee\nto record notices of completion.

1.g Public Works Agreement with Chapman Coast Roof Co., Inc. for Award of RFP for Roof\nReplacement for Tynes Gym\nFiscal Impact:\nExpense: $150,000 Park Impact Fees\nContingency 10%: 15,000 Park Impact Fees\nTotal Project Budget: $165,000 Park Impact Fees\nRecommendation:\nIt is recommended that City Council take the following actions:\n1. Approve the Public Works Agreement with Chapman Coast Roof Co., Inc. for the\nAward of the RFP for Roof Replacement for Tynes Gym for a not-to-exceed amount of\n$165,000; and\n2. Authorize the Interim City Administrator to approve a 10% contingency for contract\nchange orders not-to-exceed the amount of $15,000; and\n3. Approve Resolution No. R-2025-11, A Resolution of the City Council of the City of\nPlacentia, California authorizing a budget amendment in Fiscal Year 2024-25 in\ncompliance with the City Charter of the City of Placentia §§1206 and 1209 pertaining\nto appropriations for actual expenditures; and\n4. Authorize the Interim City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.h Public Works Agreement with Kasa Construction Inc. for Award of RFP for Landscape\nImprovements Project at Parque De Los Vaquero\nFiscal Impact:\nExpense: $128,888 Park Impact Fees\nContingency 10%: 12,888 Park Impact Fees\nTotal Project Budget: $141,777 Park Impact Fees\nRecommended Action: It is recommended that City Council take the following actions:\n1. Approve the Public Works Agreement with KASA Construction for the Award of the\nRFP for the Landscape Improvement project at Parque De Los Vaqueros for a not-to-\nexceed amount of $141,777; and\n2. Authorize the Interim City Administrator to approve a 10% contingency for contract\nchange orders not-to-exceed the amount of $12,888; and\n3. Approve Resolution No. R-2025-10, A Resolution of the City Charter of the City\nCouncil of the City of Placentia, California authorizing a budget amendment in Fiscal\nYear 2024-25 in compliance with City Charter of the City of Placentia §§1206 and\n1209 pertaining to appropriations for actual expenditures; and\n4. Authorize the Interim City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

1.i Second Reading and Adoption of Ordinance O-2025-02, approving Zoning Code\nAmendment No. 2024-01 amending Specific Plan No. 5 (SP-5) to Reduce the Minimum\nResidential Density from 65 to 15 Dwelling Units per Acre on Parcel No. 9\nFiscal Impact:\nNo immediate impact.\nRecommended Action: It is recommended that the City Council take the following action:\n1. Waive full reading, by title only, and adopt Ordinance O-2025-02, An Ordinance of the\nCity Council of the City of Placentia, California, finding that the project is categorically\nexempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title\n14 CCR Section 15061(b)(3) and the City of Placentia Environmental Guidelines, and\nwaive full reading, by title only, and introduce for first reading Ordinance No. O-2025-\n02, an Ordinance of the City Council of the City of Placentia, approving Zoning Code\nAmendment No. 2024-01, making findings of approval for amending Placentia\nMunicipal Code Chapter 23.105, Specific Plan 5, revising Section 23.105.050,\n"Permitted Uses for Parcels 9 and 11", by reducing the minimum residential density\nrequirement from 65 dwelling units per acre to 15 dwelling units per acre.

1.j Amendment to Professional Services Master Agreement with Oracle America Inc for Oracle\nNetsuite for Government\nFiscal Impact:\nExpense: FY 2024-25 $ 69,600 Annual Costs\n$169,154 One-time Implementation Cost\n$238,754 Total Project Cost\nBudgeted: FY 2024-25 $300,000\nRecommended Action: It is recommended that the City Council take the following actions:\n1. Approve the updated ordering document for the time remaining on the original five (5)\nyear Professional Services Master Agreement with Oracle America, Inc. for NetSuite\nfor Government for additional general user licenses. This action will add an additional\n$10,290 over the five (5) year agreement, or $2,058 per year; and\n2. Authorize the City Administrator and/or his designee to execute all necessary\ndocuments, in a form approved by the City Attorney.

2.a Approval of Official City of Placentia Centennial Logo, Seal, and Tagline\nFiscal Impact:\nExpense: $2,500 - Total Project Amount\nBudget: $30,000 - FY 2024-25 Budget (101534-6053)\nIt is recommended that the City Council:\n1. Review the proposed centennial logo, seal, and tagline; and\n2. Provide any recommendations or feedback to Staff regarding the designs; and\n3. Approve the use of the centennial logo, seal, and tagline so that the Centennial\nSteering Committee can proceed with creating marketing materials and seeking\nsponsorships.

2.b Fiscal Year 2025-26 Capital Improvement Program - Study Session No. 2\nFiscal Impact:\nThe fiscal impact will be determined with final adoption of the Fiscal Year 2025-26 CIP\nBudget.\nRecommended Action:\nIt is recommended that the City Council take the following actions:\n1. Receive and file the staff report and presentation; and\n2. Provide direction to staff regarding the proposed fuel storage tank options; and\n3. Provide direction to staff regarding allocation of Measure U funding.

2.c Event Fee Waiver Request and Resolution No. 2025-09, Authorizing the Temporary\nSuspension of the Ordinance Pertaining to the operation of the California Celtic Festival\nFundraiser event on Saturday, June 15, 2025 at Kraemer Memorial Park\nFiscal Impact:\nFacility Use Fees: $5,042\nStaffing: $5,500\nDamage Deposit: $614\nTotal Fiscal Impact: $11,156\nRecommendation:\nIt is recommended that City Council take the following actions:\n1. Approve a facility rental/use agreement with the California Celtic Festival to host the\nannual “Lovers of Celtic Culture” fundraiser event at Kraemer Memorial Park and\nauthorize the City Administrator or designee to execute all applicable documents; and\n2. Adopt Resolution No. R-2025-09, A Resolution of the City Council of the City of\nPlacentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010\nand 23.76.050 of the Placentia Municipal Code for the operation of the “Lovers of\nCeltic Culture” fundraiser event on June 14, 2025, and on June 15, 2025 at Kraemer\nMemorial Park located at 201 N. Bradford Avenue; and\n3. Approve staff recommendation to waive facility use/rental and fees for the use of\nKraemer Memorial Park and not staff costs or the damage deposit associated with the\noperation of the event.\nAlternate Recommendation:\nRecommendation Actions: 1 and 2 above; and\nApprove the request from California Celtic Festival to waive all facility use costs of $5,042,\nstaffing costs of $5,500, and damage deposit costs of $614, totaling $11,156.

2.d Appointments to Fill Vacancies on Three (3) City Commission and Five (5) City Committees\nand One (1) Orange County Vector Control District\nFiscal Impact:\nNone.\nRecommended Action: It is recommended that the City Council:\n1. Make the necessary appointments to fill the vacancies listed below:\na. One (1) vacancy on the Citizens’ Oversight Committee for a four-year term; and\nb. One (1) vacancy on the Financial Audit Oversight Committee for a three-year\nterm; and\nc. One (1) vacancy on the Heritage Committee for a non-expiring term; and\nhttps://granicus_production_attachments.s3.amazonaws.com/placentia/a22a6acfcb2c657ac475a4cbf0b9496c0.html 7/8\n3/28/25, 12:09 PM Agenda\nd. One (1) vacancy on the Historical Committee for a non-expiring term; and\ne. One (1) vacancy Senior Advisory Committee for a non-expiring term; and\nf. One (1) vacancy on the Planning Commission for a four-year term; and\ng. One (1) vacancy and alternate vacancy (1) on the Streetscape and\nTransportation Advisory Commission for a four-year term; and\nh. One (1) vacancy on the Orange County Mosquito Vector District Board.\n3. Direct Staff update the City’s master Commission and Committee vacancy list; and\n4. Continue the Commission and Committee Application/Recruitment process for any\nremaining vacancies for future consideration of appointments.